**Trustees' Annual Report for the period**
**From**
Period start date Period end date Day Month Year Day Month Year 1st Sept 2021 **To** 31 Aug 22
## Section A Reference and administration details
**Charity name** Ashford Hill Primary PTA **Other names charity is known by Registered charity number (if any)** 1050185 **Charity's principal address** Ashford Hill Primary School Ashford Hill, Thatcham **Postcode RG19 8BB**
Ashford Hill Primary PTA
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Anna Liddeatt|Co-Chair|||
||BeccyLapham|Co-Chair|||
||Fiona Hunt|Treasurer|||
||Georgie Mildenhall|Secretary|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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|**Section B Structure, governance and management**|||
## **Description of the charity’s trusts**
Constitution adopted 25/11/1975 Type of governing document Amended 19.10.1995 (eg. trust deed, constitution) Amended 29.9.2015
Trust How the charity is constituted
- (eg. trust, association, company)
- All family members (parents) are automatically part of the PTA.
- Trustee selection methods Parents are invited to stand for the posts and act as trustees.
- (eg. appointed by, elected by) The nominations, elections and appointments are made at the AGM in line with the CC requirements, our constitution and our procedures. Trustees are appointed through these procedures.
## **Additional governance issues (Optional information)**
- Ashford Hill School PTA is a charity run PTA, fundraising to enhance
- You **may choose** to include the education of the children at our school.
- additional information, where relevant, about: We are members of the PTA Parentkind and have all the necessary
- • insurances and policies. policies and procedures adopted for the induction and training of trustees; All our trustees are required to submit the required declarations and sign confidentiality agreements, as well as complete the DBS checks.
- • the charity’s organisational structure and any wider We work hard to ensure we have an approachable, friendly, open network with which the charity atmosphere, whilst maintaining security and confidentiality. We readily works; welcome feedback and input from staff and family members (parents).
- • relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
The PTA aim to fundraise to support the staff and children of Ashford Hill Primary School. **Summary of the objects of the charity set out in its governing document** The object of the Ashford Hill School PTA is to advance the education of pupils in the school. We aim to develop more extended relationships between the staff, parents and others associated with the school. The PTA engage in activities which support the school and advance the education of the pupils attending it. All the committee members are DBS checked and are able to offer **Summary of the main** advice, publish information, co-operate with other bodies and raise funds **activities undertaken for the public benefit in relation to** Our committee is a friendly, approachable group of parents, carers, **these objects (include within** staff who enhance our school community. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
The committee is run on a voluntary basis.
## THANKS
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Thanks go to the committee Co-Chairs (Anna Liddeatt & Beccy Lapham) who have continued to give their own time to the PTA working closely with the other trustees and members to create a wonderful community whilst raising incredible money for the school.
Thanks also go to the committee Secretary (Georgie Mildenhall) who continues to monitor the committees’ compliance to Charity Commission regulations and requirements and produced parent communications in line with management requirements.
Thanks go to the Treasurer (Fiona Hunt) who has given to ensure banking procedures have been undertaken in a timely manner.
Thanks and appreciation to ALL the committee members for the dedication, hard work, flexibility and commitment they have shown and continue to give to the School.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We have held various fundraising events through the year.
Some of them are listed below:
- Film Clubs
- Discos / parties
- Raffles
- Christmas cards
- Craft bag & sweet sale
- Black tie ball
- Bake sales
- Uniform slaes
- Easter egg hunt
- Ice cream Fridays
- Summer Fayre
- Bag2School
- Amazon Smiles
- Easy Fundraising
- Donations
- Grants / Match funding
## **Growth**
The number of members on the PTA is at its highest. The positive attitudes of our parents, the PTA’s reputation and place within the community are the best we have seen.
## **Committee**
As always, our thanks go to all the current, leaving and new trustees for their support, and to all our family members without whom our successes would not have been so great.
March **2012**
**TAR**
5
## **Section E Financial review**
The PTA would aim to keep approx. £1,000 as a reserve in the bank **Brief statement of the** account. This would cover the costs of any expenses required to put **charity’s policy on reserves** on a fundraiser.
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
Our funds are generated through fundraising events at the school. You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Anna Liddeatt **Full name(s)** Anna Liddeatt **Position (eg Secretary, Chair,** Co-Chair **etc) Date** 17.12.22
March **2012**
**TAR**
6
|**Charity Name**|**No (if any)**|||
|---|---|---|---|
|**ASHFORD HILL SCHOOL PTA**|**1050185**|||
|**Receipts andpayments accounts**|||**CC16a**|
|Period start date
**For the period**
**from**
9/1/2021|Period end date
**To**
8/31/2022|||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**4,606**
**21,066**
**-**
**-**
**-**
**-**
**-**
**-**
**25,672**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**4,606**
**21,066**
**-**
**-**
**-**
**-**
**-**
**-**
**25,672**||**Last year**
**to the nearest £**|
|Donations|**4,606**||||||||**11,729**|
|FundraisingActivities|**21,066**||||||||**3,903**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
||**-**||||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**25,672**||||||||**15,632**|
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|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**||**-**||**-**||**-**|||
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**|**-**||**-**||**-**||**-**||**-**|
|**_Total receipts_**
**A3 Payments**||||||||||
||||||||||**15,632**|
|||||||||||
|Cost of Fundraising|**8,482**||**-**||**-**||**8,482**||**1,908**|
|Insurance|**116**||**-**||**-**||**116**||**111**|
|Grants & Donations Paid|**20,841**||**-**||**-**||**20,841**||**6,069**|
||||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_ **|**29,439**||**-**||**-**||**29,439**||**8,088**|
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|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||||**8,088**|
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||**- 3,767**||**-**||**-**||**- 3,767**||**7,544**|
||**-**|
|**-**|
|**-**||**-**||**-**|
||**-**||**-**||**-**||**-**||**-**|
||**- 3,767**||**-**||**-**||**- 3,767**||**7,544**|
CCXX R1 accounts (SS)
12/14/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank Account
**Details**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank Account
**Details**|**Unrestricted**
**funds**
**to nearest £**
**16,472**
**-**
**-**
**16,472**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**
**16,472**
**-**
**-**
**16,472**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||||||||**12,920**|
||||||||**-**|
||||||||**-**|
||||||||**12,920**|
||||||||Agreement Error|
||||||||**Endowment**
**funds**
**to nearest £**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**
**Details**
**Details**
Signature||**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Fiona Hunt (Treasurer)
Anna Liddeatt(Chair)||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**Current value**
**(optional)**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**-**|
||||||||**When due**
**(optional)**|
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||||||||Date of
approval|
||||||||11/1/2022|
||||||||14/12/22|
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CCXX R2 accounts (SS)
12/14/2022
2
## **Independent examiners report to the trustees of the Ashford Hill PTA**
I report on the accounts of the Trust for the period of 12 months, to the end of Aug 2022.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 and that an independent examination is needed.
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act;
- To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- To state whether particular matters have come to my attention.
## **Basis of independent examiners report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiners statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect the requirements:
- a. To keep accounting records in accordance with section 130 of the 2011 Act; and
- b. To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
2. To which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached.
Geraldine Pass AAT