Company Number: 03100194 Charity Number: 1050342
Hibiscus Caribbean Elderly Association
Directors' Report and Financial Statements
For the Year Ended
31 March 2024
Augustus & Co Chartered Certified Accountants
Hibiscus Caribbean Elderty Association Index Colltents Legal and Administrative Details Directors. Report &7 tndependenl ELqminer's Report Statement of Financial Activities Balance Sheet 10-14 Noles to Accounts
Hibiscw Caribbeall Flderty Association al and Administrative Delails Directors Mrs Mary Richards Mr Clifford A Headley Mrs Lynette Diana Carr . Arnistrong Secretary Clifford A Headley Company Number 03100194 Charity Number 1050342 Bankers Nat West Bank PIC 386 Barking Road London E13 8JB Independent Examiner A A Boafo- Brewu FCCA MBA Augustus & Co Chartered Certified Accountant 374 Ley Street Ilford Fsscx IGI 4AE Rciyistercd OtTice & Business Address Hibiscus Community Centre Buckingham Road Stratford London E15 ISP
Hibiscus Caribbean Elderly knocialio Directors, Report The trustees. who ar¢ also directors of the charity for the purpose of the Companies Act, submit their annual report and the financial statements for the year ended 31 March 2U24 which are also prepared to meet the requirements for a directors. report and accounts for Companies Act purposes. The financial stat¢m¢nts comply with the Charitics Act 2011. the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and ReportlDg by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2015). Prineipal Activity The chartty is a charitable company limited by guarantee and was set up on 8 September 1995 and rcgistcred as a charity on 8 September 1995. It is governed by a memorandum and articles of &8sociation. The principal activities of the company are to relieve: l. The aged and unemployed in particular those of Caribbean and African origin in East London by the provision of facilitics for recreation or leisure time occupation ivith th¢ object of itnproving their conditions of life. 2. Poverty amongst retired persons. in particular those of CAribbean aDd African origill in East London. 3. To provide suppo¢ assistance and care to elderly African and Caribbean men and women. Results The fmancial positKon of the charity at the end of the fancIal year is as detailed in the attached fmancial statements. Incomc for the year was £34.205. Review of Activities During the Y&qr During the reporting perio we extend our sincere appreciation to Ms. Lynnett CaTr-Arnistrong and Ms. Belinda Foster. who resigned from the Board in March 2024. for their valued contributions. We are pleased to welcome Mr. J. Opara as a newly appointed Director and look forward to his input in the year ahead. Operational Overview This year presented significant opeTational challenges. The residual impact of the COVID-19 lockdow combined with rising Costs and debt inCued from legal proceedings. placed onsid¢rable pressur¢ on the Association. These proceedings 3veTe necessary to defend against Newham Council's attempt to r¢vok¢ the Association's premises licence. While the Association was ultimately successful in retaining the licence. a series of restrictive conditions have since been in)posed. These conditions have materially affected the natsre of our services. particularly in the area of entertainment. Operating hours were scaled bacL compliance costs ros¢, and the r¢sulting limitations have bad an adverse effect on earned income.
Hibiscus Caribbean Elderly Association Day Celltre Services Recovery of the Day Centre service remains slow. Attendance has not exceeded fiv¢ regular clients, and referrals from the local authority have been negligible. with only one received during the year. This shaty decline in local authority engagement has had a notable impact on service viability. Digital Services and Community Reach The Association continued to adapt through th¢ dclivery of digital services. Thc Hibiscus Virtual Gall¢ry and BRUKOUT-our platforni for streamino live musical perforniances-remained active. Our YouTube channel. Hibiscus Community Centre. achieved and surpassed its tsrget of 500 subscribers. Hibiscus Live Community Radio was also successfully launched, and preparatory work has been undertaken to coordinate content across various digitsl platfornis. These efforts lay the foundation for future monetisation. Partnerships and Initiatives The Association strengthened partnerships within th¢ cultural and health sectors. Notable collaborations with Sadler's Wells, DrumbeaL So¢a Massive. and Dub Exposure Band have enhanced programme delivery and volunteer engagement. A new partnership wÉth Newham Public H¢alth enabled the launch of a free Vitamin D tablet distribution programme. Membership and Community Support Members and Friends continue to provide ess¢nlial support lo the Asslation. However. formal membership numbers hav¢ declined and will require dedicated action to rebuild and re-engage the community base. Future Plans In looking to the future our priority will be in securing a long tern? l¢&s¢ for our premises from Newham Council. Serious efforts will be made to upgrade services across th¢ board by utilising th¢ instruments of new technology. A website and online media platfomis will be established with a view to raising the profile of the organisation whilst marketing its services VoluDteers Volunteers continue to be the backbone of the service. Day Care delivered on Tuesday and Thursday between the hours of 10.00am -3.30pm continue to be popular ivith a heahhy attendance. Attendees participate in a range of activities i7thich encourage physical and mental ivellbein& and help to promote the individuals independence and selfesteem. The luncheon Club continues to provid¢ culturally appropriate meals.
Hibiscus Caribbn Elderly Association Directors The following served as directors during the year covered by these accounts: Mrs Mary Richards Mrs Lynette Diana ca - Arnistrong Mr Clifford A H¢adl¢y The directors at the time the financial statements were approved are &$ follows: Mrs Mary Richards Mr Clifford A Headley Mrs Lynettc Diana Carr - Amistrong Directo, Responsibilities The charity trustees (who are aIso the directors for the purposes of company law) ar¢ responsible for preparing a trustees, annual rq)ort and financial statements in accordance with applicable law and United Kingdom Accoutkting Standards (United Kingdom Gencrally Accepted Accounting Practice). Company law requir th¢ directors to prepare fmancial statements for each financial period. Under that law the directors have elected to prepare the financial ststements in accordanc¢ with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the financial slatcments iinless they are satisfied that they give a true and fatr vi¢w of the state of affairs of the company and of the surplus or defIcit of the company for that period. In preparino these fmancial statements. thc directors are required to: Seleot suitable accounting policies and then apply ihem consistentIy. Observe the methods and principles in the Charities SORP Make judgements and estimates that are reasonable and prndent" Prepare the Financial Statements Oll the going concern basis unless it is inapproprtate to presume that the cornpany will continue to provide services. The trustees are r¢sponsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and to enable thctn to ensure that the Financial Statements comply with the Company Act 2006. Th¢y are also responsibl¢ for safeguarding the assets of the charity and hence for taking reasonable steps for prevention and deleclion of fraud and other irregularities. Th¢ trustees are r¢sponsibl¢ for the maintenance and integrity of the COTporate and financial information Includ on the charitable company's 3vebsite. l£gislation in the United Kingdom governing the pr¢paration and dissemination of fu]cIal ststements may differ fium legislation tn other jurisdictions.
Hibiscus Caribbean Elderly Association Reserves Policy The directors will endeavour to maintain free reserves sutyicient to cover at least three months, running expenses. At 31 March 2024. the unrestricted reserve was £8.681. We a actively seeking to raise morc funds to increase thc amount of free serVeS. Decision Making The directors meet about oncc every 2 months to review the progSS of the chartty and to mak¢ any decisions that are needed to keep the organisation in pursuit of its objectives. Directors Selection Method The diTectors are elected at the Annual General Meeting to serve for a terni of one year. Risk Review The directors are undertakino a complete risk assessment of all activities of the company. Accountants The directors propose to re appoint the current accountants Augustus & Co and a resolution proposing the appointment will be put to the annual general meetit This report has been prepared in accordance with th¢ provisions applicable to companies subject to the small companies, regime. This report was approved by the board on 27 June 2025 and signed on its behalf by: Mr Clifford Headley (I)ireetor)
Hib3 Caribbean Elderly Associalion IndepelldeDt ExamiDer's Report to the Directors of Hibisevs Caribbean Ejderty Association I report to the trustees (who are also Directors for the purpose of company law) on my examination of thc fncIal statcments of Hibiscus Caribbean Elderly Association ('the charitsble company,) for the year ended 31 March 2024 which comprisc the Statemenl of Financial Activiti the Balance Sheet and related notes. This report is made solely to the charity's trustees. as a body. in accordancc wilh section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charty's trustees those matters I am qUired to state to them in this report and for no other purpose. To the fullest extent perniitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trnstees &$ a body. for my work. for this repo or for the opinions I have fornied. Responsibilities 2nd basis of report As the trnstees of chatitable company you ar¢ responsible for the preparation of the fmancial statements in accordance ivith the requirements of the Companies Act 2006 ('th¢ 2006 Act,). Having satisfied myself that the financial statements of the charitable company are not required to be audtted under Part 16 of the Act and are eligibl¢ for tndependent emination, I rep)rt in respect of my examination of the charitable company's ruwla1 statements carried out under section 145 of the Charities Act 2011 ('Ihe 2011 Acl.) and in carrying out my examination I hav¢ followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the 201 l Act. An independent examination does not involve gathcring all the evidence ihat would be required in an audit and conscquently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes Iwond the limited assiirance that an independent examination can provide. Consequently I express no opinion &s to whether th¢ fmancial staternents present a 'true and fair. view and my report is limited io those specific matt¢rs set out in the indep¢nd¢nt cxamin¢T'S Statement. Independent examiner's statement If the charitable company's gross income exc¢¢d¢d £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. Your incom¢ for the year was below this amount. I confirni 1am a member of ACCA ivhich is one of the listed bodies. I have completed my exarnination. I confirni that no material matters have come to my attention in connection with the examination giving me Cause to believe that in any material respect: accounting rordS were not kept in respect of the charitable company as required by s¢ction 386 of the 2006 Act" or
the financial statements do not accord with thos¢ records: or the ftnancial statements do not comply with thc accountin(T requirements of section 396 of the 2006 Act other than any requiretnent that the financial statements give a 'true and fair view which is not a matter considered as part of an independent examination" or the fmancial statements have not been prwed in accordance with the methods and principles of the Stst¢tn¢nt of Recommended Practice for accounting and reporting by Charities applicable to charities preparing thetr accounls in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drnwn in this report in order to enable a Proper understanding of the financial statements to bc reached. A A Boafo- Brewu FCCA MBA Augustus & Co 374 Ley Street llford Essex IGI 4AE Dated: 30 June 2025
Hlbls¢u$ Caribbean Elderly Association Statemellt of Financial Activities (IDcludiDg ID¢ome & ExpeDditsre Accounts) Year ended 31 March 2024 2024 Unrestrickd Restricted Total 2023 Total Note Illcome Donations and legaeies Donations Income from charltsble aetlvhles Voluntary income Other income Totsl Income 15.126 15.126 18,419 32 19.079 34205 19,079 34205 32.162 52,981 Expenditure on: Charltable Actfvilies Fundraisillg eosts Total Expenditsre 37.830 37,830 48J14 37.830 37.830 48314 Net incomel(expendithre) aod net movernent In funds for the year -3.625 -3.625 4.667 Reconciliation of funds Totsl Funds Brought Forward at oim4r2023 -20,747 -20,747 -25,414 Total Funds Carried Forward at 3110312024 -24.372 -24372 -20.747 The notes on pages 10 to 14 forn] part of these fmancial statemen1&
Hibi5CU5 Caribbean Elderly AwbciatioD Bl4tt¢e sheet At 31 hlareh 2024 Note 2024 2023 Fixed Assets Tangible Assets Current A55ets Debtors Cash atBaJ]k ajul in Hand 41 41 906 Cttdilors.. Amounts falling due within one year io 19.465 19.46) 16,315 16.31) Net Current knets -19.424 -15,409 Total Assets L$ Curreut Liabilities -19,424 -15.409 CreditOT5: ATnounts falling due over one )'eAr 4.948 5.338 Net Asse¢$ -24372 -20.747 Represented By: Rthicted Fund5 Unrestricted Funds 12 -24.372 -24J72 -20.747 -20.747 The CoMY was entitled to exemption fr(n &udil tmder $477 of the Companies A¢1 2006 relating to StnaIi companies. The members have not required the £panY to obtgin gn audit in accorthce with section 476 of the Cornp3nies Act 20rf. The directlS acknoivledge th¢irresp)nsibilties lor complying with th¢ quIrrts of thc Companics Act Yith respect to accounting records and the prepaiation of account These accounts have bEen prepared in accordance with the pVIsIOnS applicable to small comptillies subject to the stEdl cornpanies regime and in accordance ivith FRS102 SORP This financial statements ThEte approved by the Ix)ard oll 27 June 2025 and sigd on tts behalf by Mr Clifford Headley Ditector The notes on pages 10 to 14 form part of these fAnattcia] StsLErn Company Number: 3100194
Htblteo CArlbbeatt Ehferty A5$0titt•# N&tes th Atcounts Year Euded 31 Trtrch 21)24 RePU1c of IrE]8tMI (FRS 102) (effe¢tiYe l Janw2015).{Cbar1ti SORP (FRS IIY2). the Financial RqMKtiD8 StsndaTd appli(lE iTrtheUK aDd RepuiAicoflreland (FRS IIY2) IJ IlepredallDll rr5iduaL Yaluc ofe4cha55¢toverthe exrKcted eful life foll MokYV¢biele 1.4 Re5trirted Funds Twhi¢h me4ts this crikrta is Ctwwj tothe l)Tht Its UnrestrI¢t¢d fu#d$ l Dlrtt¢ors io
Hiblscus Carfbbean Elderly Assoelation Notes to Accounts Year Ended 31 M•r¢h 2024 Income from eharitalble a¢tivi(ies 3.1 Voluntary Tota] 2024 Total 2023 UDTestiicted Restricted Day Care Contfact Services Subco Trust. Reaching Communities ProF Asper5 C1n0 Voice4Change 2.4(Kl 141)0 3a Other8 Hall and mini bus hire Fund Raising 17,251 1,828 19.079 17.251 27.774 19,079 19.079
Hiblscus Carlbbean Elderty Assoclation Notes to A¢eounts Year Ended 31 MHr¢h 2024 Charitsblc aclivitles Totsl 2024 Total 2023 Bad debts Staff salaries Advertising ReDt Payable 4976 4.976 48 724 402 7,434 Insurance LIt& Heat Cleaning 352 2252 453 2,399 6.21K) 7.434 3206 989 3.623 434 5.838 1,193 62 l(K) 212 Repairs alld Renewals Cultural Acttvitie5 Printing, Po 8nd Statiottery Luncho)n Club Telephone Fin¢sIPalti¢S Slaff Voluntcrs, Expenses 989 434 5.838 1.193 4.293 1,302 212 3.865 578 210 8.399 782 3,71X> 48,314 Governance costs (per note 5) Travelling expenses Oth¢rRunDing Expens 578 37.830 37.830 Governance Costs Independait Ex2minert Fees Legal & profwsional Ice5 Bank Charges 720 7430 249 8,399 2912 233 3.865 2.912 233 3.865 Fundratsing Costs Fundraiser Totsl ¢xpndititre 37,830 37.830 4&314 Of the £48.314 ¢xpend1tte in 2023, £48.314 chwg¢d to unrathLd funts 8nd none to rtttricled funds. 12
Hlblseus CaribbeaD Elderty Assoclallon Notes to Accounts Year Ended 31 March 2024 Stair Costs 2024 2023 Salaries Employevs National Insvran¢e 4,976 4,976 4,800 No eMplYe¢ eamed in e¢s$ of £60,000 The average number of en)ployees was The trust¢es are considered as key management personnel but no])e of thetn receives a salary. Fixed Assets Fixt[ & Equipment Motor Vehicle Plant & Machinery Totsl Cost At l Apri12023 Addition in the year At 31 March 2024 29.014 36,873 5.041 70.928 29.014 36.873 5.041 70,928 Depreelatlon At l April 2023 Charge for the year 31 March 2024 29.014 36.873 5.041 70,661 29,014 36.873 5,041 70.661 Net B(K)k Value At 31 March 2024 At 31 March 2023 Debtors 2024 21n3 Trade Debtors 10. Credltors: Amounts f8lliDg due within one ycxr 2024 2023 Paye & NI DArertOTS' 4812 3952 12.310 2,343 19,465 10.020 1343 16,315 Bonk Loan 13
Hibiscus Carlbljean Elderly Association Notes to Accounts Year Ended 31 March 21)24 ii. Re8tri¢t¢d Funds Balance at l Aprit 2023 Balance at 31 March Incomillg Incoming Outgoing Oirtgoing 2024 Capital Revenuc Capital Revenu¢ Day Care Contract S¢rviees Restricted fimd5 iepre5ent grants received from fimders for specific acttvibes. Any balance at the year end is committed and will be uscd for the same activity in the followlng year. 12. Anatysis of V4et knets Betsveen Full Current Sets Amounts falling due over one year Fixed assets -19.424 4.948 -19.424 4.948 -24J72 14