POTfERS CROSS PRE-SCHOOL PLAYGROUP REPORT AND FINANCIAL sfATEMEpif5 YEAR ENDED 31 JULY 2021 CHARITY NO: 1051336
POTfERS CROSS PRE-SCHOOL PLAY GROUP CONTEKrs Reference and Administrative Information Report of the Trustees 24 Independent Examiners Report Receipts and Payments Account Statements of Assets and Liabilities Notes to the Financial Ststements 8-11
POTTERS CROSS PRE-SCHOOL PLAY GROUP REFERENCE AND ADMINISTARTIVE INFORMATION CHARtTY NAME POThERS CROSS PRE-SCHOOL PL4YGROUP CHARITY NUMBER 1051336 TRUSTEES R Baker ( Chair) M Weaver { Treasurer) C Wood (Secretary) S Warwick K Kilkellv I Seedhouse E Cromarty R John G Powell K Ball P Mclean PRINCIPAL ADDRESS Methodist Church Hall Enville Road Kinver Stourbrid8e West Midlands DY7 6AQ INDEPENDENT EXAMINER S Edwards FCCA SJE Accountin8 Sepiices Limited Warren Cottage Worcester Road Pattingham West Midlands WV6 7EG BANKERS Barclays Bank plc 34 High Street Kinver West Midlands DY7 6HF
POTTERS CROSS PRE-SCHOOL PLAY GROUP ANNUAL REPORT YEAR ENDING 31 JULY 2021 l. Strutture, G0ManCe and Management onstitution The charity is constituted under the Pre-school Learning Allian5 Model Pre-school Constitution. adopted 21 September 19951 as amended 22 November 20111 and the charities Att 2011. Registered with the Charities Commission on 11 December 1995. The mirtimum fiumber of members shall 5. up to a maximum of 12, together with 3 c¢>opted members. The committee shall consist of a Chair, Treasurer and Secretary; and between 2 and 9 other elerted members; plus the committee may copt 3 further members. Trustees are appointed and reappointed annually at the Annual General Meeting and may serve for a maximum of 10 consecutive years. Co-opted members may be appointed by the committee at any tlme but shall retire at the next AGM and may serve up to a maximum of 6 consecutive years. 2. Publk Benefft The Trustees confim) that they have referred to the guidance contained in the Charity Commissions general guidance on public benefit when reviewing the Charitys aims and objettives,. and in planning future activities. 3. Alms and Ob'erti¥es Potters Pre-S¢hwl Playgroup 15 committed to enhance the development and education of children primarily under statutory school age. The main artivities in order to carry out the aim are: n¢oura8ing parents to understand and provide needs of their thildren care for children of pre-school age through community 8roup5. Offer approprrate play. education ar care facililitie5 for all thildren whatever thelr race,culture,religion. means or ability. Encourage the study of the needs of such children and their famililies and promotlng publlc Interest in recognition of such needs in the local areas. Instigating and adheringto; and furtheri the aims and objectives of the Pre-school LeamSng Alliance.
Chair ersons Re ort August 2020 to July 2021 When I wrote last yearfs Chairpersons report, I never thought that a year later, we would be in a similar position with lockdowns, government restrictions and the continuation of social distancing. This year, Potters Cross Preschool Playgroup has once again been drastically affected by Covid19, impacting childcare, staffing and finances. My most sincere thanks goes to Mandy and the rest of the team who have continued to adapt to different ways of working, increased cleaning and sanitisation procedures, as well as putting themselves at risk on a daily basis. Whilst schools have periodically been closed, and the country had a third lockdown after Christmas, the setting remained open, delivering safe and amazing childcare under very difficult, circumstances. Amazingly, none of the staff contracted Covid19 and we only had two short closures due to positive cases being reported. The year started with reduced children numbers compared to normal due to a number of factors; parents still working at home and able to look after their children, some families shielding because of vulnerable family members and the opening of Little Acorns pre-school at Foley Infants School. We undertook a number of advertising options during the summer in order to counteract this situation. The team at Potters has remained unchanged over the last 12 months and Mandy continues to provide great leadership. Between all of the staff, they have an amazing 107 years of Early Years experience, which continues to be a major strong point for us. Despite the daily running of the setting being made more difFicult due to Covid19, they have remained committed and dedicated to their roles, work together seamlessly and regularly go above and beyond their daily responsibilities. They came up with imaginative ways to keep our traditional, annual events on the calendar such as a virtual Easter Concert and Harvest Festival which were filmed for parents and families to enjoy at home. Thanks to Jan Hyde for her technical expertise! Their passion remains caring and nurturing the children in the setting, always striving to provide the best possible childcare experience. Over the year the children have enjoyed a wide range of activities and topics although Mandy has had to manage their play and learning slightly differently due to Covid safety regulations. Unfortunately, all sessions or activities provided by extern31 visitors were not able to go ahead.
As a direct result of fundraising we have again been able to provide the children with extra treats, trip5 and parties - a Christmas party and Christmas presents, Easter Eggs. a picnic and a Summer trip to Little Owl Farm. Unfortunately, we had to cancel some of our usual events and our leavers were not able to experience transition days to Foley Infant School for the second year in a row. We did however manage to give them a fantastic outdoor send off in lieu of the leavers, concert with limited numbers of family members in attendance. Links with Foley Infant School haven't been as strong as in previous year5 Since the takeover by The Multi Academy Trust and this situation was not helped by the COVID19 outbreak as all visits and meetings with the new head had to be cancelled. We are keen to re-establish these links once restrictions are lifted. The fees for 2020-2021 remained the same as the previous year at £13.00 for playgroup children and £13.55 for Preschool children with the afternoon sessions remaining at £15 as we were very sensitive to parent's financial situation during the pandemic. We have a policy to give at least half a terms notice of any increase in fees and still offer very competitive rates within the local area. Despite such a difficult year we managed to break even on our day to day running costs with a profit of £30. Whilst as a registered charity we don't aim to make a profit we are very pleased to have upheld our financial position and we still hold three months of resepies. Overall we had a surplus of £7788 which was largely due to a donation from Kinver Preschool of £4592 as a result of their closure and magnificent fundraising efforts, coordinated by Mel Nock which generated £2454. As always there were excellent efforts by the committee, trustees, staff and parents all working together. I would like to thank everyone for their ongoing support during a very difficult time. We had no AGM in January 2020 however our annual accounts and chairfs report were filed as normal with the Charities Commission. Communication with trustees has been via email or Zoom meetings. We currently have an unconventional mix of trustees with less being 'currenY parents than desired. This is a knock on effect of Covid, restricting social interaction with new parents, which we hope to address in the coming year. May I take this opportunity to thank all of our fantastically supportive current trustees who have stayed in position, despite their children leaving, to support the setting through this difficult time.
Thanks to Michelle Weaver for the fantastic job she continues to do as our treasurer, to Charlotte Wood as our super-efficient secretary and to Mel Nock for her tireless fundraising efforts. Also special thanks also go to trustee, Emma Cromarty for the HR support and advice that she continues to provide. Mandy and Gaenor continue to run the playgroup efficiently, smoothly and professionally and they are supported by a really great team of very experienced staff. It is the people involved which make the setting the wonderful place it is and we look forward to celebrating our 50th anniversary in September with various activities planned. At this point a special mention must be made about Mandy our incredibly dedicated manager. She has been an absolute rock again this year working tirelessly in the background as well as daily in the setting. From reading government and Early Years guidelines on a daily basis, to re-planning the children's sessions in line with government guidelines and keeping in touch regularly with parents and trustees. All of this has been done with such a positive attitude whilst juggling family commitments too. Thank you. We are all feeling very positive about getting back to 'normal' in 202112022. Our priorities will be restoring and maintaining our child numbers, hosting our usual events for parents, grandparents and carers, reinstating sessions with external visitors. re-establishing a full fundraising calendar and improving links with Foley Infant School. It will also be really great to rekindle the very close relationships that we have always had with parents which has been very difficult and hugely missed in the past year. In a year when so many playgroups have closed their door5 due to a lack of children and financial income, a lack of trustee support, or just a lack of energy to keep goin& l am so proud that Potters Cross Preschool Playgroup have survived almost unscathed. My sincere thanks to everyone concerned.
RS CROSS PRE-S(HOOL PLAY GROUP ANIIUAL REPORT COlmNUED YEAR ENDII4fj 31 JULY 2021 It Is the p(4iLry of the tharityto maintsin afijnd ba0 to 5UStain the a)aritys operattons for at ast three months by havine suffitientfvnd5to corferstaff salary costs togetherwrth rental costs. for a minimum period of three months. Induding a contin8enty reserye of £IQCW 15 requibld. The charrty held £86.195 in bank balants and shrrt-term deposits as at 31 July 2021 and in the oplnion of the Trustees. the (tharity continues to be in a position tQ PUf5ue its thartiable objeckn.ves in the foreseeable fvtu. of Serf The Trustees have no report of any seriLWJS inridentsthat wouhy or ctyjld result in a significant loss of. funds. or 5ignfficant li5k tothe charltys wopèrty. benefiriaries or reputation. Chairperson Dated:
TTERS CR PRE-SCH 114DEPENDEMt EXAMINER, RE ENOING 31 JULY 1021 L PLAY ROUP THE TR Ji I rem on the accounts oftheCharityfortt fended 31jU 2021,whithareset out on p4es 6toii. The charltys trustees aTe responsible for the Preparaon of theaccountyThe charttys trUe5 considerthat an audit Is not reguired for this year under section 144 of the Charitie5Act 2011 and thatan iTrJependent examinafjon is rwled. is my resw15ibllltyto'. . EXIne thE accounts ur¥Jer setbon 145ofthe P¢ . Follow the W0dureS laKI IntheGeneral Dyectkns 8iwen tythECthartys Ct%nMknners under sectitin 14515llbl of the Charw Act: and . State whether particular mattershavec1etts rnyatierikn. vexaminion wasrarrled OLrt in ac£thdanWlth theGeneral Dlrectlons ven fythe tharfty co[nmerS. An eamination indudes a mieW0fthenting records kept bythe charrty and a comparison of the accounts k¥esented With those reCd5. It als01rluts con51[raOn ¢rf any unusual items or disdosures in the accounts, and se2kingeWanations from you as trustees cOnrning3nY rnatters. The pf¢xu[es undertaken do not prty1 all the Èvidence that wouhj be required In an audrt. and consequentty no opinion is wen as towhetherthe acco¢Jnts presentè %rveand falr ¥ith¢ arknj the rwi fjs lknited to th)se rnanersset out Inthe 5tstement below. Indepwdent tx•rntrsreptyt In connethon with my eyamSnation. rn mattw has cometo(wratterthi.' 11 vthlch gNes me reasonbble causeto anyrnaterial respectth requSrements . to keep actountln8retord5 In a¢cordano with sectim 130ofts CThar6ties kt and . to prepare (fftts whkh a¢rord withts* actntingtrdS have notbw met.. or 21 to which. in my opinion. attentionshoukl bedrawn in orderto enable a proper uTrkntsTr1ng0f the actoynts to be reached. S Edwords SJE Accountln8Ser¥ices limited Warren Cotta8e Worcester Road Pattln8ham West Mldlarlts WV6 7EG Date.. C6th12022
POThERS CROSS PRE-SCHOOL PLAY GROUP RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDING 31JULY 2021 Recei Note5 Restrkted Unrestricted Total 2021 Total 2020 Fees Donations and Funding Fund Raising Other Receipts 70,689 7,212 2.548 247 70,689 7,212 2,548 247 77,576 3,329 2.751 411 Total Recei 80,696 80.696 84.067 Pa ments: Dirert Charitsble Expenditure 69.327 69,327 73.364 Charitable Activities to Furtherance of Charitable Objectives 432 432 550 Fundraising and Publicity 261 261 636 Management & Administration ofthe Charity 7.209 Total Pa ments 72,908 72,908 81,759 Transfer to Petty cash 1,200 Sur lus Deficlt of Recei over Pa ments 6,788 6,788 1,108 Monetary Assets at 31 July 2020 86,195 86,195 79,407 Monetsry Assets at 31 July 2021 86.195 86.195 The notes on pages 9-12 form part of these accounts.
pcYrrERS CROSS PRE-SCHOOL PLAY GROUP srATEMENT OF ASSEfs AND UABILMES YEAR ENDING 31 JULY 2021 2021 2020 CASH FUNDS Cash at bank: Barclays Current Account Barclays Deposit Account 66.535 59,751 19,660 19,656 Petty Cash 86.195 79.407 Approved by the Board of Trustees on ......... d signed on its behalf by: Trustee The notes on pages 8-11 form part of these accounts.
POTfERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS YEAR ENDING 31 JULY 2021 Accountin Policies: The financial statements have been prepared on a receipts and payments basis in accordance with the Charities Commissioners publication ' Accounting for Smaller Charity { CC541. Fund Balances: 2021 2020 Unrestrirted:. Brought forward Surplus/ldeficitl for the year Transfer to designated reserves Transfer from designated reserves Rounding Total unrestricted funds 79,406 6.788 78,298 1,108 86,195 79,406 Restrlcted:. Play area- Grants Received Less Costs Transfer from General Fund Total deslgnated funds TOTAL FUNDS 86,195 79.406
porrERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE AccouKrs CONTINUED YEAR ENDING 31 JULY 2021 2021 2020 31 Anal sis of recel Fees:. Fees including vouchers S.S.C.C Fees 13,563 57,126 70,689 13,218 64,358 77,576 Donations and fundln Easy Fundraising Match Fundraising Donations Grants received under covid 15 350 2,964 3.329 2,326 7,212 Fund Raisln Sale of bags Harvest Festival Jumble Sale Photographs Christma5 Concert/Hampers Bags to School Halloween Party Summer trip Hook a duck Leavers concert Autumn sponsor event Christmas Trip Pantomine refvnd 234 200 644 90 978 112 498 35 1.038 350 140 106 601 79 150 2,548 2,751 Other Recei Interest Received Milk Grant 31 380 243 247 411 Total Receipts 80,696 84,067
porrERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE AccouKrs CONTINUED YEAR ENDING 31 JULY 2021 2021 2020 4) Direct Charitable Ex enditure:. Wages and National Insurance Rent and Photocopying Milk 63.751 5,240 336 69,327 68,230 4.732 402 73,364 5) Charitable Activlties to Furtherance of Charitable Ob'ertives:. Christmas Entertainer Summer Trip Play equipment 35 397 225 325 550 432 6) Fundraisln and Publici Licence Fee Leavers Gifts Winter Wonderland Easter gifts Christmas Gifts forthe Children Eco bags Donation Yoga class 55 28 300 30 52 179 143 45 25 40 636 261 -1
POTfERS CROSS PRE-SCHOOL PLAY GROUP NOTES TO THE ACCOUNTS CONTINUED YEAR ENDING 31 JULY 2021 2021 2020 Anal is of Ex nditure contlnued :. 7) Mana ement and Administration of the Char Postage and Stationery Telephone and Wifi Repairs Insurance Ofsted Staff courses and training Accountancy and payroll Furlough claim fees Cleaning Software Economy of Brighton Staff gifts CRB Checks Marketing Banner for advertising Uniform Sundry 181 423 230 789 50 36 172 4.357 789 50 265 125 250 420 159 420 63 320 48 227 53 81 52 477 7.209 -li-