Minutes
Bourne End Village Hall Annual General Meeting
Friday 18[th] October 7:30pm (location: Village Hall)
Present: Charlie Mc Murdie, Karen Evans, David Manson, Jacky Chapman, Dave Chapman, Veronica, Julie Clarke, Ian Robertson, Jenny Barker, Ian Creasy, Maggie , Vivien, Sarah and Mark Lovejoy, Mark Tillotson, Lizzie Robinson.
Charlie approved the minutes from last time and Karen seconded.
Chairman’s report- Mark Tillotson
The hall belongs to the diocese of St Albans. Projects completed this year- Infra- red heating system. This will replace the gas heating system when it finally stops working.
We have installed a new Smart lock to improve security and comply with insurance.
We are in the process of renewing the lease with the Diocese. Once this is in place, we can apply for grants e.g. energy saving grant. We need a long lease in order to get approved for grants.
Mark thanked the committee, Ashley for his work with admin and bookings and Christine for her hard work with the day-to-day cleaning and running of the hall.
Treasurer report – Jane Manson
As we are now turning over more than £25,00 we must have our accounts approved by the charity commission.
We have needed to improve things such as the lighting and switches.
We have become COSCH compliant.
Income was just over £30,000 – a little less than last year due to hall closures for work.
We spent money on upgrades due to a surplus of funds for several successful years.
Ian C asked about odd deposit amounts.
Charlie asked about electricity spiking. This was due to people bringing in fan heaters in which won’t happen moving forward.
Lizzie asked how much the lease will cost- Jane answered around £1000 which will be split between the church and the village hall. Martell has been selected as a surveyor.
Accounts were approved- Charlie approved and Lizzie seconded.
Re-election
Ian Creasy – Jane and David nominated and seconded Karen Evens- Dave and Jane Jane Manson – Charlie and Vivien Charlie – Dave and Ian C Mark- Karen and Ian
Any Other Business - None.
The meeting was closed.
Bourne End Vlllage Hall Accounts Year-ended 31 August 2024 Accounts sumrn4ry for the year 2024 2023 As restated INCOME Bookings Grant Interest 29,531.25 31,038.25 400.00 61.44 68.36 29,599.61 31,499.69 EXPENDITURE Cleaning/Caretaker Adminlstrator Accountant Mlsc Gas Electricity Water Insurance Wifi Garden Maintenance Major project5 Rubbish Bank charges Rent to Church 2,310.99 2,932.50 420.00 2,145.86 979.41 3,392.41 340.14 2,073.70 607.44 2,670.00 2,985.00 420.00 2,486.31 1,058.32 945.83 208.11 1,802.24 566.44 990.00 1,421.52 178.70 24,264.96 955.12 60.00 869.98 60.00 263.03 140,661.231 116,746.781 111,061.621 14,752.91 Bank Reconciliatlon Opening Balance CAF Bank Outstanding deposits B/Fwd Funds as at I September 2023 43,448.26 26,382.79 43.448,26 26,382.79 Deposits Received Deposits Refunded 17,578.571 16,148.831 7,151.13 3,836.27 {Decreasel/lncrease in funds 111,061.621 14,752.91 Closing 8alance CAF Bank Outstandlng Deposits Link 32,814.08 43,448.26 12,740.1)JI 12,312.561 * See annex Treasu Jane Manson Chairm Mark Tlllotson We have examlned the accountlng records, together with information and explanations give to us, and to the best of our knowledge the above Profit and loss account and Bank Reconcillation for the year ended 31 August 2024 are corrert. il.liol?LLLt Ward Willlams
Miscellaneous items General PRS Gas safety certificates Fire inspection safety/lights check/Extinguishers Membership Fee Herts CDA Hallmaster Subscription Cleaning products TV License CO Alarms Fire inspection - safety/lights check Water jugs/cupboard locks/Chair covers/Boxesltable Ring camera 304.12 180.00 426.00 36.00 265.00 284.20 169.50 63.32 0.00 382.73 34.99 2,145.86 Vouched and agreed
CHARITY COMMISSIO FOR ENGLAND AND WALE Independent examiner's report on the accounts ••• Section A Independent Examiner's Report Report to the trusteesl members of Bourne End Village Hall On accounts for the year ended 31 August 2024 Charity no (if any) 1049597 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trusv) for the year ended 31 August 2024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Signed: Date: 1910612025 Name: Mr Frank Harling of Harling Kirk Accountants Limited Relevant professional qualification(s) or body (if any): Association of Chartered Certified Accountants (ACCA) Address: 18 Manor Courtyard, First Floor Hughenden Avenue, High Wycombe HP13 5RE IER October 2018
Bourne End Vlllage Hall Accounts YeaTrended 31 Au8USt 2024 Accounts summary for the year 2024 2023 As restated INCOME Booklngs Grant Interest 29,531.25 31,038.25 400.00 61.44 68.36 29,599.61 31,499.69 EXPENDffURE Cleanlng/Caretaker Admlnlstrator Accountant Misc Gas Electrlclty Water Insurance Wlfi Garden Malntenance Major projerts Rubblsh Bank charges Rent to Church 2,310.99 2,932.50 420.00 2,145.86 979.41 3,392.41 340.14 2,073.70 607.44 2,670.00 2,985.00 420.00 2.486.31 1,058.32 945.83 208.11 1,802.24 566.44 990.00 1,421.52 178.70 24,26&96 955.12 60.00 869.98 60.00 263.03 {40,661.231 116,746.781 (11,061.621 14,752.91 Bank Reconclllatlon Opening Balance CAF Bank Outstandlng deposlts B/Fwd Funds as at I September 2023 43,448.26 26,382.79 43,448.26 26,382.79 Deposlts Recelved Deposits Refunded {7,578.571 16,148.83) 7,151.13 3,836.27 (Decrease)nncrease In funds 111,061.621 14,752.91 aosin8 Balance CAF Bank Outstandlng Deposits Link 32,814.08 43,448.26 {2,740.001 12.312.561 * See annex Treasu Jane Mallson Chalrm Mark fillotson We have examined the accountlng records, together wlth Informatlon and explanatlons given to us, and to the best of our knowledge the above Proflt and loss account and Bank Reconcillation for the year ended 31 Au8USt 2024 are correct. Date:....ki.I iol,tGL4 Ward Wllllams
Miscellaneous items General PRS Gas safety certlflcates Fire Inspection - safety/lTghts checVExtlngulsher5 Membership Fee Herts CDA Hallmaster Subscrlption Cleaning products TV License CO Alarms Flre Snspectlon - safety/llghts check Water jugslcupboard Socks/Chair covers/Boxes/table Rlng camera 304.12 180.00 426.00 36.00 265.00 284.20 169.50 63.32 0.00 382.73 34.99 2,145.86 Vouched and agreed