## **Trustees’ Annual Report for the period** **From 01/09/2023 To 31/08/2024** **Charity name: St James C of E Primary School Fund** ## **Charity registration number: 1049098** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The aims of the charity are to provide**
**additional activities and/or resources for**
**the curriculum at St James C of E**
**Primary School, Weybridge.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The charity is responsible for collecting**
**monies received for a number of**
**reasons. These include inter alia:**
**Donations**
**Educational school visits/trips**
**Uniform sales**
**Monies received are used to pay for the**
**above and surplus generated is used in**
**accordance with its objectives.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have had the regard to the**
**guidance issued by the Charity**
**Commission on public benefit.**| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The school fund has continued to**
**subsidise children on educational visits**
**that support their learning. In addition, it**
**has provided a variety of speakers and**
**workshops to enhance the pupils**
**learning experience throughout the**
**year.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The School Fund returned an in year**
**deficit of £8,259, but ended the year with**
**an overall surplus of £32,628.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**All surplus funds are carried forward to**
**the next accounting year as a cash**
**balance.**| |Amount of reserves held|Para 1.22|**£32,628**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Declaration of Trust**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trustees**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Governing body is St James C of E**
**Finance and Accommodation**
**Committee.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|St James C of E Primary School Fund| |---|---| |Other name the charity uses|| |Registered charity number|1049098| |Charity’s principal address|Grotto Road,
Weybridge,
Surrey,
KT13 8PL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||GregPearce|Chair and Trustee||Chair of Governors| ||Rebecca Murphy|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** REBECCA MURPHY **Full name(s)** GREG PEARCE ~~a~~ **Position (eg Secretary,** CHAIR OF GOVERNORS HEADTEACHER AND TRUSTEE **Chair, etc)** ~~ee~~ **Date** 30/06/2025 ~~Pp~~ **St James C of E Primary School - Weybridge 1049098 Receipts and payments accounts For the period** Period start date Period end date **To from** 01/09/2023 31/08/2024 ~~es ee ee ee~~ **Section A Receipts and payments** **CC16a** |||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**|**Endowment**
**funds**||**Total funds**||**Last year**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**|||||||||||||| |Donations and fundraising||**15,905**||**-**|**-**||**-**|**-**||**15,905**||**11,378**|| |Uniform||||**-**|**-**||**-**|**-**||**-**||**-**|| |Photographs||||**-**|**-**||**-**|**-**||**-**||**-**|| |Book club/fairs||||**-**|**-**||**-**|**-**||**-**||**-**|| |Educational visits/trips||**53,100**||**-**|**-**||**-**|**-**||**53,100**||**45,904**|| |Misc||**69**||**-**|**-**||**-**|**-**||**69**||**847**|| |Bank interest||||**-**|**-**||**-**|**-**||**-**||**96**|| |||||**-**|**-**||**-**|**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_|**69,074**||**-**|**-**||**-**|**-**||**69,074**||**58,225**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**69,074**
**-**
**-**
**69,074**
**58,225**
~~—————~~|||||||||||||| |**A3 Payments**|||||||||||||| |Uniform||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |Book clubs/fairs||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |Educational visits||**77,269**||**-**|**-**||**-**|**-**||**77,269**||**62,637**|| |Books/equipment||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |Photographs||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |Projects||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |Cycling/swimming||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |Subsciptions||**-**||**-**|**-**||**-**|**-**||**-**||**-**|| |Bank charges||**64**||**-**|**-**||**-**|**-**||**64**||**774**|| |**_Sub total_ **||**77,333**||**-**|**-**||**-**|**-**||**77,333**||**63,411**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**77,333**
**-**
**-**
**77,333**
**63,411**
~~—————~~|||||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 8,259**
**-**
**-- 8,259**
**- 5,186**
**-**
**- -**
**-**
**-**
**40,887**
**- -**
**40,887**
**46,073**
**32,628**
**-**
**- 32,628**
**40,887**
~~SSeS]~~||||||||||||| CCXX R1 accounts (SS) 30/06/2025 1 BRYANT & Co. CHARTERED ACCOUNTANTS 20, Ro11È8tona Road Holbury Southampton Hants S045 2GB Mrs R Murphy Headteacher St, James C. of E. Prirn￿ School Grotto Road Weybridge Surrey KTI 3 8PL elephone 02380 894982 E-nail inf o@bryantandc¢xopany. co. uk VAT No. 826 8647 87 25 November 2024 Dear Mrs Murphy, INDEPENDENT EXAMINATION OF SCHOOL FUND ACCOUNTS I have now completed my independcnt review in respect of the year ended 31 August 2024, as all my outstallding queries have now been cleared. I am therefore enclosing the signed Audit Chcclclist and Audit C¢rtificate in accordance with the new guid¢lines. There are no matters that I consider need to be highlighted in the recommendations sectio although I have madc some wmments on the checklist which I considered to be appropriate. I would like to thank Ricki for all her help again this year. There was a little more work required this year, but Ricki very kindly proved m¢ with all the necessary documents requested very promptly. I take this opportunity to enclose my finn's invoice, for settlement in due course. Kind regards. Yours sincerely, Peter Bryant Partnèrs: Peter Bryant F.C.A. Lisa Bryant Affiliate lill UNQFFICIAL SCHOOL FUNDS- AUDIT CHECI(LIST Thé IndepondÈNt Examlnèr tsf the un0￿￿la1 School Fund5 should have Bccessto: Bank statements forthe last AccountlngY¢ar e.g, 1"5eptember 20xxio 31" August 20xx Cheque books and ￿VIn8 In books lorthe last Accountlng Year e.g. I" September 20￿ to 31"AuBUSt 20xx Recelpt boo Accguntlng Records le.g. ca5hbooks/ 5preadsheetsl used to Tecord 411 tran50Ctlon5 during the year and, ff relevant, the 3mounts held lor each prtslact All bank reconclllatlon5 performed during the year Involces I paymentvouchersto evldence payments processed throughout the year Annual 5tsterDent of accounts Acopy of theschool's Flnance Pollcy or UnDfflcial School Fund5 Pollcy Ilthls Is separate frorn the FInan￿ PollLV Guideline5 torAuéltlng Unofflclal School Funds (section X olthe Finance Manuèl- Contents Sectlon 2.51 10. Governlng Body Minutes showlngthe presentstlon and approval of the p￿vI0￿S yearfs audlied ace&unts and any actions I declslons taken durfn8 the year The Independent Exarniner should complete the checklist bÈlow. * FDT thèse ouÈstlons, checks should he. marte tJR a 8amplo l)4sl% ot 8 I￿1￿1￿UM oflo tra￿%8£11¢￿$ sele¢ltd a¢r4ss the ¥*2r. Have receipts been issued for all Income re¢elved?' In part Retript5 are not i55ued for parental dDnatlors a5 they are responsible for setting up their 5tandlng orders. Has all the Income recelved been entered In the accounting record5P Yes H8S th? wylng In book been completed lully7' Yes Have payln8 in sllps been stampedl Inltlalled bythe b8nk? Ye5 Do the payln8 in sllp5 a8ree tothe entrles In the accountlng recordsP Yes Havethe authorlsed slgn8torfes beèn recorded In the school's Unoffi¢l81 School Funds Pollcy or Flnance PollGy? Yes Have all Involceslpayment vouthers been $18nEd to demonstrate authorisation by the dE5ignated signatories? * Ye5 Are there Involce5/paymentvouchers whlch match all cheques processed? * Yes No record ha5 been kEpt of the cheque books155ued, HDwever, only 7 cheques were i55ued thi5 yearand the first cheque written from the current cheque bookwas i55ued In October 2020, Are ¢heque counterfoi15 sequential and dothey agree to the school's record of the cheque books i5suedP In part Have any 5poiled/cancelled cheques been retained with the cheque book7 Yes Is all expendltuie appropriate and In accordance with the purpose of the fund as recorded in the school's Finance Policy or Unofficlal School Funds Pollcy? Yes Are there rorrÉspondlng payments related to Income re￿IVed for 3 specific purpose? Ye5 Have 811 the payrnents been errtered In the accounting record57' Yes Are the bank statements forthe full yeaT pre5ent15equentiall? Yes Have all the Income banked and payments mode appeared on the bank statsments? Ye5 Have regular reconclllatlons, Includlng a reconclllatlDn at year-end, been carrled out betsveen the bBnk statements and 8ccountlng records, and do they shpw ?.g. un-presented chequesllncome not bankeélbank error5P Yes Is there evldencethat all reconclliatlons have been IndepEndently checked bythe Headteacher or Bursar? Do the broughtforward 3nd ¢arrled forward balances atthe start and end of the year In the a¢ctsunti#g records a8ree to the bank statementP Y25 Hovo expendlture, Income and balances been compared to the pr￿louS year for reastsnablene55 to glve 155urance over completeness of p￿￿sSIng7 Ye5 15 the Annual 5taiement ol Accounts correct for discussion and 2pproval by Gov&mor57 Yes Document any recommendatlons resulting fron this audit wh&Lh you con51dL". would ir)prove the quality of tk,e ,'ecord keeping and maiagement ol the Unofflcial School Fund account. SIGNED by Independent Examlner,. Quallfled AccDuntant l LIDquaW Ideletea5appllcablel Name.. pEfER BRYANT Date.. 21 NOVEMBER 2024 (111) UNOFFICIAL SCHOOL FUNDS - AUDIT CERTIFICATE SCHOOL NAME.. ST JAME5 C OF E PRIMARY SCHOOL FUND DfE No., 93613064 Unofflclal School Fund5- Audlt Certificate for Year Ended 31 August 2024 I CERTIFY.. l. That the following is a complete list of funds (other than Governor Funds which are admlnistered as a charity, by Trustees) which, although not the dirett responsibility of the Local Authority, were being admlnlstered for the benefit of the school and its pupils during the year ended 31 AuEust 2CI24,' Name of Fund/Account{5) Purpose of Fund/A¢eount Amount in Fund/Account as at 31 August 2024 THE RAISING OF FUNDS TO ENABLE THE PROVISION OF SCHOOL TRIPS AND OTHER MISCELLANEOUS ITEMS TO SUPPORT EVENTS. UNOFFICIAL SCHOOL FUNDS £32,628 2. That the checks on the Unofflcial School Funds Audit Checklist have been completed and that, in my oplnlon, all such funds have been verified as being correct for the accountln8 year endlng 31 August xxxx. 3. That an independent person nomlnated by the EoverninE body has audited these funds. An independent person is someone who 15 not involved in any way with the management of the Unofflcial School Funds and15 not related to anyone involved in the management of the funds; 4. That an independent person nominated by the governing body is not a Governor of the School. Slgned by: Independent Examiner: Bryant & Co Chalr of Governors: Signature: Signature: Prlnt Name., PETER BRYANT Print Name: Date; 21 NOVEMBER 2024 Date: Qualified Accountant/￿￿￿ Idelete as applicable) Contact Number: 02380 894982 Contact Emall: peter@bryantandcompany.co.uk