BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 CHARITY NUMBER: 1049389 COMPANY REGISTERED NUMBER: 03098593 ALLEN, WEST, AND FOSTER CHARTERED ACCOUNTANTS Travel House Buxton Road Bakewell DE45 1BZ
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 CONTENTS PAGE Truslees, annual report (incorporating the Director's Report) 1 to6 Independent Examiner's Report Statement of Financial Activities (Including income and expenditure account) Statement of Financial Position 9t010 Notes to the Financial Statements 11to22 The followlng pages do not fomi part of the flnanclal statements Detailed slatement of financial activities 23to25
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT (incorporating the Director's Report) FOR THE YEAR ENDED 31ST MARCH 2023 The Irustoss, who arè also dir$¢tors ol Bakewell and Eyam Comfflunity Transport, hereiT)after known as the Charity, lor the purposes of company law. present their report with the unaudited financial statements ol the Charity lor the year ended 31st March 2023. Reference and administrative details REGISTERED CHARITY NAME Bakewell and Eyam Community TransFK)rt COMPANY REGISTRATION NUMBER 03098593 CHARITY REGISTFiATION NUMBER 01049389 DIRECTORS AND TRUSTEES W Kitl(land P O'Brien 8 Loma5 D W Monks BEEIY P Barker L PalrRer N Loveday A Sutton D Pe8ch Resigned 23 May 2023 Resigned 29 Auoust 2022 Chair Secretary Resigned 1 August 2023 Resigned 20 September 2022 Resigned 23 May 2023 Appointed 28 March 2023 Appointed 28 Mareh 2023 Resigned 25 October 2023 Appointed 15 March 2023 Appointed 15 March 2023 R Wyse M Rae-smith PRINCIPAL AND REGISTERED OFFICE Unil 4 Long5tone 8u5iness Park Great Longstone Bakewell Derbyshl DE45 ITD INDEPENDENT EXAMINER stephen Allen. ACA Allen, Wesl and Foster Chartered Accountants Travel House 8uxton Road Bak11 DE45 1BZ
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT Ilncorporating the Director's Report) FOR THE YEAR ENDED 31ST MARCH 2023 TRUSTEES, ANNUAL REPORT The trustees are pleased to present their annual report and accounts for 2022123. CHARITY OBJECTIVES AND ACTIVITIES The charity's pritnary objects"ve, a5 Stated In the Memorandutn & Articles of Association, is 'to e5t8blish and maintain, on a non-profit making basis. a community transport scheme lor the benefit of the communities with Derbyshire,. specifically in the Derbyshire Dale5 and southern High Peak areas. Within those object5, we 8irn to offer caring. safe, fiexible 8nd efficient Ir8nSPOrt for people of all ages in its area of operation who are disadvaniaged by localion, need. personal arDJmstance or social deprNabon', to encourage and f8cililale voluntary P8rticipation in communily activities,. and to help to sustain and develop local economies and social integration. The activilies we pursue to deliver our charItale obleets are.. Bespoke, door-to-door transport optlons for people who a unable to use scheduled buses or servies. Thls could be due lo physica5 impairment, age-relaled issues or lirnetable restrictions. Acce55 to medical appointments at hospit815 8nd clinics utili5ing our volunteer diiven car scheme. Access to shopng at Alfreton, 8akewell. Belper, Buxton, Chesterfeld, Crystal Peaks and Glossop In the reporting period we went lo 23 othei destinations including garden ntre8, pvbs and cafes, 8nd look rfo buses to Bridlington in August. In tot81 w8 piovid8d 114 financially supwrted Trips and Tours, carrying just under 1,100 passengers over a distance 018,240 miles. We support tx)rnmunity group5 and organisab'ons such 85 schoo15, lunch clubs and lfjendship group8. giving their members access to the weekly social opportunity provided, or on an ad hoc basis as and when required. We continue lo provide conlr8Ct work 10 8FEoiali81 day centr85 which require accessible vehicles and an enhanced driver skill set. All these activities directly deliver against our charitable objects. Trustees are extremety grateful to 811 funders and individual donors for their support in resourcing the charity's actNities. They thank the staff and volunteer team for their hard work throughout the year. PUBLIC BENEFIT STATEMENT The trustees have had due regard to guIdae published by the Charity Commission, Induding public benefit gldanCe. and our acbvili&s illuslrale how we deliver public benefit to wmrnunits'es within Derbyshire.
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT (incorporating the Director's Report) FOR THE YEAR ENDED 31ST MARCH 2023 CRITERIA FOR MEASURING SUCCESS During the year. we measurad the distance travelled, trips made, 8nd seats occupied, 8s follows". Wheelchi115 Distqnce TravÉlled mlles No ofTrlps seats use) 2724 Contrort DAIt HÈalth DAS¢ General Groupyvanjport Non-char6able enlcTDUTS 103185 2756 3413 270 13647 147 26 7T12 351 386 3D144 2179 22665 fj38 289 165 8240 Carseheme O ¥cencÉ IN5 la52 392 173%53 7860 411fj97 3809 Whilst the number of joumeys and passengers transported are lrnportant output measures, we are highly-fo¢u$ed on the quality of Qui seNices and the outcomes lor Dur benefi¢i?ries. On8 genU8man booked onto one of our outings tc Bridlington, having not travelled out of his immediate surroundings for a number of years and just wanted to see the sea again. He could only walk a short distance so sat on a ben¢h and watched the world go by. Our driver and other passenger5 fetched him fish and ¢hips and sal with him for 8 while. The transport cost him £20.00 and he said It was the best day h& had had for 10 years. Anolher passenger told us." 'To me, this service is a life saver. I h8v8 mobility problems. This way I can meet up wlth friends. We h8ve a18ugh, 8 moan, sometimes & ¢ry. Thank you all.. STRATEGIES TO ACHIEVE OUR AIMS AND OBJECTIVES Our 5trate9ies ale largely dependent on Loc81 Authority contract income to enable us to deliver our aims and objectives at s¢ale, sup5Sem8ntÈd by othei services funded by contracts. grants and customer payments. VOLUNTEER INVOLVEMENT We have over 40 volunteers who drive buses, p8rsonal vehicle8 to medical appointments, and in Dur charity bookshop. We are extremely gratÈful to all our volunteers, without whom WE Gould not deliver the rang& of services we provide to our benefiarles. HEALTH & SAFETY The trustees have adopted a rigorous Healtt) and Safety policy and Code of Pmtice supported by Croner'Bright Safe, This policy Is reviewed regularly. EQUAL OPPORTUNITIES The trustees have adopted the following policy statement". The aim of the ¢harity is to ensurè that no job applicant or employee is discriminated against either direcdy or indire¢Uy on grounds of race. colour, creed, nation81ity, ethnic or nationa1 origin. religious belief, political opinion or affilith-on, sex, maAtal status, sexual orientation or disability. Similarly, all our 5ervi¢es are availabl8 to any potential benefioary within the area.
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE TRUSTEES. ANNUAL REPORT Ilncorporating the Director's Report) FOR THE YEAR ENDED 31ST NIARCH 2023 FINANCIAL REVIEW Following the Covi&19 pandemic and national lockdowns in 2020 and early 2021, the year to 31st March 2023 saw 8 5t8ady recovery ol services, both under Derbyshire County Council IDCCI contracts and our own charitable communily transport work. Some adult care cenlres did not return lo service levels previously offered and the eh8rily was fortunate in being able to take up variatlon of contract work with DCC to sustain our contract levels and to relain employment levels. Reduction ol expected running costs due lo variations ol work enabled the result8nl surplus which will be utilised by Irustee81o support the delivery ol charitable servi$ in the coming years. PRINCIPAL FUNDING SOURCES The charity's main income sources aro through Derbyshire County Counal contracts. We also re1ve incorne from other individual contracts, a small level of grants, ojstomer fee5, and income from our charity bookshop in Bakewell. We are particularty grateful to our grant lunders and to individuals who have made donations to the charity. We would not be able to provide our charSt8ble 8ervice5 without this valuable supporL EXPENDITURE OVERVIEW The main costs of providing our community transport services are staff, YehIe and prernises-related costs. CASH POSITION At 31 March 2023, the charity had £657,582 in cash at bank and in hand12022." £481,770). FIXED ASSETS Our fixed assets were almost entirely comprised ol tangible fixed asset5 Itn8inly vehicles, with some property and office assets). At 31 March 2023 they had 8 net b(x)k value after depreciaiion of £235.08412022". £295.5701. RESTRICTED FUNDS A restricted grant was preVi51y iec81v8d for the purchase ol a minibus. This is belng depr£¢i8led in line with our policy and £38.178 remains on the balance sheet at 3151 March 202312022.. £73.1011. SIGNIFICANT EVENTS During March 2023, an accident oceurred involving one ol our passengers. wthich sadly reSUed in a falalily. All relevant notifications have been made and, at the time ol writing, inveslpjations into this incident are still ongoing. There are no significant post-period events lo report. RISK MANAGEMENT The trustees, with advice. h8ve assessed the risks lo which the charity or its staff and volunteers muht be exposed. and have taken steps lo ensure that those risks are minimised, that systems 8re in Pla to mitigate them, and that they are kept under review Al operational level, risks are minimised by regular training and farniliarisats'on courses, sotne piovided in-house, and some bought in frorn professional trainers. More fundamental business risks are assessed as part ol the Reserve5 Poliw which the Charity has established, and whieh is reviewed annually.
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE TRUSTEES, ANNUAL REPORT Ilncorporating the Director's Report) FOR THE YEAR ENDED 31ST MARCH 2023 RESERVES POLICY AND GOING CONCERN Reserves are needed lo bridge the gap between Ihe SFending and reIVing ol income and to cover unplanned emergency repairs and othei expenditure. The Iiustees consider that the ideal minimum level ol reserves as al 31st March 2023 would be £250,00012022". £250,000), which would cover the woisl iisks as identified by Ihe trustees. On 31st March 2023 total funds stood at £1,035.115 12022". £939,990) which free reserves, being the total ol unrestricted reserves not represented by fixed assets, totalled £996,93712022". £866,8891. Trustees have adopted 8 risk-based reserves policy with an annual review of the target range for reserve5 The required level ol free reserve8 was reviewed in November 2023 wth a target range set of between £300,000 and £450,00012022'. £250.0001. Trustees have budgeted for a small loss in 2023124 and have designated £250,000 of funds lor a three year business development plan to deliver the new oh31ity strategy. Therefore. 88 Of November 2023 the tree reserves figure is £446,93712022. £616,889). PLANS FOR FUTURE PERIODS The Board and senior managers are developing an updated strategy for the coming years. This is highly likely lo b8 based on maintaining and expanding upon our existing income SoUrs. whilst considefing options to further diversify our sèrvices snd opeialions. STRUCTURE, GOVERNANCE AND MANAGEMENT The Charity is a charitable company limited by guarantee and is governed by its Mernorandum & Articles of Assouation incorporated on 5th September 1995. The Charity has a Council of Managernent who are responsible lor ils governance. One third Iby length ol service) ol trustees retire each year but are eligible lor re-elects'on. The trustees may appoint additional members lo fill vacan¢Tes or lo bring 8ddilional skills and experience lo the Council. Council Meetings are usually held monthly. DECISION-MAKING PROCESS The tiustegs delegate a18rge amount ol day-l04ay decision-making and operational detail lo the paid staff, and to the General Manager, who report regularly lo the Chairman and the Council of Management. Decisions which 8ffect fvndamental policy or carry significant financial implications will always be the responsibility ol the Council ol Management. TRUSTEE RECRUITMENT, INDUCTION AND TRAINING Trustees are elected on the basis that they have appropriale skills and knowledge and understand the responsibilities of ch81ity trustees. Between August 2022 8nd May 2023, foul tiustees iesigned and four new trustees were appointed. New trustees undergo an induction which aims to provide inlormalion about the nature and work of charity and it8 methods of operation. Trustees are encouraged to attend training courses lo support and enhance their role.
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE TRUSTEES. ANNUAL REPORT {Incorporatlng the Dlrector's Report) FOR THE YEAR ENDED 31ST MARCH 2023 SENIOR MANAGER REMUNERATION Pay awards for all staff are decided annually by trustees. SMALL COMPANIES PROVISIONS This report has been prepared in accordance wlh the provisions applicable to companies entitled to the small eonip8ny's exemption. Th8 Iiusle8s' annu81 reportwas approved on 21*l November 2023 and si9ned on ils behalf of the board by Mr P O'Brien Trustee, Chair of Finan
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2023 l port on the financral statements ol the Charity for the year ended 31sl March 2023, set out on paoes 7 to 22. Respectlve responsibilities of directors and reporting accountsnts The trustees, who are also the directors of the Charity for the purp)ses of company law, are responsible for the preparation ol the financial stslernenls The Iru518es consid8r that an audlt 15 tiot required for this year under section 144121 ol the Charities Act 2011, the 2011 Act, and that an independent examination is needed. The Charity's gross income exceeded £25,000 but did not excEed £1,000,000 and l am qualified to undertake the examination by being a qualified member ol the Instilute ol Chartered Accountants in England and Wales. Having satisfied myself that the Charity i8 not subject lo audit under company law, and is eligible for indeperident examination, it is my responsibility.. il to examine the financia1 statements under section 145 of the 2011 Act. ill to follow the procedures18id down in the general Direckn'on$ gfven by thè Charity Commisslon under sectlon 14515llbl ol Ihe 2011 Act. and iiil to state whether matters have come lo my attention Basis of independent &xamlner's report My examination was ¢8rried out in accordance vAth the general D1CtionS given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and 8 oomp8ri50n of the financi81 statements piesented wth those records. It also includes consideration of any unusual items or disclosures in the rinaneial statements and seeking explanations from you as trustees concerning any such matters. The w0dre$ undertaken do not provide 811 the evidence that would be required in an audit and consequently no opinion Is gwen as lo whether the financial statements present a 'true and lair wew,, and the report is limited to those malters set out in the statement below. Independent examlnerfs statement In oonneclion wth my examination, no material matters have come to my attention lal which give me ie8sonable cause to believe that in, any material respect, Ill the accounting records were not kept in accordance with section 130 01 the Charities Act.. or lill the 8ccounts did nol accoid with the accoullling recoids". or liiil the accounts did not comply wilh the applicable requirements concerning the form and conlenl of accounts set out in the Chaiilies IAc¢oun15 and Reports) Regulations 2008 other th8n gny iequirement that the accounts give a 'true and fair view, which is not a tnatter considered as part of an independent examination. I have no concerns and have Com£ across no other matters in connection with the examination to which attention should be drawn In this port to enable a proper understanding olthe accounts to be reached. Stephen Allen, FCA Charteied Accountant For and on behalf of ALLEN, WEST AND FOSTER Bakewell 21&1 November 2023
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES Ilncludlng Income and expendlture account) FOR THE YEAR ENDED 31ST MARCH 2023 SUMMARY INCOME AND EXPENDITURE ACCOUNT Unre5trlct8d Funds R8Strict8d Funds 2023 Total 2022 Total Note INCOMING RESOURCES Donations and legaci8S Charltable attlv5tles Giants and subsidies Fares and affiliations olher118ding activities Investment income Other income 15,450 15,450 42,985 28,966 630.919 45.733 594 5,894 28,986 630,919 45,733 594 18,5371 28,138 535,061 31,126 114.2311 1,300 Total Incomlng re50urce5 727,356 114,2311 713,125 638,798 RESOURCES EXPENDED Costs of generating funds Charitable activities Community Tran5POrt SeN¢e 11, 12. 13 597,308 20,692 618,000 548,190 Total resources expèndèd 597,308 20.692 618.000 548.190 Net income 130,048 134,9231 95,125 90.608 Nel movement in funds 130,048 124,9231 95,125 90.e08 R•conclllatlon of funds Total funds brought forward 866,889 73,101 939,990 849,382 Total funds carrled forward £996,937 £38.178 £1.035,115 £939,990 The slalemenl of financial activiiies indudes all gains and losses recognised in the year. All incorne and expenditure derive from continuing activities. Th8S8 financial statements were approved by the board ol Iruslees and aulhorised for issue on 21¥l November 2023 and are signed on behalf ol the board by. Signed by Mr P O'Brien, Chair ol Finance
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL POSITION AS AT 31ST MARCH 2023 2023 2022 Note FIXED ASSETS Tangible assets Inveslmenls 17 17 234,984 100 295.470 100 235,084 295,570 CURRENT ASSETS Debtors., amounts falling due wthin on8 ye3r stock Cash al bank and in hand 18 167,433 100 657,582 128,862 100 481,770 825.115 610,532 CREDITORS Arnounls falling due w4thin one year 19 125,0841 116,4021 NET CURRENT ASSETS 800,031 594,130 Debtors falling due after one year 26 50.290 TOTAL ASSETS LESS CURRENT LIABILITIES 800,031 644,420 NET ASSETS 1.035,115 939,990 FUNDS OF THE CHARITY 21 Unreslricled Funds Restricted Funds 996.937 38,178 86e,689 73,101 TOTAL FUNDS £1,035,115 £939.990 These financial statements were approved by the board of Iruslees and authorised lor issue on 21si November 2(r23 and are signed on behalf of the board by.. Signed by Mr P O'Brien, Chair ol Finance Q.Ka)Qi-
10 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL POSITION FOR THE YEAR ENDED 31ST MARCH 2023 For the year ending 31st March 2023, the Charity was entitled to exempts'on from audit under section 477 of the Companies Act 2005 relating to small companies. Dlrector'B respon8lbllltles'. The trusteeslmembers have not required the Charity to obtain an audit of its financial stalemenls ol th8 yèar in question in accordan with seclion 476.. The directois aCknOedge their responsibilities lor complylng with the reouiremenls ol the Act wth respect lo accounting records and the preparation of financial stalemenls. These finanual s18tements have been wepared in accordance with the provisions applicable to companies subject lo the sffla51 wmpanies, regime. These financial statements were approved by the board of trustees and aulhorised lor issue on 2151 November 2023 and are signed on behalf of the board by.. Mr Peter O'Bri8n, Chair ol Finance
BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 GENERAL INFORMATION The Charily is a private cotnpany limiled by guarantee, iegislered in England and Wales and a regISted charity in England and Wales. The address ol the registered office is Unit 4, Great Longstone Business Park, Great Longslone, Bakewell, Derbyshire, DE45 1TD. STATEMENT OF COMPLIANC These financial statements have been prepared in compliants wilh FRS102, 'The Financial Reporting Standard applicable to UK 8nd the Republic ol Irel8nd', the Statement ol Recommended Practice applicable lo charities preparing their accounts in aceoidance with the Financial Reporting Standard applicable in the UK and Republic ol Ireland IFRS1021 (Charities SORP IFRS10211 and the Charities Act 2011. ACCOUNTING POLICIES Ba818 of preparation The financial statements have been prepad on the historical cost basis. as mclfied by the revaluation ol certain financi81 assets and liabilities 8nd investment properties measured at f8ir v81ue through income or expenditure. Th8 fin8nci81 $lBtem8nl$ have b¢en prepared in storfing, whS¢h Is the functional currency of the Charity. Judgements In applylng accountlng poll¢le8 and k?y ¥ource of estlmatlon The preparab.on of the financial statements qUireS management to make judgements, estimates and assumptions that affect the amounis reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations ol future events that are believed to be reasonable under the urcumstances. Fund accountlng Unreslricted funds are available for use 81 the discretion of the Iruslees lo further any of the Charity's purposes. Designated fund8 are unrestricted funds earmarked by the trvslÈes for future project or cotntnittnent Restricted funds are subjected lo re8triGlions their expenditure declared by the donor or through Ihtr tews of 8n appe81 and fall into one of Iwo sub-classes." restricted income funds or endNment funds. In¢oming resour¢es All income is reeo9nssed in the Statement of Fin2naal Activities ISOFAI an the Charity has entitlement to the funds, it is probable that the income will be r8ceived, and th8 arpoijnl o8n b£ me85ured r8li8bly. Donations and grants are cdited lo the SOFA as they become due. Lègacy income is iecognlsed when Ihe receipt Is probable, and entillement is established. Income from donated goods 1$ me8sur8d al the fair valuè ol the goods unless this is impractical to measure reliably. in which case the value is derived from the cost lo the donor or the eslim8led resale value. Donated facilities and services ale recogni89d in the accounts when received If the value can be reliably measured. No amounts are included for the contribution ol general volunteers. Community transport Servi income is credited to the SOFA to allocate a proportion ol profits on as straight- line basis over the period ol the seNice. No amount 15 included in the financial statements for volunteer time in line with the SORP IFRS1021.
12 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 ACCOUNTING POLICIE5- conts'nued Resources expertded LIabilbe8 are recognised as expenditure as soon as there is a legal or constructlve obligatlon Committing the Charity to th81 expenditure. il is probable that a Iransler ol econoinic benefits wll be required in settlement an the amount ol the obligation can be measured reliably. Expenditure Is accounted for on an 8cciuals basis 8nd has been classified under headings that aggregate all cost related to the category. ere costs cannot be directly attribjled to headings, they have been allocated to acts"vities on a b8sls consislenl with the use ol resources Expendituro includes any VAT which cannot be lully recovere(S and is induded within the e05t5 01 activib"es. Charitable expenditur¢ and the costs of generating funds comprise direct expenditure including direct staff e05tS attributablè to the activity. Where costs cannot be directly allributed. including administration or support costs, they have been allocated to activities on a basis consistent with use of the resource. Support costs are those that assist the work ol the Charity but do not directly represent charitable acb"vitie5 and include office eosts, governance cost5 and adrninistialive payroll cosls. They are incurred directly in support ol expenditure on the objects ol the Charity. Wjhere support costs cannot be directly attributed to headings, they have been allocated to cost of raising funds and expendilure on charitable activities on a basis consistent with the use of the resource. Redundancy and lerminalion expenses are reeognised when the Charlly 15 dernonslrably cornmitted to terminating an employee's contiacl ol 8tnployrn8nl. Depreciation Depreciation is calculated to write off the cost or valuatlon ol an 8ssel. less 115 residual value. over the useful economic life ol that asset 85 fdlows.. Freehold property Motor vehide Equiprnenl irnprovemenls to property are wrilten oll over the life of the lease motor vehicles wirtlen off al 10% on cost office equipment is wiitien off at 25% on cost Individu81 assets costing £1,0(M) or more are capitalised al cosL D8pr8cialion is provided on all tangible fixed assets al rates calculated lo wrlte off the eosl over the expected useful economic life. Assets are capitglised 85 the Charity commits lo make the purchase,. however, depreciation is not applied until the assets come into use. Donaled items are recorded Sn the appropriate asset règlsler. The assets sIdUal values, useful lives and depreciation tnelhods are reviewed. and Jdjusted pr05pectively if appropriate. or if there is an indication ol a significant change since the last reporting (Sate.
13 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITEO BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 LIMITED BY GUARANTEE The Charity Is 8 charitable company Ilmlled by guarantee. DONATIONS AND LEGACIES 2023 2022 Donations and gifts 15,450 42,985 £15,450 £42,985 OTHER TRADING ACTIVITIES 2023 2022 Fundraising events £45,733 £31,126 Incorne fvoffl other trading aotivilies was £45.733 12022.. £31,12ei of which all 12022." £31,126) was unrestricted. INVESTMENT INCOME 2023 2022 UK bank interest £594 £188 Income from inveslrnenls was £594 12022. £1881 of whth all12022.. £1881 was unreslricled
14 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 INCOME FROM CHARITABLE ACTIVITIES Grants and Subsidies Fares and Affiliations 2023 2022 Grants received FaS received 28,966 28,966 630,919 28,138 535,061 630.919 £28,966 £630,919 £6S9,885 £563,199 Inwme from fares was £630,91912022.' £535,061) ol which all12022'. £535,061) was unreslricled. Grants 3lld subsidies received. inc5uded in the above, are as follows.. Unre8tri¢ted funds Re8tTi¢ted fun 2023 2022 Bus services operator5 grant loper81ing costs) DCC for Irainlng Connex Active DDDC Covid 19 related grants DCC hJel rebate 9,952 9,952 9,000 225 16,246 2,667 17,169 17,169 1,845 1,845 £28,98 £28,966 E28,138
15 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 OTHER INCOME 2023 2022 ILossllGain on sale of tangible fixed assets Sub lèt ol pmperty 19,4871 950 1,300 £18.5371 £0 Other irKome was i£8,5371 (2022.. £1,300) ol which1£14.2311 was restrieled and £5,69412022'. £0) was unrestricted. 10. RAISING OF FUNDS 2023 2022 Staff cost Purchases of books for resale £0 £0 All the above costs were unrestricted12022'. £01. 11. CHARITABLE ACTIVITIES COSTS Direct costs Support costs Isee note 121 Isee note 131 Totals Community transport £426,712 £191.288 £618.000
16 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2023 12. DIRECT COSTS OF CHARITABLE ACTIVITIES 2023 2022 staff costs Vehicle running eost5 Travel wsts Volunteer expenses 231,050 184,143 894 10,625 224,051 156,140 194 9,887 £426,712 £390,272 £406,02012022'. £367,248) ol the above costs were unrestrictecl And £20,69212022.. £23,024) were reslrided. 13. SUPPORT COSTS Management Governance Total Cornrnunty transport £187,615 £3,673 £191,288 £ 191,28812022.. £154,148) of th8 above costs were unrestricted. SupFK)rt eOSt5, Included in the abov8, are as lollows.. Managgment 2023 2022 Wag85 Other costs Offic8 costs Operating leases- land and building8 69,946 52,384 18,752 46,533 61,566 43,938 14,616 34,028 £187,615 £154,148
17 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31ST MARCH 2023 13 SUPPORT COSTS- contlnued Governance 2023 2022 Leg81 and pmfessional fees Accountantslauditois remuneration Trustees, insurance 535 3,235 3,673 £3,673 £3,770 14. NET INCOMEIIEXPENDITUREI Ng1 incomellexpenditurel is slated after eh8rg1n(Cred1lingl'. 2023 2022 Accounlyntslauditors remuneialion Depreciation- owned assets and finance leases ISurplusllDeficit on disposal ol fixed assets Operating le8ses- land and buildings 3,673 38.305 9,487 46,533 3,235 53,902 34,028 £97,998 £91,165 15. TRUSTEES REMUNERATION AND BENEFITS No trustees received any remuner8tion for their setwce5. In accordance with normal commercial pra¢li¢e, the Charity ha5 purth8sed insuranc8 to pioteci trustees and officers from claims aiising from negligent acts. errois or omissions occurring whilst on charity business. The insurance provides cover up to £1,000,000 on any one daim and the cost for the period ended 31st March 2023 and the prior year is included within the lotsl insurance costs. Trustees, expenses There were no Irustee5' expens85 paid for th8 year endod 31st March 2023 nor the prior year.
18 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31ST MARCH 2023 16. STAFF COSTS 2023 2022 Wages and salaries SoThal security costs Pension c05t8 286,164 9,657 5,17S 274,184 7,536 3,897 £300,996 £285,617 The 8verage monthly nurnber of 8mployee8 during the year was as follows.. Average number of emoYeeS 44 41 The above numbèrs Indudè full 8nd part titne staff. The full-lirne equivalent 8verage numbers are 15 12022. 151. No employees recewed emolumenis more than £eo,000 during the year. The total amount ol employee benefits received by key management personnel is £62.08812022.. £55.4401. The Charity considers its key management personnel comprise those who are making day-to-d8y delegated executlv8 d8cisions. Total redundancy paymen15 arnounl lo £012022.. £01. 17. TANGIBLE FIXED ASSETS Improvements To property Motor vehicles Office equipment Total COST On 1st April 2022 Additions Disposals 126,353 797,796 92,153 916 1.016,302 916 174,515 174,515 On 31st March 2023 £126,353 £623,281 £93.069 £842,703 DEPRECIATION On 1BI April 2022 Charge for year Eliminated on disposal 123,617 1,034 506,886 42,823 157.782 90,329 812 720.832 44.669 157.782 On 3181 March 2023 £ 124,651 £391,927 £91,141 £607,719 NET BOOK VALUE On 3181 March 2023 £1,702 £231,354 £1,928 £234,984 On 3111 March 2022 £2,736 £290,910 £1,824 £295,470
19 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31ST MARCH 2023 17. INTANGIBLE FIXED ASSETS An investment of £100 for the 5hare5 01100 shares The BECT Bu5 CorHyany Limited was made on 3Fd April 2021, 3 company which is wholly owned by the company. This company is not trading and is now dormant. 18. DEBTORS: AMOUNTS FALLING DUEWITHIN ONE YEAR 2023 2022 Trade deblors Loan due from 5ub5idiary Discretionary Employee loan- seè note 23 VAT due lo be refunded Piep8ytnenls 66,977 49,161 5,000 8,464 37,831 54,131 9.609 33,157 31,765 £167.433 £128,862 19. CREDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 2022 Trade creditors Acciua18 PAYE 8,652 6,541 9,891 9,898 2,580 3,924 £25,084 £16,402 20. LEASING AGREEMENTS The following operating lease payments are committed lo be paid.. Land and butldings 2023 Other operatlng leases 2023 2022 2022 ExpirSng-. Within one year Between one and five years In more than live years 62,115 222,894 33,500 112.125 73,200 275,188 920 1,380 £285,009 £145.625 £348.388 £2,300
20 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31ST MARCH 2023 21. MOVEMENT IN FUNDS As of 1 April. 2022 Net movement Tiansfers In funds between fund As of 31 March 2023 Unreslri¢led funds General fund Regtrioled funds Restricted fixed assèts 866,889 130,048 996,937 73,101 134.9231 38,178 TOTAL FUNDS £939,990 £95,125 £1,035,115 Nel rnovemenl in funds, included in the ats)ve are as follows.. Incomlng R850urce5 Resourees expended Galns and losses Movement In funds Unrestrlcted funds General funds Restrlcted funds Restricted voluntary income Restrieied fixed assets 727,356 597,308 130.048 14.329 6,363 114,3291 120,5941 114,2311 TOTAL FUNDS £713,125 £618.000 £95,125 The statement ol funds note above is for various projects, all ol whlch are used to provide cofflrnunily tran5POrt In Bakewell and the surrounding areas.
21 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31ST MARCH 2023 22. PENSION COMMITMENTS The principal employee benefit. as opemled by the Charity, is that of an Auto Enrolment scheme. The assets ol the scheme are administered by Iruslees in 8 fund independent from those of the Charity. The pension cost charge lor thè year w88 £5,17512022." £3.8971. 23. RELATED PARTY DISCLOSURES 2023 2022 Employee loan 5,000 £5,000 Loan was rep8id in full in September 2023. 24. ULTIMATE CONTROLLING PARTY The Charily has no single controlling party. 25. LIMITED 8Y GUARANTEE The Charity is a company limited by guarantee. sn the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 por member ol the Charity. 26. DEBTORS.. AMOVNTS FALLING DUE WITHIN AFTER YEAR 2023 2022 Other debtors 50,219 £50,219
22 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS FOR YEAR ENDED 31ST MARCH 2023 THE FOLLOWING PAGES FORM NO PART OF THE STATUTORY FINANCIAL STATEMENTS
23 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR YEAR ENDED 31ST MARCH 2023 2023 2022 Income and endowments Donatlons and legaele5 Donations 15,450 42,985 15,450 42,985 Charltable actlvltles F8re and affiliation8 Grants & subsidies 630,919 28,966 535,061 28,138 659,885 563,199 Other tradlng actlvltles Fundr8ising a1vIlle3 45,733 32,426 Invèstmont Incomè Bank interest receivable 594 188 other Income Other income Gain on disposal ol tanglble fixed assets held lor the Charity's own use 950 19,4871 Total Income £713,125 £638,798
24 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE DETAILED STATEMENT OF FINANCIAL ACTIVITIES Icontinuedl FOR YEAR ENDED 31ST MARCH 2023 2023 2022 Expendlture Expenditure on charitable activities Wages and salaries Operating leases offi and other costs Vehicle running cost5 Other travel costs Legal and professional tses Premises costs Volunteers, expenses 300.996 46.533 18,752 184,143 894 3,673 52,384 10,625 285,617 34,028 14,616 156,140 194 3,770 43,938 9.887 818,000 548,190 Total expenditure £618,000 £548.190 Net Income £95,125 £,808
25 BAKEWELL AND EYAM COMMUNITY TRANSPORT COMPANY LIMITED BY GUARANTEE DETAILED STATEMENT OF FINANCIAL ACTIVITIES Icontinuedl FOR YEAR ENDED 31ST MARCH 2023 2023 2022 Expendsture on charitable actlvilies Wages and salaries Vehi¢le running costs Other Ir8vel costs Volunteers, expenses 231.050 184,143 894 10,625 246.595 156,140 9,887 426,712 412,816 Support costs W8ges and salaries Operating leases Premises Other costs 69,946 46.533 52,384 18.752 39,022 34,028 43,938 14.616 187,615 131,604 Gov•rnarte• eosts Accountancy fees Leg818nd other professional fees 3,673 3,235 535 3,673 3,770 Expendlture on charltable actlvltle¥ £618,000 £548,190