## **Trustees’ Annual Report for the period**
**From 01/09/2021 To 31/08/2022**
**Charity name: Begbroke Playgroup**
## **Charity registration number: 1049116**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the association shall be to advance
the education of children below compulsory
school age by; (a) providing safe & satisfying
group play, in which parents have the right to
take part (b) encouraging other charitable
activities through which parents may help the
children|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Child education and development in accordance
with Ofsted National Standards and the Early
Years Foundation Stage.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit|
**Additional information (optional)** You may choose to include further statements where relevant about:
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SORP reference
Para 1.38
Policy on grant making
Policy on social investment Para 1.38
including program related
investment
Volunteers typically participate in and
Para 1.38 organise fund-raising activities and
Contribution made by community events such as Easter Egg hunt
volunteers and summer party. Volunteers also help with
decorating and improving the indoor and
outdoor areas, and making decisions in
committee.
**----- End of picture text -----**
Other
## **Achievements and Performance**
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SORP reference
The playgroup provides foundation
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|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**|
|---|---|---|
|SORP reference|||
|||The playgroup provides foundation|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|education for 2-4 year olds in a safe,
nurturing environment. Provision of childcare
allows parents to return to work.|
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Additional information (optional)
You may choose to include further statements where relevant about:
Child numbers have met and exceeded
targets, reflected in a surplus of income over
Achievements against Para 1.41 expenditure. We have taken on new staff,
objectives set allowing the playgroup manager to reduce
her hours.
Our usual fundraising activities are still
somewhat affected by COVID restrictions,
Performance of fundraising but things are returning to normal and we
activities against objectives Para 1.41 expect to our normal events at Christmas
set and Easter next year.
Investment performance Para 1.41
against objectives
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|Achievements against
objectives set|Para 1.41|Child numbers have met and exceeded
targets, reflected in a surplus of income over
expenditure. We have taken on new staff,
allowing the playgroup manager to reduce
her hours.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Our usual fundraising activities are still
somewhat affected by COVID restrictions,
but things are returning to normal and we
expect to our normal events at Christmas
and Easter next year.|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
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Review of the charity’s Para 1.21 The surplus of £8000 represents a
financial position at the end continuation of high child numbers. We will
of the period be looking to use these funds to ensure
adequate levels of staff, and to improve the
equipment.
Our healthy financial position has enabled us
to take on new staff this year and provide
staff training.
Statement explaining the Para 1.22 Reserves are held in Coventry Building
policy for holding reserves Society account, and to be used for
stating why they are held redundancy payment in case of closure. We
have transferred an additional £8000 into
these funds, so that we are closer to the
target of 3 months worth of salaries.
Amount of reserves held Para 1.22 £ 9322
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24
deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a going
concern
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Additional information (optional)
You may choose to include further statements where relevant about:
The majority of funding comes from
childcare fees. Around 80% comes from
The charity’s principal government funded childcare hours, and the
sources of funds (including Para 1.47 rest paid by parents/guardians.
any fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
As a relatively small setting (typically 12-20
children enrolled), we can be hit hard by
A description of the principal Para 1.46 years in which child numbers are low, so
risks facing the charity need to ensure we start each year able to
stand a loss of £10,000 or more.
Increasingly stringent training requirements
in the sector affect our running costs, and
make recruiting qualified staff more difficult.
We have been lucky with excellent staff in
the past, but there is a risk that if key staff
leave could leave we would be unable to
open.
Other
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## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are appointed by the committee**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity is run by a committee made**
**up principally of volunteers, with the**
**support of the Playgroup Manager.**
**Childcare provision is monitored by**
**Ofsted, and advice is provided by the pre-**
**school learning alliance (PSLA).**|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
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Charity name Begbroke Playgroup
Other name the charity uses
Registered charity number 1049116
Charity’s principal address Village Hall Annexe
BEGBROKE LANE
BEGBROKE
KIDLINGTON
OX5 1RN
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## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Dr Martin Waugh Treasurer
2 Mrs Karen Smale Playgroup Manager
3 Mrs Zuleikha Jewitt
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
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Type of Name Address
adviser
Early Years Susie Harris Oxfordshire County Council
Adviser
Business Sue Brown Oxfordshire County Council, Children's Centres & Childcare
Developme Team (North), Samuelson House, Tramway
nt Adviser
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**Name of chief executive or names of senior staff members (Optional information)**
Kate Bye (Chair of committee)
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||
|---|---|
|||
||
Martin Waugh|
||
Treasurer|
||26/05/2025|
||26/05/2025|
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Charity Name No (if any)
Begbroke Playgroup 1049116
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/09/2021 31/08/2022
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Nursery Education Function 46,970 - - 46,970 50,877
Fees 8,762 - - 8,762 5,892
Fundraising 111 - - 111 86
Bank Interest - 3 - 3 2
Grant - - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 55,842 ] 3 - 55,845 56,856
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 55,842 3 - 55,845 56,856
A3 Payments
Wages 41,316 - - 41,316 43,070
Rent 2,790 - - 2,790 2,850
Insurance 399 - - 399 415
Professional Membership 100 - - 100 106
Equipment 1,685 - - 1,685 2,097
Taining 483 - - 483 30
Adverstisement 72 - - 72 72
Record keeping 121 - - 121 121
- - - - -
Sub total [ 46,966 ] - - 46,966 48,761
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 46,966 - - 46,966 48,761
Net of receipts/(payments) 8,876 3 - 8,879 8,095
A5 Transfers between funds - 8,010 8,010 - - -
A6 Cash funds last year end 31,888 1,309 - 33,198 -
Cash funds this year end 32,754 9,322 - 42,077 8,095
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CCXX R1 accounts (SS)
29/06/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current account
Deposit account
Cash
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**32,754**
**-**
**-**
**9,322**
**-**
**-**
**32,754**
**9,322**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Martin Waugh|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
26/05/2025|
CCXX R2 accounts (SS)
29/06/2025
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the** Charity Name **trustees/directors/** Begbroke Playgroup **members of On accounts for the year** 31st August 2022 **ended Charity no.:** Company no.: 1049116 **Set out on pages** 1-3 (remember to include the page numbers of additional sheets) I report to the charity trustees on my examination of the accounts of the Company for the year ended **DD / MM / YYYY** 31/08/2022 . **Responsibilities and** As the charity’s trustees of the Company (who are also the directors of the **basis of report** company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. **Independent** [The company’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or •the accounts have not been prepared in accordance with the Charities SORP (FRS102).
**October 2018**
1
**IER**
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:**
> **Date:** 29/06/2025
> **Name:** Steve Tompkin
> **Relevant professional** N/A **qualification(s) or body (if any):**
> **Address:** 2 Laburnum Villas, Mary Tavy, Devon, PL19 9QE
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
N/A
**October 2018**
2
**IER**