Trustees’ Annual Report for the period
From 1 April 2021
To 31 March 2022
Charity name: Bawburgh Village Hall Charity registration number: 1039903
Objectives and Activities
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A village hall for the use of the inhabitants of
the Parish of Bawburgh without distinction of
political, religious or other opinions, including
use for meetings, lectures and classes, and for
other forms of recreation and leisure-time
occupation, with the object of improving the
conditions of life for the inhabitants|
|Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and
1.19|The hall is used by local groups including
Bawburgh Bridge Club, Bawburgh Youth Club,
Mother and Toddler Group.
Events run for the benefit of residents include,
Monthly coffee mornings, social evenings and
whist drives, two quiz nights with donations
made to nominated charities, firework and
bonfire night, village Fete and duck race.
Venue for weddings, birthday, and anniversary
celebrations|
|Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|We confirm the trustees have had regard to the
Charity Commission’s guidance on public
benefit|
Additional information (optional) You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other|||
Achievements and Performance
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|The national lockdowns resulted in a
suspension of all activities.
With the easing of restrictions, we were able
once again to offer the community a place to
gather and socialise at the coffee mornings and
social evenings.
Bonfire night 2021 proved extremely popular
and the committee were forced to turn people
away from the door. The large numbers were
not expected, but due to social media vast
numbers from outside the locale arrived. As it
was an un-ticketed event some villagers were
unable to enter the hall. The committee have
noted this and subsequent events may be
ticketed to prevent a similar occurrence.
2022 will see the return of the fete and duck
race in July following a 2-year absence.
Further plans include several craft fairs, in aid
of local charities and Fiends of Bawburgh
Church.|
|---|---|---|
|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|Additional information (optional)
You may choose to include further statements where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## Financial Review
|Review of the charity’s financial
position at the end of the
period|Para 1.21|We made a surplus this year of £. This was
mainly due to the very decreased expenditure
together with the grants received during periods
of lockdown as very few events were held.|
|---|---|---|
|Statement explaining the policy
for holding reserves stating
why they are held|Para 1.22|The charity retains reserves to meet expected
major expenses in the upkeep of the village
hall.|
|Amount of reserves held|Para 1.22|£|
|Reasons for holding zero
reserves|Para 1.22|-|
|Details of fund materially in
deficit|Para 1.24|-|
|Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|-|
Additional information (optional) You may choose to include further statements where relevant about:
|The charity’s principal sources
of funds (including any
fundraising)|Para 1.47||
|---|---|---|
|Investment policy and
objectives including any social
investment policy adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
Structure, Governance and Management
|Description of charity’s trusts:||Trust|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Village Hall Trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Members are appointed by community groups
and remaining vacancies elected by local
community at annual general meeting|
Additional information (optional) You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
Reference and Administrative details
|Charity name|Bawburgh Village Hall|
|---|---|
|Other name the charity uses|-|
|Registered charity number|1049903|
|Charity’s principal address|Stocks Hill
Bawburgh
Norwich
NR9 3LL|
|||
## Names of the charity trustees who manage the charity
|
0
1
2
3
4
5
6
7
8
9
0|Trustee name|Office (if any)|Dates acted if not
for whole year|Name of person (or body)
entitled to appoint trustee (if
any)|
|---|---|---|---|---|
||MrStephen Brolly|Chair|||
||Mrs Susan Williams|Treasurer|||
||MrsAveryl Richards|Secretary||Bawburgh News|
||Mr David Goodman|AssistantTreasurer||Bawburgh ParishCouncil|
||MrsKathyWatchorn|Bookings Secretary|||
||MrsHelen Liddle|||ParochialChurchCouncil|
||MrsRachelScott||||
||MrsKate Smallwood||||
||MrColinClark|||YouthClub|
||Ms Jo Carlick|||Baby andToddlerGroup|
||||||
||||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
|Trustee name|Dates acted if not for whole
year||
|---|---|---|
|Bawburgh Parish Council|||
||||
||||
||||
||||
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Funds held as custodian trustees on behalf of others Description of the assets held None in this capacity Name and objects of the charity - on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for - safe custody and segregation of such assets from the charity’s own assets
Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
|Signed on behalf of the cha|rity’s trustees||
|---|---|---|
|Signature(s)
Full name(s)
Position (eg Secretary, Chair,
etc)
Date|||
||||
||SteveBrolly|AverylCatherineRichards|
||||
||Chair|Secretary|
||||
||26 January 2023|26 January 2023|
##
##
||||||2021|2022|
|---|---|---|---|---|---|---|
|Income||||||E|
|Bar Sales|||||154|6126|
|Less
Costs||Purchases|||-76|-2643|
|||Gas/Sundries|||—432|178|
|||Wages|||-707|-1212|
|Bar
Profit|||||-1061|2449|
|Hire
of Hall incl||50/50|Club||1794|10313|
|Coffee
Mornings|||||167|1113|
|Whist
Drives||||||78|
|Bonfire
Night||||||1582|
|Quiz
Nights||||||2|
|Interest
/Commission|||||29|27|
|Covid
Grants|||||19907|8179|
|Furlough
Payments|||||4814|1927|
|Other
Receipts||and|Donations|||511|
|Total|||||25650|26181|
|Expenditure|||||||
|Building
Maintenance|||||1821|1964|
|Grounds
Maintenance|||||2501|2206|
|Electricity/Oil|||||1900|2122|
|Rates/Water|||||789||
|Insurance|||||1757|1808|
|Caretaker|||||5441|5231|
|Cleaning|||||263|81|
|Fire
Extinguishers|||||391|72|
|Kitchen
Equipment|||||701|735|
|Hall
Equipment|||||9|3287|
|Alarm
Service|||||701|1140|
|Christmas/Easter||Celebration||Costs|32|247|
|Licences,
Affiliations|||etc||913|227|
|First
Aid
Kit||||||44|
|Professional|Fees||||165|1122|
|Administration|||||1346|2001|
|Booking
Officer|||||750|1000|
|Bank
Charges/Card|||Machine|||289|
|Donations|||||58|1065|
||||||19538|24785|
|Surplus/-Deficit|||||6112|1396|
##
||||BAW|BURGH
VILLAGE
HAL
Charity
No.
1049903|L|
|---|---|---|---|---|---|
|Balance
Sheet||at 31st|March|||
|||||2021|2022|
|Accumulated||Fund||||
|Balance
Brought
Forward||||45516|51628|
|Surplus/-Deficit||||6112|1396|
|Balance
Carried||Forward||51628|53024|
|Represented|By:-|||||
|Debtors
Electricity/Water|||||345|
|Stock
Bar||||1060|839|
|Oil||||405|405|
|Bar
Float|||||200|
|Bank
Current|Account|||8788|8596|
|Bank
Deposit|Account|||41375|44189|
|||||51628|54574|
|Less
Creditors||||||
|Hire
Charges|Received||in Advance||-1550|
|Creditors
Bills||Outstanding||||
|||||51628|53024|