FRIENDS OF KIRKHAM GRAMMAR SCHOOL 72nd ANNUAL GENERAL MEETING - MINUTES
PRESENT Mr C Bu'erworth, Mrs L Case, Mrs S Chapman, Mrs L Crossen, Mrs L Co'am, Mr R Duncan, Mrs K Edwards, Mr T Gill, Mrs N Hearn, Mrs P Homan, Mrs L Ingram, Mrs L Jama, Mrs S Livesey, Mrs P Mcwuire, Mrs K O’Donoghue, Mrs L Oliver, Mr M Read, Mrs R Rowley, Mrs K Richardson, Mrs F Tomlinson, Mrs A Sutcliffe, Mrs L Wareing and Mrs J Yates.
NOTICE CONVENING THE MEETING The noOce convening the meeOng was read out by Mrs K Edwards and started at 6:34pm 23 Sept 2024.
INTRODUCTION & WELCOME to all with special menOon to Mrs Lorraine Wareing - Chair of Governors, Mr Tallan Gill Headmaster and Mrs Kirsten O’Donoghue Headmistress.
MINUTES OF THE 71st ANNUAL GENERAL MEETING AND ANY MATTERS ARISING Emailed Oct 2024, No ma'ers arose. They were proposed by Mrs K Edwards and seconded by Mrs P Homan.
HONORARY TREASURER’S ANNUAL REPORT, YEAR ENDING 31[ST] JULY 2024 Mrs P Homan read the financial report. The accounts will be duly audited by Mr Stewart Case of Jones Harris Limited. A full copy of the accounts is held with the treasurer.
THE GENERAL EXECUTIVE COMMITTEE ENDING AUGUST 2023 The following members had resigned and we thank for their support:- Mrs G Selby, Mrs C Mannion, Mrs E Hall and Mr I Vevers.
The following members were re-elected to the Commi5ee:- Mrs A Blanco-Bayo, Mrs S Chapman, Mrs L Crossen, Mrs L Co5am, Mr R Duncan, Mrs K Edwards, Mr T Gill, Mrs N Hearn, Mrs P Homan, Mrs L Ingram, Mrs L Jama, Mrs D Laraway, Mrs S Livesey, Mrs P Mcwuire, Mrs T Marsh, Mrs K O’Donoghue, Mrs L Oliver, Mrs C Procter, Mr M Read, Mrs A Roberts, Mrs R Rowley, Mrs K Richardson, Mrs H Schofield, Mr M Snape, Mrs L Thompson, Mrs F Tomlinson, Mrs N Simpson, Mrs A Sutcliffe, Mrs L Wareing, Mrs J Yates
With addiSon to our new members: Dr Mark Read (Treasurer), Mr C Bu'erworth, Mrs L Case, Mrs D Laraway, Mrs Y Margerison
ELECTION OF OFFICERS FOR THE ADMINISTRATIVE YEAR ENDING AUGUST 2025:
The following parents and friends had applied to become full members of the commi'ee and having been proposed and seconded by various commi'ee members, were duly elected:
a) Chair - Mrs Katrina Edwards was reelected with a majority of the nominaOons received, she was proposed by Mrs P Homan and seconded by Mrs A Sutcliffe.
b) Honorary Secretary - Mrs Sarah Chapman stood for secretary – proposed by Mrs K Edwards and seconded by Mrs L Oliver.
c) Honorary Treasurer - Dr Mark Read was elected for the role of treasurer and proposed by Mrs K Edwards and Seconded by Mrs P Homan.
RECEIVE NAMES OF EX-OFFICIO MEMBERS FOR THE ADMINISTRATIVE YEAR ENDING AUGUST 2024 IN ACCORDANCE WITH ARTICLE 18:
The following members were confirmed as ex-officio members: a) Chairman of the Board of Governors Mrs Lorraine Wareing b) Head Kirkham Grammar School Mr Tallan Gill c) Headmistress K G Junior School Mrs Kirsten O’Donoghue d) Two Members of School Staff Mrs Lindsey Case & Mrs Denise e) Old Kirkhamians Associa]on Mrs Anna Sutcliffe & Mr Chris Bu'erworth
ELECTION OF THE HONORARY AUDITOR FOR THE FINANCIAL YEAR ENDING 31[ST] JULY 2024 :
Audit for the next financial year will be with the current accountancy firm, Mr Stewart Case of Jones Harris Limited, as the appointed Independent Examiner for the Friends of Kirkham Grammar School. Proposed by Mrs K Edwards and seconded by Mrs A Sutcliffe.
ANY OTHER BUSINESS:
The meeOng closed at 7.27pm
Date of next AGM: September 2025
AGM 72nd Minutes 2024 09 230924
REGISTERED CHARITY NUMBER:1051373
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 FOR THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL
THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL REPORT OF THE TRUSTEES
for the year ended 31 July 2024
The trustees present their report with the financial statements of the charity for the year ended 31 July 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1051373
Principal address
C/O Katrina J Edwards 14C Clifton Drive Lytham St Annes Lancashire FY8 5RQ
Trustees
Kerry L Greenwood Katrina J Edwards Abby Crook
Independent examiner
Jones Harris Limited 17 St Peter's Place Fleetwood FY7 6EB
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, the Articles of Association, and constitutes an unincorporated charity.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objective for the charity is to provide resources for the students and staff of Kirkham Grammar School, which would not ordinarily be available to them through school funding.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The charity has continued to raise funds by holding events during the year. Donations to school were voted on at a meeting on 23 September 2024 and will show in next year's accounts.
FINANCIAL REVIEW
Reserves policy
The trustees aim to maintain sufficient reserves to cover any ongoing running costs but most funds are applied to making donations to the school.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................. Katrina J Edwards - Trustee
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES AND MEMBERS OF THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL
I report on the accounts for the year ended 31 July 2024.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and - to state whether particular matters have come to my attention.
Basis of the independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
-
to keep accounting records in accordance with Section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Stewart Case BA(Hons) FCCA Jones Harris Limited 17 St Peter's Place
Fleetwood FY7 6EB
Date: .............................................
THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2024
| Note RECEIPTS Total receipts 1 PAYMENTS Direct expenses 2 11,309.81 Auction refund - Licences - AGM expenses - SumUp - Cancelled event 123.69 Miscellaneous expenses - Donations to the school Junior school sport equipment - Prize giving - Selection boxes & wrap 267.00 Net receipts/(payments) |
Note RECEIPTS Total receipts 1 PAYMENTS Direct expenses 2 11,309.81 Auction refund - Licences - AGM expenses - SumUp - Cancelled event 123.69 Miscellaneous expenses - Donations to the school Junior school sport equipment - Prize giving - Selection boxes & wrap 267.00 Net receipts/(payments) |
2024 2023 33,702.22 14,161.41 8,566.29 2,500.00 20.00 - 0.25 - 80.00 11,433.50 11,166.54 22,268.72 2,994.87 6,061.21 - 275.00 267.00 6,336.21 22,001.72 (3,341.34) |
|---|---|---|
| - - 267.00 |
||
THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373
STATEMENT OF ASSETS AND LIABILITIES AT 31 JULY 2024
| General current account Cash account General fund Fund balance at 1 August 2023 Net receipts/(payments) for the year General |
2023 37,168.47 3.00 37,171.47 15,169.75 22,001.72 37,171.47 |
2023 15,169.75 - |
|---|---|---|
| 15,169.75 | ||
| 18,511.09 (3,341.34) |
||
| 15,169.75 |
THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373
NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT
| 1 RECEIPTS Winter Fair Seasonal Lunches Summer Ball Summer Ball refund Subscriptions Bank interest Bags 2 School Easy Fund Raising Uniform sale Wreath making Charlotte Tilbury Donations Disco Miscellaneous |
2024 2023 3,200.43 4,074.60 1,969.62 2,501.00 26,038.75 3,086.26 - 500.00 - 887.00 273.75 121.66 49.60 180.00 222.05 206.20 628.02 155.50 665.00 770.00 - 715.00 - 178.77 655.00 755.00 - 30.42 33,702.22 14,161.41 |
|---|---|
| 2 DIRECT EXPENSES Winter Fair Seasonal Lunches Summer Ball Wreath making Replacement cheque for Wreath making 2023 Charlotte Tilbury Disco |
602.85 1,743.07 1,250.00 1,690.60 8,114.86 4,232.51 660.00 42.30 440.00 - - 92.72 242.10 765.09 11,309.81 8,566.29 |
|---|---|
REGISTERED CHARITY NUMBER:1051373
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 FOR THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL
THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL REPORT OF THE TRUSTEES
for the year ended 31 July 2024
The trustees present their report with the financial statements of the charity for the year ended 31 July 2024.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1051373
Principal address
C/O Katrina J Edwards 14C Clifton Drive Lytham St Annes Lancashire FY8 5RQ
Trustees
Kerry L Greenwood Katrina J Edwards Abby Crook
Independent examiner
Jones Harris Limited 17 St Peter's Place Fleetwood FY7 6EB
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, the Articles of Association, and constitutes an unincorporated charity.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objective for the charity is to provide resources for the students and staff of Kirkham Grammar School, which would not ordinarily be available to them through school funding.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The charity has continued to raise funds by holding events during the year. Donations to school were voted on at a meeting on 23 September 2024 and will show in next year's accounts.
FINANCIAL REVIEW
Reserves policy
The trustees aim to maintain sufficient reserves to cover any ongoing running costs but most funds are applied to making donations to the school.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................. Katrina J Edwards - Trustee
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES AND MEMBERS OF THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL
I report on the accounts for the year ended 31 July 2024.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and - to state whether particular matters have come to my attention.
Basis of the independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
-
to keep accounting records in accordance with Section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Stewart Case BA(Hons) FCCA Jones Harris Limited 17 St Peter's Place
Fleetwood FY7 6EB
Date: .............................................
THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2024
| Note RECEIPTS Total receipts 1 PAYMENTS Direct expenses 2 11,309.81 Auction refund - Licences - AGM expenses - SumUp - Cancelled event 123.69 Miscellaneous expenses - Donations to the school Junior school sport equipment - Prize giving - Selection boxes & wrap 267.00 Net receipts/(payments) |
Note RECEIPTS Total receipts 1 PAYMENTS Direct expenses 2 11,309.81 Auction refund - Licences - AGM expenses - SumUp - Cancelled event 123.69 Miscellaneous expenses - Donations to the school Junior school sport equipment - Prize giving - Selection boxes & wrap 267.00 Net receipts/(payments) |
2024 2023 33,702.22 14,161.41 8,566.29 2,500.00 20.00 - 0.25 - 80.00 11,433.50 11,166.54 22,268.72 2,994.87 6,061.21 - 275.00 267.00 6,336.21 22,001.72 (3,341.34) |
|---|---|---|
| - - 267.00 |
||
THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373
STATEMENT OF ASSETS AND LIABILITIES AT 31 JULY 2024
| General current account Cash account General fund Fund balance at 1 August 2023 Net receipts/(payments) for the year General |
2023 37,168.47 3.00 37,171.47 15,169.75 22,001.72 37,171.47 |
2023 15,169.75 - |
|---|---|---|
| 15,169.75 | ||
| 18,511.09 (3,341.34) |
||
| 15,169.75 |
THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373
NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT
| 1 RECEIPTS Winter Fair Seasonal Lunches Summer Ball Summer Ball refund Subscriptions Bank interest Bags 2 School Easy Fund Raising Uniform sale Wreath making Charlotte Tilbury Donations Disco Miscellaneous |
2024 2023 3,200.43 4,074.60 1,969.62 2,501.00 26,038.75 3,086.26 - 500.00 - 887.00 273.75 121.66 49.60 180.00 222.05 206.20 628.02 155.50 665.00 770.00 - 715.00 - 178.77 655.00 755.00 - 30.42 33,702.22 14,161.41 |
|---|---|
| 2 DIRECT EXPENSES Winter Fair Seasonal Lunches Summer Ball Wreath making Replacement cheque for Wreath making 2023 Charlotte Tilbury Disco |
602.85 1,743.07 1,250.00 1,690.60 8,114.86 4,232.51 660.00 42.30 440.00 - - 92.72 242.10 765.09 11,309.81 8,566.29 |
|---|---|