## **POTTERS CROSS PRE-SCHOOL PLAYGROUP**
**REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31 JULY 2022**
**CHARITY NO: 1051336**
## **POTTERS CROSS PRE-SCHOOL PLAY GROUP**
## **CONTENTS**
|Reference and Administrative Information|1|
|---|---|
|Report of the Trustees|2-4|
|Independent Examiners Report|5|
|Receipts and Payments Account|6|
|Statements of Assets and Liabilities|7|
|Notes to the Financial Statements|8-11|
**POTTERS CROSS PRE-SCHOOL PLAY GROUP**
## **REFERENCE AND ADMINISTARTIVE INFORMATION**
**CHARITY NAME** POTTERS CROSS PRE-SCHOOL PLAYGROUP **CHARITY NUMBER** 1051336
## **TRUSTEES**
R Baker ( Chair) M Weaver ( Treasurer) C Wood (Secretary) S Warwick K Kilkelly I Seedhouse E Cromarty R John G Parnell K Ball P Mclean
## **PRINCIPAL ADDRESS**
Methodist Church Hall Enville Road Kinver Stourbridge West Midlands DY7 6AQ
## **INDEPENDENT EXAMINER**
S Edwards FCCA SJE Accounting Services Limited Warren Cottage Worcester Road Pattingham West Midlands WV6 7EG
## **BANKERS**
Barclays Bank plc 34 High Street Kinver West Midlands DY7 6HF
-1-
# **POTTERS CROSS PRE-SCHOOL PLAY GROUP ANNUAL REPORT YEAR ENDING 31 JULY 2022**
## **1. Structure, Governance and Management**
## **Constitution**
The charity is constituted under the Pre-school Learning Alliances Model Pre-school Constitution, adopted 21 September 1995 ( as amended 22 November 2011) and the charities Act 2011.
Registered with the Charities Commission on 11 December 1995.
## **Trustee Selection**
The minimum number of members shall be 5, up to a maximum of 12, together with 3 co-opted members. The committee shall consist of a Chair, Treasurer and Secretary; and between 2 and 9 other elected members; plus the committee may co-opt 3 further members.
Trustees are appointed and reappointed annually at the Annual General Meeting and may serve for a maximum of 10 consecutive years. Co-opted members may be appointed by the committee at any time but shall retire at the next AGM and may serve up to a maximum of 6 consecutive years.
## **2. Public Benefit**
The Trustees confirm that they have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing the Charitys aims and objectives; and in planning future activities.
## **3. Aims and Objectives**
Potters Pre-School Playgroup is committed to enhance the development and education of children primarily under statutory school age.
The main activities in order to carry out the aim are:
Encouraging parents to understand and provide needs of their children care for children of pre-school age through community groups.
Offer appropriate play, education and care facililities for all children whatever their race,culture,religion, means or ability.
Encourage the study of the needs of such children and their famililies and promoting public interest in recognition of such needs in the local areas.
Instigating and adhering to; and furthering, the aims and objectives of the Pre-school Learning Alliance.
-2-
## **POTTERS CROSS PRE-SCHOOL PLAY GROUP ANNUAL REPORT ( CONTINUED) YEAR ENDING 31 JULY 2022**
## **4. Achievements and Performance**
-3-
## **POTTERS CROSS PRE-SCHOOL PLAY GROUP ANNUAL REPORT ( CONTINUED) YEAR ENDING 31 JULY 2022**
## **5. Reserves Policy**
It is the policy of the Charity to maintain a fund balance to sustain the Charitys operations for at least three months by having sufficient funds to cover staff salary costs together with rental costs, for a minimum period of three months. Including a contingency reserve of £16,000 is required.
The charity held £78,223 in bank balances and short-term deposits as at 31 July 2022 and in the opinion of the Trustees, the Charity continues to be in a position to pursue its charitable objectives in the foreseeable future.
## **6. Report of Serious Incidents**
The Trustees have no report of any serious incidents that would or could result in a significant loss of funds, or significant risk to the charitys property, work, beneficiaries or reputation.
……………………………………………
Chairperson
Dated:
-4-
**POTTERS CROSS PRE-SCHOOL PLAY GROUP INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDING 31 JULY 2022**
I report on the accounts of the Charity for the year ended 31 July 2022, which are set out on pages 6 to 11.
## **Respective responsibilities of trustees and examiner**
The charitys trustees are responsible for the preparation of the accounts. The charitys trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the Act;
- Follow the procedures laid down in the General Directions given by the Charitys Commissioners under section 145(5)(b) of the Charities Act; and
- State whether particular matters have come to my attention.
## **Basis of in dependent examiners statement**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiners report**
In connection with my examination, no matter has come to our attention:
- 1) which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the Charities Act: and
- to prepare accounts which accord with the accounting records
have not been met: or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## _S Edwards_
…………………………………………… S Edwards SJE Accounting Services Limited Warren Cottage Worcester Road Pattingham West Midlands WV6 7EG
Date: 17/03/2023
-5-
## **POTTERS CROSS PRE-SCHOOL PLAY GROUP RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDING 31 JULY 2022**
|**Receipts:**
**Notes**
Fees
3
Donations and Funding
3
Fund Raising
3
Other Receipts
3
**Total Receipts**
3
**Payments:**
Direct Charitable Expenditure
4
Charitable Activities to Furtherance
5
of Charitable Objectives
Fundraising and Publicity
6
Management & Administration
7
of the Charity
**Total Payments**
Transfer to Petty cash
**Losses**
**Monetary Assets at 31 July 2022 and 31 July 2021**
**Monetary Assets at 31 July 2022**
The notes on pages 9-12 form part of these accounts.|**Restricted**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-|**Unrestricted**
**£**
**69,357**
**761**
**3,051**
**424**
**73,593**
**74,349**
**612**
**1,707**
**3,997**
**80,665**
**900**
**(7,972)**
78,223
**78,223**|**Total**
**2022**
**£**
**69,357**
**761**
**3,051**
**424**
**73,593**
**74,349**
**612**
**1,707**
**3,997**
**80,665**
**900**
**(7,972)**
78,223
**78,223**|**Total**
**2021**
**£**
70,689
7,212
2,548
247
80,696
69,327
432
261
2,888
72,908
1,000
6,788
86,195
-|
|---|---|---|---|---|
-6-
## **POTTERS CROSS PRE-SCHOOL PLAY GROUP STATEMENT OF ASSETS AND LIABILITIES YEAR ENDING 31 JULY 2022**
|**CASH FUNDS**
Cash at bank:-
Barclays Current Account
Barclays Deposit Account
Petty Cash||**2022**
58,562
19,662
-
**78,223**|**2021**
66,535
19,660
-
**86,195**|
|---|---|---|---|
Approved by the Board of Trustees on …........................ and signed on its behalf by:
……………………………………………
Trustee
The notes on pages 8-11 form part of these accounts.
-7-
**POTTERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS**
## **YEAR ENDING 31 JULY 2022**
## **-** 1) **Accounting Policies:**
The financial statements have been prepared on a receipts and payments basis in accordance with the Charities Commissioners publication '' Accounting for Smaller Charity ( CC54).
2)
|**Fund Balances:-**
**Unrestricted:-**
Brought forward
Surplus/(deficit) for the year
Transfer to designated reserves
Transfer from designated reserves
Rounding
**Total unrestricted funds**
**Restricted:-**
Play area - Grants Received
Less Costs
Transfer from General Fund
**Total designated funds**
**TOTAL FUNDS**||**2022**
**£**
**86,195**
**(7,972)**
**-**
**-**
**-**
**78,223**
**-**
**-**
**-**
**-**
**78,223**||**2021**
**£**
79,406
6,788
-
-
1
86,195
-
-
-
-
86,195|
|---|---|---|---|---|
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## **POTTERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS ( CONTINUED) YEAR ENDING 31 JULY 2022**
|3)|**Analysis of receipts:-**
**Fees:-**
Fees including vouchers
S.S.C.C Fees
**Donations and funding:-**
Easy Fundraising
Amazon Fundraising
Match Fundraising
Donations
Grants received under covid
**Fund Raising:-**
Sale of bags
Harvest Festival
Jumble Sale
Photographs
Christmas Concert/Hampers
Bags to School
Easter concert
Summer trip
Hook a duck
Leavers concert
Autumn sponsor event
Eco tea towels and bags
Christmas trip
Disco
**Other Receipts:**
Interest Received
Milk Grant
**Total Receipts**||**2022**
**£**
**19,977**
**49,380**
**69,357**
**18**
**47**
**500**
**100**
**96**
**761**
**-**
**102**
**629**
**71**
**827**
**150**
**247**
**143**
**-**
**-**
**-**
**85**
**105**
**692**
**3,051**
**2**
**422**
**424**
**73,593**||**2021**
**£**
13,563
57,126
70,689
46
-
-
4,840
2,326
7,212
234
-
-
35
1,038
350
-
140
106
44
601
-
-
-
2,548
4
243
247
80,696|
|---|---|---|---|---|---|
-9-
## **POTTERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS (CONTINUED) YEAR ENDING 31 JULY 2022**
|**4) **
**5) **
**6) **|**Direct Charitable Expenditure:-**
Wages and National Insurance
Rent and Photocopying
Milk
**Charitable Activities to Furtherance of**
**Charitable Objectives:-**
Christmas Entertainer
Summer Trip
Play equipment
**Fundraising and Publicity**
Licence Fee raffle tickets
Leavers Gifts
Winter Wonderland
Christmas party
Christmas Gifts for the Children
Eco bags
Jubilee party
Yoga class||**2022**
**£**
**68,000**
**6,008**
**341**
**74,349**
**-**
**612**
**-**
**612**
**48**
**-**
**700**
**272**
**168**
**225**
**294**
**-**
**1,707**||**2021**
**£**
63,751
5,240
336
69,327
35
397
-
432
-
30
-
52
179
-
-
-
261|
|---|---|---|---|---|---|
-10-
## **POTTERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS (CONTINUED)**
## **YEAR ENDING 31 JULY 2022**
|**7) **|**Analysis of Expenditure (continued):-**
**Management and Administration of the Charity:-**
Postage and Stationery
Telephone and Wifi
Repairs
Insurance
Ofsted Fees
Hire of Hall
Accountancy Fees
Accountants fees extra time on Sick pay calculations
Accountants fees calling ACAS and HMRC
Furlough claim fees
Cleaning
Software
2 Simple software
Economy of Brighton
Staff gifts
PAT Testing
Banner for advertising
Uniform
Sundry|**2022**
**£**
**-**
**383**
**-**
**840**
**50**
**90**
**265**
**75**
**55**
**15**
**-**
**395**
**401**
**31**
**510**
**70**
**-**
**-**
**818**
**3,997**||**2021**
**£**
181
423
230
789
50
-
265
-
-
125
60
420
-
159
-
-
53
81
52
2,888|
|---|---|---|---|---|
-11-