Trustees. Annual Report for the period PeEiod start date Penod end date Frcrtn To Section A Reference and administration details Charity name Wokingham U3A Other names charity is known by". Registered charity number (if any) | 1049995 Charitys principal address I clo J D Waddington, Hon Treasurer 116 Vvaterloo Road Iwokingham. Berkshire Postcode RG40 2JH Names of the charity trustees who manage the charity Trustee name OffFCÈ {rfany) Dates acted If not tor whole year Name of person IDI bodyl entitled to appoint trust•¢ Irfan Pam Hares Chasr Julièt H2nlling John Waddington Chris Melhuish Vice Chair C04)pted 7 June 2022 Treasurer Gtoups CooTdinalor Secretary Website CooTdinatDr PauliAÈ William5 Resigned 17 Novomber 2022 Retirèd 8 March 2022 Neil Goodhand Glll Gardner Flrtznce and Systems Coordinator Glynis Leeson Dènise Allen News EdÈt Ediior Events ChaÈY 10 Davld Spinks New Members Secretary Webslte Cooidinator ReSrt•d 7 April 2022 Jim callaghan Mike Luff EleGtsd 8 MaTch 2022 12 Speakers Secretary Assistsnt Treasurer Elacted 8 March 2022 Juliet Hvrwitt Co-OPted 5 July 2022
Section B Structure, governance and mana ement Description of the charity's trusts Type of governing document ' Constitution adopted 1995: arnended 2005, 2009, 2013, 2018 & 2021 How the charty is constiluted |Trust Trustee selection methrxls I Trustees elected annually by ballot at the Annual General Meeting hdditlonal governance issues (Opttonal infomiation) You may choose to indude additional information. where relevant, about: Tho Charity is a member of the Thlrd Age TTUSt which is an associatlon of u3as within the Unlted K*ngdom. Third Age TfU5t provide5 ad(litional InforntIOn & educational facilities, togèther wtth advite I services on a W4de range of matters relatin9 to the managemertt and operation of individual member y3as. policies and procedures adopted for the induction and Iraining of tru5tees', thè Charity s organisational structure and any vder nehmork with which the charity The Third Age Trust provides comprèhensive Committee advice, including spctions on TTUSteeship & Charity re5ponsibilib.es whlch is made available to èxisting I nèw Trusteeslcommittee membeTS. The Trusl alsD provides training events. The Charity is a member of the South East R69son otthe Third Age Trust. • relationship with an}, related parties- trustees, consideration of major risks and the system and prdureS to manage Wrthin the South East Regson. the Charity 1$ a mernber of the ThamÈ$ Valley Network which is an association ot ÉJ3as which are located along the Thames Valley from Maidenhea¥J to Newt)ury. to Oxford. This provides a valuable facility for Wokingham u32 to network with neighbouring u3as and also enabl¢$ joiftt activilies to be undertaken with these neighbouring u3as. In accordance with applicable regulations, this Wokingham u3a Trust•è$ Annual ReprKt 2022 covers the foflowiftg aieas: struciure: Govemanc• and ManagemenL Objectives and Activities. A¢hlev8m•nts. Fthur• Plans. Financial Revlew. Structure Gov•mance and Man ement Wokingham u3a is governed under it5 constition, last amended in 2021. In addition to committee members who are elKted annually at the Annual General Meeting, the Commlttee may COthOPt add¢tional commlttèe members and appoint committee members With 5pec5al expertise dlsring the ar. Committee members may Serve for up to nine yoars. The Chair may serve for a maximum ot three years.
Thanks are due from the committee and membership to comm¥ttee members Pauline Williams wha stood down as Sècretary in November 2022 after two yeaffs s•rvice, Neil Goodhand who retired as webmaster at the 2022 AGM after seveq years. serylce and David Spinks who stood down as New Members Secretsry. Two new Irustees *re ected at the 2022 AGM, Mikè Luff and Jim Callaghan. to serve as Speakers Secr8tary and Vleb Coordinator respectively. Cluring the year. the trustees were pleased to Co-opt Juliet Hanfling and Juligt Hurwttt as Vice Chair and Assistant Trèasurer r•spedively and to welcome them to Wokingham u3a Committee. Or anisation= ManagEment of the Wokingham u3a FS vested in it5 Comm4ttee, whose duty tt is to carry out its general pollcy and to provsde for the adrninistration, managemerrt and control of the affairs and property of the u33. All matters not provided for & not requlring amendment In the constitLEtion, ftlating to the u3a, are to be dealt with by tite Committee. The principal governance mechanism (rf the Chartty is the mtsTrthly CoFnm•ttee meeting of all the Trustees. Interest Grovps are led by Group Convenors, appointed by their Group member5. whose role T5 to fa¢41itate the group activsty and encourage parti¢iPdtion by the group members. Trnstee Inductton: The Commlttep provldes acces5 to approprlatè docum¢nts and trainlng as reouired, to update new and existing Trustees, knowlodge and awareness on current developments ineluding briefings on: thèir legal obligations und9r Charity and Company Law. the operatÉonal framework of Wokingham u3a includFng its Constitullon. the budget & current financial posityon of Wokingham u38. rture ptans and objECtlves. Risk Mana emenL- l During the year. the trustee5 idèntified and monitorèd polential risks to Kts l actLVitie5 & considered l implemèntpd measures to mstTrgate these risks. '" These included financial risks should Membership fall and the risk$ thal groups may not be able to meetfor a long period of lime. Re5trhrtions to Wu3a activities arising from tlie Covid pandemic wero only eased in mid 2022. since whèn the trustees notèd a Successful, gradual rethm to usual: mainly face- to4ace acti¥itsos. Only a small number of groups closed during the year and several new groups commen¢ed. '. During 2022 there was a resurgence in the nutnbgr of new membeT5, Wlth a cord number of 320 joinin9 our v3a. To encouragè membership growth and retention. Fn Octobtr 2022 Wu3a held a very su¢e•ssknl Open Oay, which attracted 85 new members. erations Morrthly trustee meetings were held through th• year to manage the u3a affairs. takin9 advice where required fr¢wn the Third Age Tryst. Reyular commut7ications were maintarned with members, PFfmarily by email. including our u3a's well produced bimonthty email new51etter.
Section C Objectives and activities i The obiedives and principal activitiès of the Wokingham u34 are: The advqncement of education and. in particular, the education of older people aSKI thDse who a retired from full time work by all means. including associated aclivÈties conducive to learning and personal developmènt. Summary of the objects of the hority Set out in its governing document The ¢ommittee GontiTrues to take account of these objèciivès in sts manaymènt and stewaTdshlp ol Woklngham u38's affalrs and finances. Summary of the main a¢ti¥ities undertaken for the public benefit in relation to these objects: What Education l Training Medical l Heallh I Sickness Disabtlity Arts I cultuwe Sport I recreation Envlronment I Conservation l Heritage Economic I Community devekopffient Summary ofthe main activities undertaken for the public benefit in relation to these objects {inelude within This section the slatutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefiti Vlho Indivlduals no longer in Full Time Employm¢nt People with di5abilttFes Minority Groups General publlc Provides advocacy l advice l infomiation Sponsors or undertakes rearch Acts as umbrella or resou# body The trnstees confimi thèy have had regard to the guidance issuod by the Charity Con1$$10n on public bonefiL You may choosè to include further statements, where relevant, about: The trustees of Wokingham U3A gratefully acknowledge th• efforts of th• many members and group convenors who volunteer freety of their time to contTibute lo thè operation end devolopment of the Charity and its Interest groLEWts- policy on grantmaking", policy programme related investment., contribulion made by volunteers.
"ection D Achievements and performance Summary of the main ochievements ofthe charity during the year | Wokingham u3a. established 30 yeats ago. is one ol the larg?sl u3a organisètions fbalionally. Following a small fall in Mernbershsp numbers during thè Covid years, Membership recovered to 2.250 at Mafch 2022. The trustees are delighted that membership at 31 December 2022 now stands at an encouiaging 2,325. Activity groups number close to 200. Activitsès covered by groups include ! education. arts & culturp. research, sPOrtJFÈcreatk>n, enviTonmentsl study and support for stngle rnembers. The trustees would like to thank our excellent group convenors for therr contribution to thè su¢eèss of our u38. i Representatives attended Third Age Trust and Thames Valley Network I mainly digital meetings through thÈ year. Membership subsuiptions were maintained at £8pp for 2022 and will be held at the same amourlt lor the Coming year 2023. We are proud to say that this is exactly the same as our subSCTiption was in July 19921 Payment of subscription by bank transfer ¢ontinuEs to be offered and was tsken ijp by 70% of members. We are fortunate to have the invaluable sèNle•s of a group of members who form a knowdgeable and ettedtve IT partèl. provide a Glosed WL¢3a Facebook group and provtde many mèmbors with advice and remote a551Stance in the use ot IT & Zoom land related) facilities Monthly speaker meetings continued aTrd have returned successfully to the regular monthly fa¢e to face me•tings at St Patsls Roorns. Events had ljeen curtailèd during the pandomic. Our Èvènts team has commenced a programme of artivltles for our members, which is much appreciated. Tho Chaflty's membership afKI flnancial information was held from 2017 to i Ihe end of 2021 on the Beacon computeT System, managed by the Third Age TrusL WlghaM u3a tnE5tee$, having reviewed aVaIlble Options, ecided to move to the Simple Membership system. This 15 a dedicated u3a management system. providlng already the et)hanced fèatures which were to have been included in the cancelled Beacon upgrade prtsjoct, notably financial accovnts. including groups finance5 to Charity Commission Standards and automated renewal subscription pwocesslng. Future Plans The new computer system has proved to meet our requiremtnts and expectations. Work is currently In progress to provid8 onlinè new mèmber appl¢cation facilrty and lo intègrate Wu3a website within the system, providing grèatsr efficlency and Ilexhbiliiy. with an assDciated c05t saving. As noted above. Wu3a held a very successful on Day on Oclober 2022. l This was attended by over 600 people. including e5 members who joined on the day and a large number Of existing members. Thanks are due to all who contribijted to this excellent everlt, includsng many of our group conversors. tt Is hoped to repeat this event In comin9 years.
Section E Financial review Orief statement of the charity's policy on reserves The Charity's policy is to IRve Sufficient reserves in order to: 11 Meet unexpecled othlays requived for the opeTation of thè Charity in accotdane8 w4th its charitable objective5 2> Hold a prudent an)ount of cash rÈsoThes to providè for working capital requirements 31 Replace obsolete equipment 41 Fund the development of Groups wTrthSn the Charity Sl Fund approved activsties carrled out by a GroLkP that arn available to all membÈts of the Charity Ootails of any fttnds niaterially in deficit None Further financial Teview details (Optional infomiation) You may choosè to include additional inforrThatEOn. where r8tevant 8t>01. Membership sub5CriPtion$ represent our main sourcg of funds. 2022 mwnbership renewal rate was at a very hlgh rate, in the reglon of 90°h. in line with OUT best expectations and new members in 2022 were at | rècoFd high. the charity's pfinupal sources of luftds {induding any fts'n(Jraisingl; SulJ5CriPtion foos to the National body, the Third Agè Trust represent our I how 8xpenditure has major cost item.. in 2022 they increased to £4 for each of our members, supported the key objective5 of , whith was allowed fw in our 2022 budget. the charily", Communicatioti costs In th8 ytar were again al a low eontact is mainly by email. investtnent policy and objectiv&s including any ethical A material financial surplus resulied for 2022: providing future financial investment wlicy adopted. security for the charily. Funds are held vlith secure banks. Ttte trustees decided that with total resèrvès standing at around 12 nionths expenditufe. 2023 subscriptions will be maintained at the current £8pp. The financlal situation was monltored constantly & raports provided regularly to the trustees. Section F Other optional information Section G Declaration The trustees dèclare that they bave approved the trustees. report above. Signed on behalf of the charity's trustegs Full name, Signature, Position Pam Hares, Chair Juliet Hanfling. Vice Chair ,Pffares Jylanffittg Full name, Signature, P051tion John Waddington. Treasurer Y.&tngtOrt Date: 8 February 2023
WOKINGHAM u3a Notes to the accounts for the year ending 31 December 2022 ort on Accounts Note 1 2022 Recei New Member nuFnbers rettsrned to very high levels during the year and renewal rates were again excellent, so membership income in the year remained stron& lewsletters were issued by emaÉl at minirrral cost. resulting in low communication cost5. Consequently, 2022 produced a surplus of £6.05212021 surplus £5,688). e cotnmittee consiflers ovr financial p05Éion rematns secure and that we hold adequate osh reserves to meet current and anticipated fulure requirements. The situation will continue to be losely monitored. Note 2 Re$erve5. The committee tQf15iders that Wokingham u3a should maintain resèrve funds in accordance with £haritycommi55ion guideliTres and advi reIVed from the Third Age Trust The committee keeps our re5er¥e5 policy under regular review. ote 3 Membershi Subxri tit)nS okingham u3a 2023 receipt5 and payments budget proiertions have approved by the commTrttee gnd reflect £8pa membership gJbscriptioD. held at this figure since 2017 & conttnuing for the 2023- 24 tenewals year. Note 4 Grou Cash held by groups and Group5, bank baFances held in WokinghaFft u3a Groups 8ank 8c¢ount5 are included in the annual accounts. Lash held by groups is witb.in the control of convenorg. who make half yearly returns to the committee Stating their Group/s' receipts and payments, together with openifig & closing cash & bank balaftces. These ieturns are monite by the tommittee, together with Group Outings i eturns. 15ee next page
Notes to the Accounts b?lote I Subscri tlo 2023-24 subsEriptions are held at the CUTrent rate of £8pa. Membership of Wokin8ham u3a lat Februar 20231 is around 2,350 members (Febwary 2022 2,2501. hk)tp 2 Meetin sts Receipts £1.591.. Payments £2.1140.. Net cost£449. aker Meetin u Iu5 £452 12021 sU15£fI)s} other meetin s costs IAGM, Group convenor5, New Members. etil £49612021 £2931 enDa cost £405 Note 3 fixed E ui ment Value of fixed assets held by Wokingham u3a has been thIF¥ tharged against the u3a'5 funds. Wokingham u3a maintains record5 of the equipment held. Io(2tion & person/s respon55ble. schedule 15 att3ched to these accounts. Note 4 Third e Trust costs ThirdA e frust membershi Subscriptions increased 14% in April 2022, to £4 pÈr mernber of èach u3a nationally. The Trust proposed further increases at Èts 2022 AGM. but the resolution was niTrt opproved. This cost is funded from Wokingham u3a membership subscription income. ThirdA e Matters m. ozine The post & packaging rate increased to £3.35 in April 2022 and will Increase again in April 2023 to £3.60. Wokingham u3a members wishing to receive the magazine pay this cost indivtdually_ Itrx of Wu3a hou5ehold5 currently Subscribe. Note 5 Bank accounts. Wokingham U3A continue to use Natwest for banking arrangeffletFtS, CLEfTently free of bank chatges. lollowing NatWe5t's bu5tness terms for charity accounts. Two accounts weie opened 2019 with Charities Atd Foundation ICAFI. deared throu8h HSBC. to facilitate online banking receipts from members & groups. CAF provtde online statement atcess & payments wilh a dual mandate facility. Account charges increased to £8pm in January 2021, but were redu£ed to£5pm during 2022. There were irtcreases to Interest rates nationally during 2022 and C4F Bank resumed interest payrnentS On turrent account balantrs. This rate is currently 0.2%pa. Wokingham u3a committee keeps under review whether to use a dep05it 5avsngs account, depending on interest rates offered and withdrawal notice temik
Independent examinerfs report to the trustees of Wokingham U3A l Teportto the trustees on my exam•Thion crf the accounts of WOKINGHAM UNIVERSITY OF THE THIRD AGE, rè8iStered drity IOW3995. (theTrustl forthe year ended 31 Detember 2012. Respon5ibllitie$ and basis of report As the charity trustees of the Trust Y are responsible for the preparation of the accounts in te0rdan with the requirements of the Charities Art 2011 ltthe Act'l. I report in respert of my examrnation of the TnJsVs accDunts rarried out under sertson 145 of the 2011 Act and in (arrying out my examination I have followed all the applitable Dirertion5 given by the Charity Commission under sertion 145151(bl of the A41 Independent examlnerfs ststement I have completed my examination. I confirm that no matefial matters have come to my 3ttention in (onnection with the examination giving me cause to belie¥e that itt any material respect". L acEounting records were not kept in respect of the Trust as required by section 130 of the Act: z the eccounts do not accord wtth those record& I have no concerns and have come a(ross no other matters in cortrnection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 5igned-. Date Name: *.?L'r"/ Relevant professional quaEiftcation or mtmbership of professional bodie51rf any): Address=