POTfERS CROSS
PRE-SCHOOL PLAYGROUP
REPORT AND FINANCIAL sfATEMEpif5
YEAR ENDED 31 JULY 2021
CHARITY NO: 1051336

POTfERS CROSS PRE-SCHOOL PLAY GROUP
CONTEKrs
Reference and Administrative Information
Report of the Trustees
24
Independent Examiners Report
Receipts and Payments Account
Statements of Assets and Liabilities
Notes to the Financial Ststements
8-11

POTTERS CROSS PRE-SCHOOL PLAY GROUP
REFERENCE AND ADMINISTARTIVE INFORMATION
CHARtTY NAME
POThERS CROSS PRE-SCHOOL PL4YGROUP
CHARITY NUMBER 1051336
TRUSTEES
R Baker ( Chair)
M Weaver { Treasurer)
C Wood (Secretary)
S Warwick
K Kilkellv
I Seedhouse
E Cromarty
R John
G Powell
K Ball
P Mclean
PRINCIPAL ADDRESS
Methodist Church Hall
Enville Road
Kinver
Stourbrid8e
West Midlands
DY7 6AQ
INDEPENDENT EXAMINER
S Edwards FCCA
SJE Accountin8 Sepiices Limited
Warren Cottage
Worcester Road
Pattingham
West Midlands
WV6 7EG
BANKERS
Barclays Bank plc
34 High Street
Kinver
West Midlands
DY7 6HF

POTTERS CROSS PRE-SCHOOL PLAY GROUP
ANNUAL REPORT
YEAR ENDING 31 JULY 2021
l. Strutture, G0￿ManCe and Management
onstitution
The charity is constituted under the Pre-school Learning Allian￿5 Model Pre-school Constitution.
adopted 21 September 19951 as amended 22 November 20111 and the charities Att 2011.
Registered with the Charities Commission on 11 December 1995.
The mirtimum fiumber of members shall ￿ 5. up to a maximum of 12, together with 3 c¢>opted
members. The committee shall consist of a Chair, Treasurer and Secretary; and between 2 and 9
other elerted members; plus the committee may co￿pt 3 further members.
Trustees are appointed and reappointed annually at the Annual General Meeting and may serve for a
maximum of 10 consecutive years. Co-opted members may be appointed by the committee at any tlme
but shall retire at the next AGM and may serve up to a maximum of 6 consecutive years.
2. Publk Benefft
The Trustees confim) that they have referred to the guidance contained in the Charity Commissions
general guidance on public benefit when reviewing the Charitys aims and objettives,. and in planning
future activities.
3. Alms and Ob'erti¥es
Potters Pre-S¢hwl Playgroup 15 committed to enhance the development and education of children
primarily under statutory school age.
The main artivities in order to carry out the aim are:
n¢oura8ing parents to understand and provide needs of their thildren care for children of pre-school
age through community 8roup5.
Offer approprrate play. education ar￿ care facililitie5 for all thildren whatever thelr race,culture,religion.
means or ability.
Encourage the study of the needs of such children and their famililies and promotlng publlc Interest
in recognition of such needs in the local areas.
Instigating and adheringto; and furtheri￿ the aims and objectives of the Pre-school LeamSng Alliance.

Chair
ersons Re
ort
August 2020 to July 2021
When I wrote last yearfs Chairpersons report, I never thought that a year later,
we would be in a similar position with lockdowns, government restrictions and
the continuation of social distancing. This year, Potters Cross Preschool
Playgroup has once again been drastically affected by Covid19, impacting
childcare, staffing and finances. My most sincere thanks goes to Mandy and
the rest of the team who have continued to adapt to different ways of
working, increased cleaning and sanitisation procedures, as well as putting
themselves at risk on a daily basis. Whilst schools have periodically been
closed, and the country had a third lockdown after Christmas, the setting
remained open, delivering safe and amazing childcare under very difficult,
circumstances. Amazingly, none of the staff contracted Covid19 and we only
had two short closures due to positive cases being reported.
The year started with reduced children numbers compared to normal due to a
number of factors; parents still working at home and able to look after their
children, some families shielding because of vulnerable family members and
the opening of Little Acorns pre-school at Foley Infants School. We undertook a
number of advertising options during the summer in order to counteract this
situation.
The team at Potters has remained unchanged over the last 12 months and
Mandy continues to provide great leadership. Between all of the staff, they
have an amazing 107 years of Early Years experience, which continues to be a
major strong point for us. Despite the daily running of the setting being made
more difFicult due to Covid19, they have remained committed and dedicated
to their roles, work together seamlessly and regularly go above and beyond
their daily responsibilities. They came up with imaginative ways to keep our
traditional, annual events on the calendar such as a virtual Easter Concert and
Harvest Festival which were filmed for parents and families to enjoy at home.
Thanks to Jan Hyde for her technical expertise! Their passion remains caring
and nurturing the children in the setting, always striving to provide the best
possible childcare experience.
Over the year the children have enjoyed a wide range of activities and topics
although Mandy has had to manage their play and learning slightly differently
due to Covid safety regulations. Unfortunately, all sessions or activities
provided by extern31 visitors were not able to go ahead.

As a direct result of fundraising we have again been able to provide the
children with extra treats, trip5 and parties - a Christmas party and Christmas
presents, Easter Eggs. a picnic and a Summer trip to Little Owl Farm.
Unfortunately, we had to cancel some of our usual events and our leavers
were not able to experience transition days to Foley Infant School for the
second year in a row. We did however manage to give them a fantastic
outdoor send off in lieu of the leavers, concert with limited numbers of family
members in attendance.
Links with Foley Infant School haven't been as strong as in previous year5 Since
the takeover by The Multi Academy Trust and this situation was not helped by
the COVID19 outbreak as all visits and meetings with the new head had to be
cancelled. We are keen to re-establish these links once restrictions are lifted.
The fees for 2020-2021 remained the same as the previous year at £13.00 for
playgroup children and £13.55 for Preschool children with the afternoon
sessions remaining at £15 as we were very sensitive to parent's financial
situation during the pandemic. We have a policy to give at least half a terms
notice of any increase in fees and still offer very competitive rates within the
local area.
Despite such a difficult year we managed to break even on our day to day
running costs with a profit of £30. Whilst as a registered charity we don't aim
to make a profit we are very pleased to have upheld our financial position and
we still hold three months of resepies. Overall we had a surplus of £7788
which was largely due to a donation from Kinver Preschool of £4592 as a result
of their closure and magnificent fundraising efforts, coordinated by Mel Nock
which generated £2454. As always there were excellent efforts by the
committee, trustees, staff and parents all working together. I would like to
thank everyone for their ongoing support during a very difficult time.
We had no AGM in January 2020 however our annual accounts and chairfs
report were filed as normal with the Charities Commission. Communication
with trustees has been via email or Zoom meetings. We currently have an
unconventional mix of trustees with less being 'currenY parents than desired.
This is a knock on effect of Covid, restricting social interaction with new
parents, which we hope to address in the coming year. May I take this
opportunity to thank all of our fantastically supportive current trustees who
have stayed in position, despite their children leaving, to support the setting
through this difficult time.

Thanks to Michelle Weaver for the fantastic job she continues to do as our
treasurer, to Charlotte Wood as our super-efficient secretary and to Mel Nock
for her tireless fundraising efforts. Also special thanks also go to trustee, Emma
Cromarty for the HR support and advice that she continues to provide.
Mandy and Gaenor continue to run the playgroup efficiently, smoothly and
professionally and they are supported by a really great team of very
experienced staff. It is the people involved which make the setting the
wonderful place it is and we look forward to celebrating our 50th anniversary in
September with various activities planned.
At this point a special mention must be made about Mandy our incredibly
dedicated manager. She has been an absolute rock again this year working
tirelessly in the background as well as daily in the setting. From reading
government and Early Years guidelines on a daily basis, to re-planning the
children's sessions in line with government guidelines and keeping in touch
regularly with parents and trustees. All of this has been done with such a
positive attitude whilst juggling family commitments too. Thank you.
We are all feeling very positive about getting back to 'normal' in 202112022.
Our priorities will be restoring and maintaining our child numbers, hosting our
usual events for parents, grandparents and carers, reinstating sessions with
external visitors. re-establishing a full fundraising calendar and improving links
with Foley Infant School. It will also be really great to rekindle the very close
relationships that we have always had with parents which has been very
difficult and hugely missed in the past year.
In a year when so many playgroups have closed their door5 due to a lack of
children and financial income, a lack of trustee support, or just a lack of energy
to keep goin& l am so proud that Potters Cross Preschool Playgroup have
survived almost unscathed. My sincere thanks to everyone concerned.

RS CROSS PRE-S(HOOL PLAY GROUP
ANIIUAL REPORT
COlmNUED
YEAR ENDII4fj 31 JULY 2021
It Is the p(4iLry of the tharityto maintsin afijnd ba￿0 to 5UStain the a)aritys operattons for at ￿ast
three months by havine suffitientfvnd5to corferstaff salary costs togetherwrth rental costs. for a
minimum period of three months. Induding a contin8enty reserye of £IQCW 15 requibld.
The charrty held £86.195 in bank balants and shrrt-term deposits as at 31 July 2021 and in the oplnion
of the Trustees. the (tharity continues to be in a position tQ PUf5ue its thartiable objeckn.ves in the
foreseeable fvtu￿.
of Serf
The Trustees have no report of any seriLWJS inridentsthat wouhy or ctyjld result in a significant loss of.
funds. or 5ignfficant li5k tothe charltys wopèrty. benefiriaries or reputation.
Chairperson
Dated:

TTERS CR
PRE-SCH
114DEPENDEMt EXAMINER,
RE
ENOING 31 JULY 1021
L PLAY
ROUP
THE TR
Ji
I rem on the accounts oftheCharityfortt* ￿￿fended 31jU￿ 2021,whithareset out on p4es
6toii.
The charltys trustees aTe responsible for the Prepara￿on of theaccountyThe charttys trU￿e￿5
considerthat an audit Is not reguired for this year under section 144 of the Charitie5Act 2011 and
thatan iTrJependent examinafjon is rwled.
is my resw15ibllltyto'.
. EX￿Ine thE accounts ur¥Jer setbon 145ofthe P¢
. Follow the W0￿dureS laKI IntheGeneral Dyectkns 8iwen tythECthartys Ct%nM￿knners
under sectitin 14515llbl of the Charw Act: and
. State whether particular mattershavec1￿etts rnyatierikn.
vexamin*ion wasrarrled OLrt in ac£thdan￿Wlth theGeneral Dlrectlons ￿ven fythe tharfty
co[nm￿erS. An e*amination indudes a mieW0fthe￿￿nting records kept bythe charrty
and a comparison of the accounts k¥esented With those reC￿d5. It als01r￿lut￿s con51[*ra￿On ¢rf
any unusual items or disdosures in the accounts, and se2kingeWanations from you as trustees
cOn￿rning3nY rnatters. The pf¢x￿u[es undertaken do not prty1￿ all the Èvidence that wouhj
be required In an audrt. and consequentty no opinion is wen as towhetherthe acco¢Jnts
presentè %rveand falr ¥ith¢ arknj the rwi fjs lknited to th)se rnanersset out Inthe 5tstement
below.
Indepwdent tx•rntr*sreptyt
In connethon with my eyamSnation. rn mattw has cometo(wratterthi.'
11 vthlch gNes me reasonbble causeto anyrnaterial respectth
requSrements
. to keep actountln8retord5 In a¢cordano with sectim 130ofts* CThar6ties kt
and
. to prepare ￿(￿fftts whkh a¢rord withts* act￿nting￿t￿rdS
have notbw met.. or
21 to which. in my opinion. attentionshoukl bedrawn in orderto enable a proper uTrkntsTr￿1ng0f
the actoynts to be reached.
S Edwords
SJE Accountln8Ser¥ices limited
Warren Cotta8e
Worcester Road
Pattln8ham
West Mldlarlts
WV6 7EG
Date..
C6th12022

POThERS CROSS PRE-SCHOOL PLAY GROUP
RECEIPTS AND PAYMENTS ACCOUNT
YEAR ENDING 31JULY 2021
Recei
Note5 Restrkted Unrestricted
Total
2021
Total
2020
Fees
Donations and Funding
Fund Raising
Other Receipts
70,689
7,212
2.548
247
70,689
7,212
2,548
247
77,576
3,329
2.751
411
Total Recei
80,696
80.696
84.067
Pa
ments:
Dirert Charitsble Expenditure
69.327
69,327
73.364
Charitable Activities to Furtherance
of Charitable Objectives
432
432
550
Fundraising and Publicity
261
261
636
Management & Administration
ofthe Charity
7.209
Total Pa
ments
72,908
72,908
81,759
Transfer to Petty cash
1,200
Sur
lus
Deficlt
of Recei
over Pa
ments
6,788
6,788
1,108
Monetary Assets at 31 July 2020
86,195
86,195
79,407
Monetsry Assets at 31 July 2021
86.195
86.195
The notes on pages 9-12 form part of these accounts.

pcYrrERS CROSS PRE-SCHOOL PLAY GROUP
srATEMENT OF ASSEfs AND UABILMES
YEAR ENDING 31 JULY 2021
2021
2020
CASH FUNDS
Cash at bank:_
Barclays Current Account
Barclays Deposit Account
66.535 59,751
19,660 19,656
Petty Cash
86.195 79.407
Approved by the Board of Trustees on ._........
d signed on its behalf by:
Trustee
The notes on pages 8-11 form part of these accounts.

POTfERS CROSS PRE-SCHOOL PLAY GROUP
NOTES TO THE ACCOUNTS
YEAR ENDING 31 JULY 2021
Accountin
Policies:_
The financial statements have been prepared on a receipts and payments basis
in accordance with the Charities Commissioners publication ' Accounting for
Smaller Charity { CC541.
Fund Balances:_
2021
2020
Unrestrirted:.
Brought forward
Surplus/ldeficitl for the year
Transfer to designated reserves
Transfer from designated reserves
Rounding
Total unrestricted funds
79,406
6.788
78,298
1,108
86,195
79,406
Restrlcted:.
Play area- Grants Received
Less Costs
Transfer from General Fund
Total deslgnated funds
TOTAL FUNDS
86,195
79.406

porrERS CROSS PRE-SCHOOL PLAY GROUP
NOTES TO THE AccouKrs
CONTINUED
YEAR ENDING 31 JULY 2021
2021
2020
31 Anal
sis of recel
Fees:.
Fees including vouchers
S.S.C.C Fees
13,563
57,126
70,689
13,218
64,358
77,576
Donations and fundln
Easy Fundraising
Match Fundraising
Donations
Grants received under covid
15
350
2,964
3.329
2,326
7,212
Fund Raisln
Sale of bags
Harvest Festival
Jumble Sale
Photographs
Christma5 Concert/Hampers
Bags to School
Halloween Party
Summer trip
Hook a duck
Leavers concert
Autumn sponsor event
Christmas Trip
Pantomine refvnd
234
200
644
90
978
112
498
35
1.038
350
140
106
601
79
150
2,548
2,751
Other Recei
Interest Received
Milk Grant
31
380
243
247
411
Total Receipts
80,696
84,067

porrERS CROSS PRE-SCHOOL PLAY GROUP
NOTES TO THE AccouKrs
CONTINUED
YEAR ENDING 31 JULY 2021
2021
2020
4) Direct Charitable Ex
enditure:.
Wages and National Insurance
Rent and Photocopying
Milk
63.751
5,240
336
69,327
68,230
4.732
402
73,364
5) Charitable Activlties to Furtherance of
Charitable Ob'ertives:.
Christmas Entertainer
Summer Trip
Play equipment
35
397
225
325
550
432
6) Fundraisln
and Publici
Licence Fee
Leavers Gifts
Winter Wonderland
Easter gifts
Christmas Gifts forthe Children
Eco bags
Donation
Yoga class
55
28
300
30
52
179
143
45
25
40
636
261
-1

POTfERS CROSS PRE-SCHOOL PLAY GROUP
NOTES TO THE ACCOUNTS
CONTINUED
YEAR ENDING 31 JULY 2021
2021
2020
Anal
is of Ex nditure
contlnued :.
7) Mana
ement and Administration of the Char
Postage and Stationery
Telephone and Wifi
Repairs
Insurance
Ofsted
Staff courses and training
Accountancy and payroll
Furlough claim fees
Cleaning
Software
Economy of Brighton
Staff gifts
CRB Checks
Marketing
Banner for advertising
Uniform
Sundry
181
423
230
789
50
36
172
4.357
789
50
265
125
250
420
159
420
63
320
48
227
53
81
52
477
7.209
-li-