## **Minutes** 

## **Bourne End Village Hall Annual General Meeting** 

## **Friday 18[th] October 7:30pm (location: Village Hall)** 

Present: Charlie Mc Murdie, Karen Evans, David Manson, Jacky Chapman, Dave Chapman, Veronica, Julie Clarke, Ian Robertson, Jenny Barker, Ian Creasy, Maggie , Vivien, Sarah and Mark Lovejoy, Mark Tillotson, Lizzie Robinson. 

Charlie approved the minutes from last time and Karen seconded. 

## **Chairman’s report- Mark Tillotson** 

The hall belongs to the diocese of St Albans. Projects completed this year- Infra- red heating system. This will replace the gas heating system when it finally stops working. 

We have installed a new Smart lock to improve security and comply with insurance. 

We are in the process of renewing the lease with the Diocese. Once this is in place, we can apply for grants e.g. energy saving grant. We need a long lease in order to get approved for grants. 

Mark thanked the committee, Ashley for his work with admin and bookings and Christine for her hard work with the day-to-day cleaning and running of the hall. 

## **Treasurer report – Jane Manson** 

As we are now turning over more than £25,00 we must have our accounts approved by the charity commission. 

We have needed to improve things such as the lighting and switches. 

We have become COSCH compliant. 

Income was just over £30,000 – a little less than last year due to hall closures for work. 

We spent money on upgrades due to a surplus of funds for several successful years. 

Ian C asked about odd deposit amounts. 

Charlie asked about electricity spiking. This was due to people bringing in fan heaters in which won’t happen moving forward. 

Lizzie asked how much the lease will cost-  Jane answered around £1000 which will be split between the church and the village hall.  Martell has been selected as a surveyor. 

Accounts were approved- Charlie approved and Lizzie seconded. 

## **Re-election** 

Ian Creasy – Jane and David nominated and seconded Karen Evens- Dave and Jane Jane Manson – Charlie and Vivien Charlie – Dave and Ian C Mark- Karen and Ian 



## **Any Other Business - None.** 

The meeting was closed. 



Bourne End Vlllage Hall Accounts
Year-ended 31 August 2024
Accounts sumrn4ry for the year
2024
2023
As restated
INCOME
Bookings
Grant
Interest
29,531.25
31,038.25
400.00
61.44
68.36
29,599.61
31,499.69
EXPENDITURE
Cleaning/Caretaker
Adminlstrator
Accountant
Mlsc
Gas
Electricity
Water
Insurance
Wifi
Garden
Maintenance
Major project5
Rubbish
Bank charges
Rent to Church
2,310.99
2,932.50
420.00
2,145.86
979.41
3,392.41
340.14
2,073.70
607.44
2,670.00
2,985.00
420.00
2,486.31
1,058.32
945.83
208.11
1,802.24
566.44
990.00
1,421.52
178.70
24,264.96
955.12
60.00
869.98
60.00
263.03
140,661.231 116,746.781
111,061.621
14,752.91
Bank Reconciliatlon
Opening Balance CAF Bank
Outstanding deposits B/Fwd
Funds as at I September 2023
43,448.26
26,382.79
43.448,26
26,382.79
Deposits Received
Deposits Refunded
17,578.571 16,148.831
7,151.13
3,836.27
{Decreasel/lncrease in funds
111,061.621
14,752.91
Closing 8alance CAF Bank
Outstandlng Deposits
Link
32,814.08
43,448.26
12,740.1)JI 12,312.561
* See annex
Treasu
Jane Manson
Chairm
Mark Tlllotson
We have examlned the accountlng records, together with information and explanations give
to us, and to the best of our knowledge the above Profit and loss account and Bank
Reconcillation for the year ended 31 August 2024 are corrert.
il.liol?LLLt
Ward Willlams

Miscellaneous items
General
PRS
Gas safety certificates
Fire inspection safety/lights check/Extinguishers
Membership Fee Herts CDA
Hallmaster Subscription
Cleaning products
TV License
CO Alarms
Fire inspection - safety/lights check
Water jugs/cupboard locks/Chair covers/Boxesltable
Ring camera
304.12
180.00
426.00
36.00
265.00
284.20
169.50
63.32
0.00
382.73
34.99
2,145.86
Vouched and agreed

CHARITY COMMISSIO
FOR ENGLAND AND WALE
Independent examiner's
report on the accounts
•••
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Bourne End Village Hall
On accounts for the
year ended
31 August 2024
Charity no
(if any)
1049597
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ('the Trusv) for the year ended 31 August 2024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ('the Act")
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Signed:
Date:
1910612025
Name:
Mr Frank Harling of Harling Kirk Accountants Limited
Relevant professional
qualification(s) or body
(if any):
Association of Chartered Certified Accountants (ACCA)
Address:
18 Manor Courtyard, First Floor
Hughenden Avenue, High Wycombe
HP13 5RE
IER
October 2018

Bourne End Vlllage Hall Accounts
YeaTrended 31 Au8USt 2024
Accounts summary for the year
2024
2023
As restated
INCOME
Booklngs
Grant
Interest
29,531.25
31,038.25
400.00
61.44
68.36
29,599.61
31,499.69
EXPENDffURE
Cleanlng/Caretaker
Admlnlstrator
Accountant
Misc
Gas
Electrlclty
Water
Insurance
Wlfi
Garden
Malntenance
Major projerts
Rubblsh
Bank charges
Rent to Church
2,310.99
2,932.50
420.00
2,145.86
979.41
3,392.41
340.14
2,073.70
607.44
2,670.00
2,985.00
420.00
2.486.31
1,058.32
945.83
208.11
1,802.24
566.44
990.00
1,421.52
178.70
24,26&96
955.12
60.00
869.98
60.00
263.03
{40,661.231 116,746.781
(11,061.621
14,752.91
Bank Reconclllatlon
Opening Balance CAF Bank
Outstandlng deposlts B/Fwd
Funds as at I September 2023
43,448.26
26,382.79
43,448.26
26,382.79
Deposlts Recelved
Deposits Refunded
{7,578.571 16,148.83)
7,151.13
3,836.27
(Decrease)nncrease In funds
111,061.621
14,752.91
aosin8 Balance CAF Bank
Outstandlng Deposits
Link
32,814.08
43,448.26
{2,740.001 12.312.561
* See annex
Treasu
Jane Mallson
Chalrm
Mark fillotson
We have examined the accountlng records, together wlth Informatlon and explanatlons given
to us, and to the best of our knowledge the above Proflt and loss account and Bank
Reconcillation for the year ended 31 Au8USt 2024 are correct.
Date:....ki.I iol,tGL4
Ward Wllllams

Miscellaneous items
General
PRS
Gas safety certlflcates
Fire Inspection - safety/lTghts checVExtlngulsher5
Membership Fee Herts CDA
Hallmaster Subscrlption
Cleaning products
TV License
CO Alarms
Flre Snspectlon - safety/llghts check
Water jugslcupboard Socks/Chair covers/Boxes/table
Rlng camera
304.12
180.00
426.00
36.00
265.00
284.20
169.50
63.32
0.00
382.73
34.99
2,145.86
Vouched and agreed