FRIENDS OF KIRKHAM GRAMMAR SCHOOL 72nd ANNUAL GENERAL MEETING - **MINUTES**
**PRESENT** Mr C Bu'erworth, Mrs L Case, Mrs S Chapman, Mrs L Crossen, Mrs L Co'am, Mr R Duncan, Mrs K Edwards, Mr T Gill, Mrs N Hearn, Mrs P Homan, Mrs L Ingram, Mrs L Jama, Mrs S Livesey, Mrs P Mcwuire, Mrs K O’Donoghue, Mrs L Oliver, Mr M Read, Mrs R Rowley, Mrs K Richardson, Mrs F Tomlinson, Mrs A Sutcliffe, Mrs L Wareing and Mrs J Yates.
**NOTICE CONVENING THE MEETING** The noOce convening the meeOng was read out by Mrs K Edwards and started at 6:34pm 23 Sept 2024.
**INTRODUCTION & WELCOME** to all with special menOon to Mrs Lorraine Wareing - Chair of Governors, Mr Tallan Gill Headmaster and Mrs Kirsten O’Donoghue Headmistress.
**MINUTES OF THE 71st ANNUAL GENERAL MEETING AND ANY MATTERS ARISING** Emailed Oct 2024, No ma'ers arose. They were proposed by Mrs K Edwards and seconded by Mrs P Homan.
**HONORARY TREASURER’S ANNUAL REPORT, YEAR ENDING 31[ST] JULY 2024** Mrs P Homan read the financial report. The accounts will be duly audited by Mr Stewart Case of Jones Harris Limited. A full copy of the accounts is held with the treasurer.
**THE GENERAL EXECUTIVE COMMITTEE ENDING AUGUST 2023** The following members had resigned and we thank for their support:- Mrs G Selby, Mrs C Mannion, Mrs E Hall and Mr I Vevers.
_The following members were re-elected to the Commi5ee:- Mrs A Blanco-Bayo, Mrs S Chapman, Mrs L Crossen, Mrs L Co5am, Mr R Duncan, Mrs K Edwards, Mr T Gill, Mrs N Hearn, Mrs P Homan, Mrs L Ingram, Mrs L Jama, Mrs D Laraway, Mrs S Livesey, Mrs P Mcwuire, Mrs T Marsh, Mrs K O’Donoghue, Mrs L Oliver, Mrs C Procter, Mr M Read, Mrs A Roberts, Mrs R Rowley, Mrs K Richardson, Mrs H Schofield, Mr M Snape, Mrs L Thompson, Mrs F Tomlinson, Mrs N Simpson, Mrs A Sutcliffe, Mrs L Wareing, Mrs J Yates_
_With addiSon to our new members:_ Dr Mark Read (Treasurer), Mr C Bu'erworth, Mrs L Case, Mrs D Laraway, Mrs Y Margerison
## **ELECTION OF OFFICERS FOR THE ADMINISTRATIVE YEAR ENDING AUGUST 2025:**
The following parents and friends had applied to become full members of the commi'ee and having been proposed and seconded by various commi'ee members, were duly elected:
**a) Chair -** Mrs Katrina Edwards was reelected with a majority of the nominaOons received, she was proposed by Mrs P Homan and seconded by Mrs A Sutcliffe.
**b) Honorary Secretary -** Mrs Sarah Chapman stood for secretary – proposed by Mrs K Edwards and seconded by Mrs L Oliver.
**c) Honorary Treasurer -** Dr Mark Read was elected for the role of treasurer and proposed by Mrs K Edwards and Seconded by Mrs P Homan.
## **RECEIVE NAMES OF EX-OFFICIO MEMBERS FOR THE ADMINISTRATIVE YEAR ENDING AUGUST 2024 IN ACCORDANCE WITH ARTICLE 18:**
The following members were confirmed as ex-officio members: **a) Chairman of the Board of Governors** Mrs Lorraine Wareing **b) Head Kirkham Grammar School** Mr Tallan Gill **c) Headmistress K G Junior School** Mrs Kirsten O’Donoghue **d) Two Members of School Staff** Mrs Lindsey Case & Mrs Denise **e) Old Kirkhamians Associa]on** Mrs Anna Sutcliffe & Mr Chris Bu'erworth
## **ELECTION OF THE HONORARY AUDITOR FOR THE FINANCIAL YEAR ENDING 31[ST] JULY 2024** :
Audit for the next financial year will be with the current accountancy firm, Mr Stewart Case of Jones Harris Limited, as the appointed Independent Examiner for the Friends of Kirkham Grammar School. Proposed by Mrs K Edwards and seconded by Mrs A Sutcliffe.
## **ANY OTHER BUSINESS:**
The meeOng closed at 7.27pm
Date of next AGM: September 2025
AGM 72nd Minutes 2024 09 230924
**REGISTERED CHARITY NUMBER:1051373**
**REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 FOR THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL**
## **THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL REPORT OF THE TRUSTEES**
## **for the year ended 31 July 2024**
The trustees present their report with the financial statements of the charity for the year ended 31 July 2024.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
1051373
## **Principal address**
C/O Katrina J Edwards 14C Clifton Drive Lytham St Annes Lancashire FY8 5RQ
## **Trustees**
Kerry L Greenwood Katrina J Edwards Abby Crook
## **Independent examiner**
Jones Harris Limited 17 St Peter's Place Fleetwood FY7 6EB
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, the Articles of Association, and constitutes an unincorporated charity.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objective for the charity is to provide resources for the students and staff of Kirkham Grammar School, which would not ordinarily be available to them through school funding.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The charity has continued to raise funds by holding events during the year. Donations to school were voted on at a meeting on 23 September 2024 and will show in next year's accounts.
## **FINANCIAL REVIEW**
## **Reserves policy**
The trustees aim to maintain sufficient reserves to cover any ongoing running costs but most funds are applied to making donations to the school.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................. Katrina J Edwards - Trustee
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES AND MEMBERS OF THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL**
I report on the accounts for the year ended 31 July 2024.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and - to state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Stewart Case BA(Hons) FCCA Jones Harris Limited 17 St Peter's Place
Fleetwood FY7 6EB
Date: .............................................
## **THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2024**
|**Note**
**RECEIPTS**
Total receipts
1
**PAYMENTS**
Direct expenses
2
11,309.81
Auction refund
-
Licences
-
AGM expenses
-
SumUp
-
Cancelled event
123.69
Miscellaneous expenses
-
**Donations to the school**
Junior school sport equipment
-
Prize giving
-
Selection boxes & wrap
267.00
**Net receipts/(payments)**|**Note**
**RECEIPTS**
Total receipts
1
**PAYMENTS**
Direct expenses
2
11,309.81
Auction refund
-
Licences
-
AGM expenses
-
SumUp
-
Cancelled event
123.69
Miscellaneous expenses
-
**Donations to the school**
Junior school sport equipment
-
Prize giving
-
Selection boxes & wrap
267.00
**Net receipts/(payments)**|**2024**
**2023**
33,702.22
14,161.41
8,566.29
2,500.00
20.00
-
0.25
-
80.00
11,433.50
11,166.54
22,268.72
2,994.87
6,061.21
-
275.00
267.00
6,336.21
22,001.72
(3,341.34)|
|---|---|---|
||-
-
267.00||
||||
## **THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 JULY 2024**
|General current account
Cash account
**General fund**
Fund balance at 1 August 2023
Net receipts/(payments) for the year
General|**2023**
37,168.47
3.00
37,171.47
15,169.75
22,001.72
37,171.47|**2023**
15,169.75
-|
|---|---|---|
|||15,169.75|
|||18,511.09
(3,341.34)|
|||15,169.75|
## **THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373**
## **NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT**
|1 **RECEIPTS**
Winter Fair
Seasonal Lunches
Summer Ball
Summer Ball refund
Subscriptions
Bank interest
Bags 2 School
Easy Fund Raising
Uniform sale
Wreath making
Charlotte Tilbury
Donations
Disco
Miscellaneous|**2024**
**2023**
3,200.43
4,074.60
1,969.62
2,501.00
26,038.75
3,086.26
-
500.00
-
887.00
273.75
121.66
49.60
180.00
222.05
206.20
628.02
155.50
665.00
770.00
-
715.00
-
178.77
655.00
755.00
-
30.42
33,702.22
14,161.41|
|---|---|
|2 **DIRECT EXPENSES**
Winter Fair
Seasonal Lunches
Summer Ball
Wreath making
Replacement cheque for Wreath making 2023
Charlotte Tilbury
Disco|602.85
1,743.07
1,250.00
1,690.60
8,114.86
4,232.51
660.00
42.30
440.00
-
-
92.72
242.10
765.09
11,309.81
8,566.29|
|---|---|
**REGISTERED CHARITY NUMBER:1051373**
**REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024 FOR THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL**
## **THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL REPORT OF THE TRUSTEES**
## **for the year ended 31 July 2024**
The trustees present their report with the financial statements of the charity for the year ended 31 July 2024.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
1051373
## **Principal address**
C/O Katrina J Edwards 14C Clifton Drive Lytham St Annes Lancashire FY8 5RQ
## **Trustees**
Kerry L Greenwood Katrina J Edwards Abby Crook
## **Independent examiner**
Jones Harris Limited 17 St Peter's Place Fleetwood FY7 6EB
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, the Articles of Association, and constitutes an unincorporated charity.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objective for the charity is to provide resources for the students and staff of Kirkham Grammar School, which would not ordinarily be available to them through school funding.
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
The charity has continued to raise funds by holding events during the year. Donations to school were voted on at a meeting on 23 September 2024 and will show in next year's accounts.
## **FINANCIAL REVIEW**
## **Reserves policy**
The trustees aim to maintain sufficient reserves to cover any ongoing running costs but most funds are applied to making donations to the school.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
............................................. Katrina J Edwards - Trustee
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES AND MEMBERS OF THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL**
I report on the accounts for the year ended 31 July 2024.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
- examine the accounts under Section 145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and - to state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
- to keep accounting records in accordance with Section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Stewart Case BA(Hons) FCCA Jones Harris Limited 17 St Peter's Place
Fleetwood FY7 6EB
Date: .............................................
## **THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373**
## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 JULY 2024**
|**Note**
**RECEIPTS**
Total receipts
1
**PAYMENTS**
Direct expenses
2
11,309.81
Auction refund
-
Licences
-
AGM expenses
-
SumUp
-
Cancelled event
123.69
Miscellaneous expenses
-
**Donations to the school**
Junior school sport equipment
-
Prize giving
-
Selection boxes & wrap
267.00
**Net receipts/(payments)**|**Note**
**RECEIPTS**
Total receipts
1
**PAYMENTS**
Direct expenses
2
11,309.81
Auction refund
-
Licences
-
AGM expenses
-
SumUp
-
Cancelled event
123.69
Miscellaneous expenses
-
**Donations to the school**
Junior school sport equipment
-
Prize giving
-
Selection boxes & wrap
267.00
**Net receipts/(payments)**|**2024**
**2023**
33,702.22
14,161.41
8,566.29
2,500.00
20.00
-
0.25
-
80.00
11,433.50
11,166.54
22,268.72
2,994.87
6,061.21
-
275.00
267.00
6,336.21
22,001.72
(3,341.34)|
|---|---|---|
||-
-
267.00||
||||
## **THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 JULY 2024**
|General current account
Cash account
**General fund**
Fund balance at 1 August 2023
Net receipts/(payments) for the year
General|**2023**
37,168.47
3.00
37,171.47
15,169.75
22,001.72
37,171.47|**2023**
15,169.75
-|
|---|---|---|
|||15,169.75|
|||18,511.09
(3,341.34)|
|||15,169.75|
## **THE FRIENDS OF KIRKHAM GRAMMAR SCHOOL CHARITY No. 1051373**
## **NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNT**
|1 **RECEIPTS**
Winter Fair
Seasonal Lunches
Summer Ball
Summer Ball refund
Subscriptions
Bank interest
Bags 2 School
Easy Fund Raising
Uniform sale
Wreath making
Charlotte Tilbury
Donations
Disco
Miscellaneous|**2024**
**2023**
3,200.43
4,074.60
1,969.62
2,501.00
26,038.75
3,086.26
-
500.00
-
887.00
273.75
121.66
49.60
180.00
222.05
206.20
628.02
155.50
665.00
770.00
-
715.00
-
178.77
655.00
755.00
-
30.42
33,702.22
14,161.41|
|---|---|
|2 **DIRECT EXPENSES**
Winter Fair
Seasonal Lunches
Summer Ball
Wreath making
Replacement cheque for Wreath making 2023
Charlotte Tilbury
Disco|602.85
1,743.07
1,250.00
1,690.60
8,114.86
4,232.51
660.00
42.30
440.00
-
-
92.72
242.10
765.09
11,309.81
8,566.29|
|---|---|