Trustees’ Annual Report for the period
From 1 April 2021
To 31 March 2022
Charity name: Bawburgh Village Hall Charity registration number: 1039903
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A village hall for the use of the inhabitants of the Parish of Bawburgh without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The hall is used by local groups including Bawburgh Bridge Club, Bawburgh Youth Club, Mother and Toddler Group. Events run for the benefit of residents include, Monthly coffee mornings, social evenings and whist drives, two quiz nights with donations made to nominated charities, firework and bonfire night, village Fete and duck race. Venue for weddings, birthday, and anniversary celebrations |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The national lockdowns resulted in a suspension of all activities. With the easing of restrictions, we were able once again to offer the community a place to gather and socialise at the coffee mornings and social evenings. Bonfire night 2021 proved extremely popular and the committee were forced to turn people away from the door. The large numbers were not expected, but due to social media vast numbers from outside the locale arrived. As it was an un-ticketed event some villagers were unable to enter the hall. The committee have noted this and subsequent events may be ticketed to prevent a similar occurrence. 2022 will see the return of the fete and duck race in July following a 2-year absence. Further plans include several craft fairs, in aid of local charities and Fiends of Bawburgh Church. |
|---|---|---|
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We made a surplus this year of £. This was mainly due to the very decreased expenditure together with the grants received during periods of lockdown as very few events were held. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity retains reserves to meet expected major expenses in the upkeep of the village hall. |
| Amount of reserves held | Para 1.22 | £ |
| Reasons for holding zero reserves |
Para 1.22 | - |
| Details of fund materially in deficit |
Para 1.24 | - |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | - |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | Trust | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Village Hall Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Members are appointed by community groups and remaining vacancies elected by local community at annual general meeting |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Bawburgh Village Hall |
|---|---|
| Other name the charity uses | - |
| Registered charity number | 1049903 |
| Charity’s principal address | Stocks Hill Bawburgh Norwich NR9 3LL |
Names of the charity trustees who manage the charity
0 1 2 3 4 5 6 7 8 9 0 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| MrStephen Brolly | Chair | |||
| Mrs Susan Williams | Treasurer | |||
| MrsAveryl Richards | Secretary | Bawburgh News | ||
| Mr David Goodman | AssistantTreasurer | Bawburgh ParishCouncil | ||
| MrsKathyWatchorn | Bookings Secretary | |||
| MrsHelen Liddle | ParochialChurchCouncil | |||
| MrsRachelScott | ||||
| MrsKate Smallwood | ||||
| MrColinClark | YouthClub | |||
| Ms Jo Carlick | Baby andToddlerGroup | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year |
|
|---|---|---|
| Bawburgh Parish Council | ||
Funds held as custodian trustees on behalf of others Description of the assets held None in this capacity Name and objects of the charity - on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for - safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
| Signed on behalf of the cha | rity’s trustees | |
|---|---|---|
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
| SteveBrolly | AverylCatherineRichards | |
| Chair | Secretary | |
| 26 January 2023 | 26 January 2023 |
| 2021 | 2022 | |||||
|---|---|---|---|---|---|---|
| Income | E | |||||
| Bar Sales | 154 | 6126 | ||||
| Less Costs |
Purchases | -76 | -2643 | |||
| Gas/Sundries | —432 | 178 | ||||
| Wages | -707 | -1212 | ||||
| Bar Profit |
-1061 | 2449 | ||||
| Hire of Hall incl |
50/50 | Club | 1794 | 10313 | ||
| Coffee Mornings |
167 | 1113 | ||||
| Whist Drives |
78 | |||||
| Bonfire Night |
1582 | |||||
| Quiz Nights |
2 | |||||
| Interest /Commission |
29 | 27 | ||||
| Covid Grants |
19907 | 8179 | ||||
| Furlough Payments |
4814 | 1927 | ||||
| Other Receipts |
and | Donations | 511 | |||
| Total | 25650 | 26181 | ||||
| Expenditure | ||||||
| Building Maintenance |
1821 | 1964 | ||||
| Grounds Maintenance |
2501 | 2206 | ||||
| Electricity/Oil | 1900 | 2122 | ||||
| Rates/Water | 789 | |||||
| Insurance | 1757 | 1808 | ||||
| Caretaker | 5441 | 5231 | ||||
| Cleaning | 263 | 81 | ||||
| Fire Extinguishers |
391 | 72 | ||||
| Kitchen Equipment |
701 | 735 | ||||
| Hall Equipment |
9 | 3287 | ||||
| Alarm Service |
701 | 1140 | ||||
| Christmas/Easter | Celebration | Costs | 32 | 247 | ||
| Licences, Affiliations |
etc | 913 | 227 | |||
| First Aid Kit |
44 | |||||
| Professional | Fees | 165 | 1122 | |||
| Administration | 1346 | 2001 | ||||
| Booking Officer |
750 | 1000 | ||||
| Bank Charges/Card |
Machine | 289 | ||||
| Donations | 58 | 1065 | ||||
| 19538 | 24785 | |||||
| Surplus/-Deficit | 6112 | 1396 |
| BAW | BURGH VILLAGE HAL Charity No. 1049903 |
L | |||
|---|---|---|---|---|---|
| Balance Sheet |
at 31st | March | |||
| 2021 | 2022 | ||||
| Accumulated | Fund | ||||
| Balance Brought Forward |
45516 | 51628 | |||
| Surplus/-Deficit | 6112 | 1396 | |||
| Balance Carried |
Forward | 51628 | 53024 | ||
| Represented | By:- | ||||
| Debtors Electricity/Water |
345 | ||||
| Stock Bar |
1060 | 839 | |||
| Oil | 405 | 405 | |||
| Bar Float |
200 | ||||
| Bank Current |
Account | 8788 | 8596 | ||
| Bank Deposit |
Account | 41375 | 44189 | ||
| 51628 | 54574 | ||||
| Less Creditors |
|||||
| Hire Charges |
Received | in Advance | -1550 | ||
| Creditors Bills |
Outstanding | ||||
| 51628 | 53024 |