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2022-07-31-accounts

POTTERS CROSS PRE-SCHOOL PLAYGROUP

REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2022

CHARITY NO: 1051336

POTTERS CROSS PRE-SCHOOL PLAY GROUP

CONTENTS

Reference and Administrative Information 1
Report of the Trustees 2-4
Independent Examiners Report 5
Receipts and Payments Account 6
Statements of Assets and Liabilities 7
Notes to the Financial Statements 8-11

POTTERS CROSS PRE-SCHOOL PLAY GROUP

REFERENCE AND ADMINISTARTIVE INFORMATION

CHARITY NAME POTTERS CROSS PRE-SCHOOL PLAYGROUP CHARITY NUMBER 1051336

TRUSTEES

R Baker ( Chair) M Weaver ( Treasurer) C Wood (Secretary) S Warwick K Kilkelly I Seedhouse E Cromarty R John G Parnell K Ball P Mclean

PRINCIPAL ADDRESS

Methodist Church Hall Enville Road Kinver Stourbridge West Midlands DY7 6AQ

INDEPENDENT EXAMINER

S Edwards FCCA SJE Accounting Services Limited Warren Cottage Worcester Road Pattingham West Midlands WV6 7EG

BANKERS

Barclays Bank plc 34 High Street Kinver West Midlands DY7 6HF

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POTTERS CROSS PRE-SCHOOL PLAY GROUP ANNUAL REPORT YEAR ENDING 31 JULY 2022

1. Structure, Governance and Management

Constitution

The charity is constituted under the Pre-school Learning Alliances Model Pre-school Constitution, adopted 21 September 1995 ( as amended 22 November 2011) and the charities Act 2011.

Registered with the Charities Commission on 11 December 1995.

Trustee Selection

The minimum number of members shall be 5, up to a maximum of 12, together with 3 co-opted members. The committee shall consist of a Chair, Treasurer and Secretary; and between 2 and 9 other elected members; plus the committee may co-opt 3 further members.

Trustees are appointed and reappointed annually at the Annual General Meeting and may serve for a maximum of 10 consecutive years. Co-opted members may be appointed by the committee at any time but shall retire at the next AGM and may serve up to a maximum of 6 consecutive years.

2. Public Benefit

The Trustees confirm that they have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing the Charitys aims and objectives; and in planning future activities.

3. Aims and Objectives

Potters Pre-School Playgroup is committed to enhance the development and education of children primarily under statutory school age.

The main activities in order to carry out the aim are:

Encouraging parents to understand and provide needs of their children care for children of pre-school age through community groups.

Offer appropriate play, education and care facililities for all children whatever their race,culture,religion, means or ability.

Encourage the study of the needs of such children and their famililies and promoting public interest in recognition of such needs in the local areas.

Instigating and adhering to; and furthering, the aims and objectives of the Pre-school Learning Alliance.

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POTTERS CROSS PRE-SCHOOL PLAY GROUP ANNUAL REPORT ( CONTINUED) YEAR ENDING 31 JULY 2022

4. Achievements and Performance

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POTTERS CROSS PRE-SCHOOL PLAY GROUP ANNUAL REPORT ( CONTINUED) YEAR ENDING 31 JULY 2022

5. Reserves Policy

It is the policy of the Charity to maintain a fund balance to sustain the Charitys operations for at least three months by having sufficient funds to cover staff salary costs together with rental costs, for a minimum period of three months. Including a contingency reserve of £16,000 is required.

The charity held £78,223 in bank balances and short-term deposits as at 31 July 2022 and in the opinion of the Trustees, the Charity continues to be in a position to pursue its charitable objectives in the foreseeable future.

6. Report of Serious Incidents

The Trustees have no report of any serious incidents that would or could result in a significant loss of funds, or significant risk to the charitys property, work, beneficiaries or reputation.

……………………………………………

Chairperson

Dated:

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POTTERS CROSS PRE-SCHOOL PLAY GROUP INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDING 31 JULY 2022

I report on the accounts of the Charity for the year ended 31 July 2022, which are set out on pages 6 to 11.

Respective responsibilities of trustees and examiner

The charitys trustees are responsible for the preparation of the accounts. The charitys trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed.

It is my responsibility to:

Basis of in dependent examiners statement

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiners report

In connection with my examination, no matter has come to our attention:

have not been met: or

S Edwards

…………………………………………… S Edwards SJE Accounting Services Limited Warren Cottage Worcester Road Pattingham West Midlands WV6 7EG

Date: 17/03/2023

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POTTERS CROSS PRE-SCHOOL PLAY GROUP RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDING 31 JULY 2022

Receipts:
Notes
Fees
3
Donations and Funding
3
Fund Raising
3
Other Receipts
3
Total Receipts
3
Payments:
Direct Charitable Expenditure
4
Charitable Activities to Furtherance
5
of Charitable Objectives
Fundraising and Publicity
6
Management & Administration
7
of the Charity
Total Payments
Transfer to Petty cash
Losses
Monetary Assets at 31 July 2022 and 31 July 2021
Monetary Assets at 31 July 2022
The notes on pages 9-12 form part of these accounts.		 Restricted
£
-
-
-
-
-
-
-
-
-
-
-
-
-		 Unrestricted
£
69,357
761
3,051
424
73,593
74,349
612
1,707
3,997
80,665
900
(7,972)
78,223
78,223		 Total
2022
£
69,357
761
3,051
424
73,593
74,349
612
1,707
3,997
80,665
900
(7,972)
78,223
78,223		 Total
2021
£
70,689
7,212
2,548
247
80,696
69,327
432
261
2,888
72,908
1,000
6,788
86,195
-

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POTTERS CROSS PRE-SCHOOL PLAY GROUP STATEMENT OF ASSETS AND LIABILITIES YEAR ENDING 31 JULY 2022

CASH FUNDS
Cash at bank:-
Barclays Current Account
Barclays Deposit Account
Petty Cash		 2022
58,562
19,662
-
78,223		 2021
66,535
19,660
-
86,195

Approved by the Board of Trustees on …........................ and signed on its behalf by:

……………………………………………

Trustee

The notes on pages 8-11 form part of these accounts.

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POTTERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS

YEAR ENDING 31 JULY 2022

- 1) Accounting Policies:

The financial statements have been prepared on a receipts and payments basis in accordance with the Charities Commissioners publication '' Accounting for Smaller Charity ( CC54).

2)

Fund Balances:-
Unrestricted:-
Brought forward
Surplus/(deficit) for the year
Transfer to designated reserves
Transfer from designated reserves
Rounding
Total unrestricted funds
Restricted:-
Play area - Grants Received
Less Costs
Transfer from General Fund
Total designated funds
TOTAL FUNDS		 2022
£
86,195
(7,972)
-
-
-
78,223
-
-
-
-
78,223		 2021
£
79,406
6,788
-
-
1
86,195
-
-
-
-
86,195

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POTTERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS ( CONTINUED) YEAR ENDING 31 JULY 2022

3) Analysis of receipts:-
Fees:-
Fees including vouchers
S.S.C.C Fees
Donations and funding:-
Easy Fundraising
Amazon Fundraising
Match Fundraising
Donations
Grants received under covid
Fund Raising:-
Sale of bags
Harvest Festival
Jumble Sale
Photographs
Christmas Concert/Hampers
Bags to School
Easter concert
Summer trip
Hook a duck
Leavers concert
Autumn sponsor event
Eco tea towels and bags
Christmas trip
Disco
Other Receipts:
Interest Received
Milk Grant
Total Receipts		 2022
£
19,977
49,380
69,357
18
47
500
100
96
761
-
102
629
71
827
150
247
143
-
-
-
85
105
692
3,051
2
422
424
73,593		 2021
£
13,563
57,126
70,689
46
-
-
4,840
2,326
7,212
234
-
-
35
1,038
350
-
140
106
44
601
-
-
-
2,548
4
243
247
80,696

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POTTERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS (CONTINUED) YEAR ENDING 31 JULY 2022

4)
5)
**6) **		 Direct Charitable Expenditure:-
Wages and National Insurance
Rent and Photocopying
Milk
Charitable Activities to Furtherance of
Charitable Objectives:-
Christmas Entertainer
Summer Trip
Play equipment
Fundraising and Publicity
Licence Fee raffle tickets
Leavers Gifts
Winter Wonderland
Christmas party
Christmas Gifts for the Children
Eco bags
Jubilee party
Yoga class		 2022
£
68,000
6,008
341
74,349
-
612
-
612
48
-
700
272
168
225
294
-
1,707		 2021
£
63,751
5,240
336
69,327
35
397
-
432
-
30
-
52
179
-
-
-
261

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POTTERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS (CONTINUED)

YEAR ENDING 31 JULY 2022

**7) ** Analysis of Expenditure (continued):-
Management and Administration of the Charity:-
Postage and Stationery
Telephone and Wifi
Repairs
Insurance
Ofsted Fees
Hire of Hall
Accountancy Fees
Accountants fees extra time on Sick pay calculations
Accountants fees calling ACAS and HMRC
Furlough claim fees
Cleaning
Software
2 Simple software
Economy of Brighton
Staff gifts
PAT Testing
Banner for advertising
Uniform
Sundry		 2022
£
-
383
-
840
50
90
265
75
55
15
-
395
401
31
510
70
-
-
818
3,997		 2021
£
181
423
230
789
50
-
265
-
-
125
60
420
-
159
-
-
53
81
52
2,888

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