2022-08-31-accounts - The Ashford Hill Primary School Parent Teacher Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

From

Period start date Period end date Day Month Year Day Month Year 1st Sept 2021 To 31 Aug 22

Section A Reference and administration details

Charity name Ashford Hill Primary PTA Other names charity is known by Registered charity number (if any) 1050185 Charity's principal address Ashford Hill Primary School Ashford Hill, Thatcham Postcode RG19 8BB

Ashford Hill Primary PTA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Anna Liddeatt	Co-Chair
	BeccyLapham	Co-Chair
	Fiona Hunt	Treasurer
	Georgie Mildenhall	Secretary

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)


Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 25/11/1975 Type of governing document Amended 19.10.1995 (eg. trust deed, constitution) Amended 29.9.2015

Trust How the charity is constituted

(eg. trust, association, company)
All family members (parents) are automatically part of the PTA.
Trustee selection methods Parents are invited to stand for the posts and act as trustees.
(eg. appointed by, elected by) The nominations, elections and appointments are made at the AGM in line with the CC requirements, our constitution and our procedures. Trustees are appointed through these procedures.

Additional governance issues (Optional information)

Ashford Hill School PTA is a charity run PTA, fundraising to enhance
You may choose to include the education of the children at our school.
additional information, where relevant, about: We are members of the PTA Parentkind and have all the necessary
• insurances and policies. policies and procedures adopted for the induction and training of trustees; All our trustees are required to submit the required declarations and sign confidentiality agreements, as well as complete the DBS checks.
• the charity’s organisational structure and any wider We work hard to ensure we have an approachable, friendly, open network with which the charity atmosphere, whilst maintaining security and confidentiality. We readily works; welcome feedback and input from staff and family members (parents).
• relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

March 2012

TAR

The PTA aim to fundraise to support the staff and children of Ashford Hill Primary School. Summary of the objects of the charity set out in its governing document The object of the Ashford Hill School PTA is to advance the education of pupils in the school. We aim to develop more extended relationships between the staff, parents and others associated with the school. The PTA engage in activities which support the school and advance the education of the pupils attending it. All the committee members are DBS checked and are able to offer Summary of the main advice, publish information, co-operate with other bodies and raise funds activities undertaken for the public benefit in relation to Our committee is a friendly, approachable group of parents, carers, these objects (include within staff who enhance our school community. this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

TAR

The committee is run on a voluntary basis.

THANKS

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Thanks go to the committee Co-Chairs (Anna Liddeatt & Beccy Lapham) who have continued to give their own time to the PTA working closely with the other trustees and members to create a wonderful community whilst raising incredible money for the school.

Thanks also go to the committee Secretary (Georgie Mildenhall) who continues to monitor the committees’ compliance to Charity Commission regulations and requirements and produced parent communications in line with management requirements.

Thanks go to the Treasurer (Fiona Hunt) who has given to ensure banking procedures have been undertaken in a timely manner.

Thanks and appreciation to ALL the committee members for the dedication, hard work, flexibility and commitment they have shown and continue to give to the School.

Section D Achievements and performance

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

We have held various fundraising events through the year.

Some of them are listed below:

Film Clubs
Discos / parties
Raffles
Christmas cards
Craft bag & sweet sale
Black tie ball
Bake sales
Uniform slaes
Easter egg hunt
Ice cream Fridays
Summer Fayre
Bag2School
Amazon Smiles
Easy Fundraising
Donations
Grants / Match funding

Growth

The number of members on the PTA is at its highest. The positive attitudes of our parents, the PTA’s reputation and place within the community are the best we have seen.

Committee

As always, our thanks go to all the current, leaving and new trustees for their support, and to all our family members without whom our successes would not have been so great.

March 2012

TAR

Section E Financial review

The PTA would aim to keep approx. £1,000 as a reserve in the bank Brief statement of the account. This would cover the costs of any expenses required to put charity’s policy on reserves on a fundraiser.

Details of any funds materially None in deficit

Further financial review details (Optional information)

Our funds are generated through fundraising events at the school. You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Anna Liddeatt Full name(s) Anna Liddeatt Position (eg Secretary, Chair, Co-Chair etc) Date 17.12.22

March 2012

TAR

Charity Name	No (if any)
ASHFORD HILL SCHOOL PTA	1050185
Receipts andpayments accounts		CC16a
Period start date For the period from 9/1/2021	Period end date To 8/31/2022

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 4,606 21,066 - - - - - - 25,672	Restricted funds to the nearest £ - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - -	Total funds to the nearest £ 4,606 21,066 - - - - - - 25,672	Last year to the nearest £
Donations	4,606				11,729
FundraisingActivities	21,066				3,903
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	25,672				15,632

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-
*Total receipts* A3 Payments
					15,632

Cost of Fundraising	8,482	-	-	8,482	1,908
Insurance	116	-	-	116	111
Grants & Donations Paid	20,841	-	-	20,841	6,069
		-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	29,439	-	-	29,439	8,088

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					8,088

	- 3,767	-	-	- 3,767	7,544
	-	-	-	-	-
	-	-	-	-	-
	- 3,767	-	-	- 3,767	7,544

CCXX R1 accounts (SS)

12/14/2022

Section B Statement of assets and liabilities at the end of the period

Details *Total cash funds* (agree balances with receipts and payments account(s)) Bank Account Details	Unrestricted funds to nearest £ 16,472 - - 16,472 Agreement Error Unrestricted funds to nearest £	Restricted funds to nearest £ - - - - OK Restricted funds to nearest £	Endowment funds to nearest £
			12,920
			-
			-
			12,920
			Agreement Error
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Details Details Details Signature	Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Fiona Hunt (Treasurer) Anna Liddeatt(Chair)		Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
			11/1/2022
			14/12/22

CCXX R2 accounts (SS)

12/14/2022

Independent examiners report to the trustees of the Ashford Hill PTA

I report on the accounts of the Trust for the period of 12 months, to the end of Aug 2022.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act;
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
To state whether particular matters have come to my attention.

Basis of independent examiners report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiners statement

In connection with my examination, no matter has come to my attention:

Which gives me reasonable cause to believe that in any material respect the requirements:
a. To keep accounting records in accordance with section 130 of the 2011 Act; and
b. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
To which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached.

Geraldine Pass AAT