Trustees’ Annual Report for the period
From 01/09/2021 To 31/08/2022
Charity name: Begbroke Playgroup
Charity registration number: 1049116
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aims of the association shall be to advance the education of children below compulsory school age by; (a) providing safe & satisfying group play, in which parents have the right to take part (b) encouraging other charitable activities through which parents may help the children |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Child education and development in accordance with Ofsted National Standards and the Early Years Foundation Stage. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Additional information (optional) You may choose to include further statements where relevant about:
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SORP reference
Para 1.38
Policy on grant making
Policy on social investment Para 1.38
including program related
investment
Volunteers typically participate in and
Para 1.38 organise fund-raising activities and
Contribution made by community events such as Easter Egg hunt
volunteers and summer party. Volunteers also help with
decorating and improving the indoor and
outdoor areas, and making decisions in
committee.
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Other
Achievements and Performance
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SORP reference
The playgroup provides foundation
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| The playgroup provides foundation | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | education for 2-4 year olds in a safe, nurturing environment. Provision of childcare allows parents to return to work. |
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Additional information (optional)
You may choose to include further statements where relevant about:
Child numbers have met and exceeded
targets, reflected in a surplus of income over
Achievements against Para 1.41 expenditure. We have taken on new staff,
objectives set allowing the playgroup manager to reduce
her hours.
Our usual fundraising activities are still
somewhat affected by COVID restrictions,
Performance of fundraising but things are returning to normal and we
activities against objectives Para 1.41 expect to our normal events at Christmas
set and Easter next year.
Investment performance Para 1.41
against objectives
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| Achievements against objectives set |
Para 1.41 | Child numbers have met and exceeded targets, reflected in a surplus of income over expenditure. We have taken on new staff, allowing the playgroup manager to reduce her hours. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Our usual fundraising activities are still somewhat affected by COVID restrictions, but things are returning to normal and we expect to our normal events at Christmas and Easter next year. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
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Review of the charity’s Para 1.21 The surplus of £8000 represents a
financial position at the end continuation of high child numbers. We will
of the period be looking to use these funds to ensure
adequate levels of staff, and to improve the
equipment.
Our healthy financial position has enabled us
to take on new staff this year and provide
staff training.
Statement explaining the Para 1.22 Reserves are held in Coventry Building
policy for holding reserves Society account, and to be used for
stating why they are held redundancy payment in case of closure. We
have transferred an additional £8000 into
these funds, so that we are closer to the
target of 3 months worth of salaries.
Amount of reserves held Para 1.22 £ 9322
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24
deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a going
concern
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Additional information (optional)
You may choose to include further statements where relevant about:
The majority of funding comes from
childcare fees. Around 80% comes from
The charity’s principal government funded childcare hours, and the
sources of funds (including Para 1.47 rest paid by parents/guardians.
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
As a relatively small setting (typically 12-20
children enrolled), we can be hit hard by
A description of the principal Para 1.46 years in which child numbers are low, so
risks facing the charity need to ensure we start each year able to
stand a loss of £10,000 or more.
Increasingly stringent training requirements
in the sector affect our running costs, and
make recruiting qualified staff more difficult.
We have been lucky with excellent staff in
the past, but there is a risk that if key staff
leave could leave we would be unable to
open.
Other
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed by the committee |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is run by a committee made up principally of volunteers, with the support of the Playgroup Manager. Childcare provision is monitored by Ofsted, and advice is provided by the pre- school learning alliance (PSLA). |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name Begbroke Playgroup
Other name the charity uses
Registered charity number 1049116
Charity’s principal address Village Hall Annexe
BEGBROKE LANE
BEGBROKE
KIDLINGTON
OX5 1RN
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Dr Martin Waugh Treasurer
2 Mrs Karen Smale Playgroup Manager
3 Mrs Zuleikha Jewitt
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5
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
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Type of Name Address
adviser
Early Years Susie Harris Oxfordshire County Council
Adviser
Business Sue Brown Oxfordshire County Council, Children's Centres & Childcare
Developme Team (North), Samuelson House, Tramway
nt Adviser
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Name of chief executive or names of senior staff members (Optional information)
Kate Bye (Chair of committee)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
|
|---|---|
Martin Waugh |
|
Treasurer |
|
| 26/05/2025 | |
| 26/05/2025 |
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Charity Name No (if any)
Begbroke Playgroup 1049116
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2021 31/08/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Nursery Education Function 46,970 - - 46,970 50,877
Fees 8,762 - - 8,762 5,892
Fundraising 111 - - 111 86
Bank Interest - 3 - 3 2
Grant - - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 55,842 ] 3 - 55,845 56,856
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 55,842 3 - 55,845 56,856
A3 Payments
Wages 41,316 - - 41,316 43,070
Rent 2,790 - - 2,790 2,850
Insurance 399 - - 399 415
Professional Membership 100 - - 100 106
Equipment 1,685 - - 1,685 2,097
Taining 483 - - 483 30
Adverstisement 72 - - 72 72
Record keeping 121 - - 121 121
- - - - -
Sub total [ 46,966 ] - - 46,966 48,761
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 46,966 - - 46,966 48,761
Net of receipts/(payments) 8,876 3 - 8,879 8,095
A5 Transfers between funds - 8,010 8,010 - - -
A6 Cash funds last year end 31,888 1,309 - 33,198 -
Cash funds this year end 32,754 9,322 - 42,077 8,095
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CCXX R1 accounts (SS)
29/06/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Current account Deposit account Cash Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 32,754 - - 9,322 - - 32,754 9,322 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Martin Waugh |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 26/05/2025 |
CCXX R2 accounts (SS)
29/06/2025
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name trustees/directors/ Begbroke Playgroup members of On accounts for the year 31st August 2022 ended Charity no.: Company no.: 1049116 Set out on pages 1-3 (remember to include the page numbers of additional sheets) I report to the charity trustees on my examination of the accounts of the Company for the year ended DD / MM / YYYY 31/08/2022 . Responsibilities and As the charity’s trustees of the Company (who are also the directors of the basis of report company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. Independent [The company’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or •the accounts have not been prepared in accordance with the Charities SORP (FRS102).
October 2018
1
IER
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed:
Date: 29/06/2025
Name: Steve Tompkin
Relevant professional N/A qualification(s) or body (if any):
Address: 2 Laburnum Villas, Mary Tavy, Devon, PL19 9QE
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
N/A
October 2018
2
IER