2024-08-31-accounts

Trustees’ Annual Report for the period

From 01/09/2023 To 31/08/2024

Charity name: St James C of E Primary School Fund

Charity registration number: 1049098

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aims of the charity are to provide additional activities and/or resources for the curriculum at St James C of E Primary School, Weybridge.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The charity is responsible for collecting monies received for a number of reasons. These include inter alia: Donations Educational school visits/trips Uniform sales Monies received are used to pay for the above and surplus generated is used in accordance with its objectives.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had the regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
	Para 1.38
Policy on grant making
	Para 1.38
Policy on social investment
including program related
investment
	Para 1.38
Contribution made by
volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The school fund has continued to subsidise children on educational visits that support their learning. In addition, it has provided a variety of speakers and workshops to enhance the pupils learning experience throughout the year.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The School Fund returned an in year deficit of £8,259, but ended the year with an overall surplus of £32,628.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	All surplus funds are carried forward to the next accounting year as a cash balance.
Amount of reserves held	Para 1.22	£32,628
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Declaration of Trust
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trustees
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Governing body is St James C of E Finance and Accommodation Committee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	St James C of E Primary School Fund
Other name the charity uses
Registered charity number	1049098
Charity’s principal address	Grotto Road, Weybridge, Surrey, KT13 8PL

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	GregPearce	Chair and Trustee		Chair of Governors
	Rebecca Murphy	Trustee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) REBECCA MURPHY Full name(s) GREG PEARCE ~~a~~ Position (eg Secretary, CHAIR OF GOVERNORS HEADTEACHER AND TRUSTEE Chair, etc) ~~ee~~ Date 30/06/2025 ~~Pp~~

St James C of E Primary School - Weybridge 1049098 Receipts and payments accounts For the period Period start date Period end date To from 01/09/2023 31/08/2024 ~~es ee ee ee~~ Section A Receipts and payments

CC16a

		Unrestricted funds		Restricted funds	Restricted		Endowment funds	Endowment funds		Total funds		Last year
		to the nearest £	to the nearest	to the nearest £	to the nearest £		to the nearest £	to the nearest £		to the nearest £		to the nearest £
A1 Receipts
Donations and fundraising		15,905		-	-		-	-		15,905		11,378
Uniform				-	-		-	-		-		-
Photographs				-	-		-	-		-		-
Book club/fairs				-	-		-	-		-		-
Educational visits/trips		53,100		-	-		-	-		53,100		45,904
Misc		69		-	-		-	-		69		847
Bank interest				-	-		-	-		-		96
				-	-		-	-		-		-
Sub total(Gross income for AR)	(Gross income for AR)	69,074		-	-		-	-		69,074		58,225
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 69,074 - - 69,074 58,225 ~~—————~~
A3 Payments
Uniform		-		-	-		-	-		-		-
Book clubs/fairs		-		-	-		-	-		-		-
Educational visits		77,269		-	-		-	-		77,269		62,637
Books/equipment		-		-	-		-	-		-		-
Photographs		-		-	-		-	-		-		-
Projects		-		-	-		-	-		-		-
Cycling/swimming		-		-	-		-	-		-		-
Subsciptions		-		-	-		-	-		-		-
Bank charges		64		-	-		-	-		64		774
**Sub total **		77,333		-	-		-	-		77,333		63,411
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 77,333 - - 77,333 63,411 ~~—————~~
Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end	- 8,259 - -- 8,259 - 5,186 - - - - - 40,887 - - 40,887 46,073 32,628 - - 32,628 40,887 ~~SSeS]~~

CCXX R1 accounts (SS)

30/06/2025

1

BRYANT & Co. CHARTERED ACCOUNTANTS 20, Ro11È8tona Road Holbury Southampton Hants S045 2GB Mrs R Murphy Headteacher St, James C. of E. Prirn￿ School Grotto Road Weybridge Surrey KTI 3 8PL elephone 02380 894982 E-nail inf o@bryantandc¢xopany. co. uk VAT No. 826 8647 87 25 November 2024 Dear Mrs Murphy, INDEPENDENT EXAMINATION OF SCHOOL FUND ACCOUNTS I have now completed my independcnt review in respect of the year ended 31 August 2024, as all my outstallding queries have now been cleared. I am therefore enclosing the signed Audit Chcclclist and Audit C¢rtificate in accordance with the new guid¢lines. There are no matters that I consider need to be highlighted in the recommendations sectio although I have madc some wmments on the checklist which I considered to be appropriate. I would like to thank Ricki for all her help again this year. There was a little more work required this year, but Ricki very kindly proved m¢ with all the necessary documents requested very promptly. I take this opportunity to enclose my finn's invoice, for settlement in due course. Kind regards. Yours sincerely, Peter Bryant Partnèrs: Peter Bryant F.C.A. Lisa Bryant Affiliate

lill UNQFFICIAL SCHOOL FUNDS- AUDIT CHECI(LIST Thé IndepondÈNt Examlnèr tsf the un0￿￿la1 School Fund5 should have Bccessto: Bank statements forthe last AccountlngY¢ar e.g, 1"5eptember 20xxio 31" August 20xx Cheque books and ￿VIn8 In books lorthe last Accountlng Year e.g. I" September 20￿ to 31"AuBUSt 20xx Recelpt boo Accguntlng Records le.g. ca5hbooks/ 5preadsheetsl used to Tecord 411 tran50Ctlon5 during the year and, ff relevant, the 3mounts held lor each prtslact All bank reconclllatlon5 performed during the year Involces I paymentvouchersto evldence payments processed throughout the year Annual 5tsterDent of accounts Acopy of theschool's Flnance Pollcy or UnDfflcial School Fund5 Pollcy Ilthls Is separate frorn the FInan￿ PollLV Guideline5 torAuéltlng Unofflclal School Funds (section X olthe Finance Manuèl- Contents Sectlon 2.51 10. Governlng Body Minutes showlngthe presentstlon and approval of the p￿vI0￿S yearfs audlied ace&unts and any actions I declslons taken durfn8 the year The Independent Exarniner should complete the checklist bÈlow. * FDT thèse ouÈstlons, checks should he. marte tJR a 8amplo l)4sl% ot 8 I￿1￿1￿UM oflo tra￿%8£11¢￿$ sele¢ltd a¢r4ss the ¥*2r. Have receipts been issued for all Income re¢elved?' In part Retript5 are not i55ued for parental dDnatlors a5 they are responsible for setting up their 5tandlng orders. Has all the Income recelved been entered In the accounting record5P Yes H8S th? wylng In book been completed lully7' Yes Have payln8 in sllps been stampedl Inltlalled bythe b8nk? Ye5 Do the payln8 in sllp5 a8ree tothe entrles In the accountlng recordsP Yes Havethe authorlsed slgn8torfes beèn recorded In the school's Unoffi¢l81 School Funds Pollcy or Flnance PollGy? Yes Have all Involceslpayment vouthers been $18nEd to demonstrate authorisation by the dE5ignated signatories? * Ye5 Are there Involce5/paymentvouchers whlch match all cheques processed? * Yes No record ha5 been kEpt of the cheque books155ued, HDwever, only 7 cheques were i55ued thi5 yearand the first cheque written from the current cheque bookwas i55ued In October 2020, Are ¢heque counterfoi15 sequential and dothey agree to the school's record of the cheque books i5suedP In part Have any 5poiled/cancelled cheques been retained with the cheque book7 Yes Is all expendltuie appropriate and In accordance with the purpose of the fund as recorded in the school's Finance Policy or Unofficlal School Funds Pollcy? Yes Are there rorrÉspondlng payments related to Income re￿IVed for 3 specific purpose? Ye5

Have 811 the payrnents been errtered In the accounting record57' Yes Are the bank statements forthe full yeaT pre5ent15equentiall? Yes Have all the Income banked and payments mode appeared on the bank statsments? Ye5 Have regular reconclllatlons, Includlng a reconclllatlDn at year-end, been carrled out betsveen the bBnk statements and 8ccountlng records, and do they shpw ?.g. un-presented chequesllncome not bankeélbank error5P Yes Is there evldencethat all reconclliatlons have been IndepEndently checked bythe Headteacher or Bursar? Do the broughtforward 3nd ¢arrled forward balances atthe start and end of the year In the a¢ctsunti#g records a8ree to the bank statementP Y25 Hovo expendlture, Income and balances been compared to the pr￿louS year for reastsnablene55 to glve 155urance over completeness of p￿￿sSIng7 Ye5 15 the Annual 5taiement ol Accounts correct for discussion and 2pproval by Gov&mor57 Yes Document any recommendatlons resulting fron this audit wh&Lh you con51dL". would ir)prove the quality of tk,e ,'ecord keeping and maiagement ol the Unofflcial School Fund account. SIGNED by Independent Examlner,. Quallfled AccDuntant l LIDquaW Ideletea5appllcablel Name.. pEfER BRYANT Date.. 21 NOVEMBER 2024

(111) UNOFFICIAL SCHOOL FUNDS - AUDIT CERTIFICATE SCHOOL NAME.. ST JAME5 C OF E PRIMARY SCHOOL FUND DfE No., 93613064 Unofflclal School Fund5- Audlt Certificate for Year Ended 31 August 2024 I CERTIFY.. l. That the following is a complete list of funds (other than Governor Funds which are admlnistered as a charity, by Trustees) which, although not the dirett responsibility of the Local Authority, were being admlnlstered for the benefit of the school and its pupils during the year ended 31 AuEust 2CI24,' Name of Fund/Account{5) Purpose of Fund/A¢eount Amount in Fund/Account as at 31 August 2024 THE RAISING OF FUNDS TO ENABLE THE PROVISION OF SCHOOL TRIPS AND OTHER MISCELLANEOUS ITEMS TO SUPPORT EVENTS. UNOFFICIAL SCHOOL FUNDS £32,628 2. That the checks on the Unofflcial School Funds Audit Checklist have been completed and that, in my oplnlon, all such funds have been verified as being correct for the accountln8 year endlng 31 August xxxx. 3. That an independent person nomlnated by the EoverninE body has audited these funds. An independent person is someone who 15 not involved in any way with the management of the Unofflcial School Funds and15 not related to anyone involved in the management of the funds; 4. That an independent person nominated by the governing body is not a Governor of the School. Slgned by: Independent Examiner: Bryant & Co Chalr of Governors: Signature: Signature: Prlnt Name., PETER BRYANT Print Name: Date; 21 NOVEMBER 2024 Date: Qualified Accountant/￿￿￿ Idelete as applicable) Contact Number: 02380 894982 Contact Emall: [e-mail]