SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON (A Charitable Incorporated Organisation - Foundation Model) (Registered Charity No: 1048978) {Company No: CE019319) REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
surroN BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON (A Charitable Incorporated Organisation - Foundation) (Registered Charity No: 1048978) {Company No: CE019319) Report of the Charity Trustees for the year ended 31 March 2024 Contents Page Report of the Charity Trustees Report of the Auditors 8-10 Statement of Financial Activities 11 Balance Sheet 12 Cash Flow Statement 13 Notes forming part of the financial statements 14-23
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE surroN (A Charitsble Incorporated Organisation - Foundation) (Registered Charity No.. 1048978) (Company No: CE019319) Report of the Management Committee for the year ended 31 March 2024 The Management Committee presents its report and audited financial statements forthe year ended 31 March 2024. Reference and administrative information Charity Name.. Sutton Borough Volunteer Bureau Operational Name: Volunteer Centre Sutton Charity No: 1048978 Company Registration No.. CE019319 Registered office and operational address.. 216-220 High Street, Sutton, Surrey SM1 1 NU Three existing trustees stepped down this year and we would like to thank them for their service and support to us and to the community in Sutton. Management Committee Mr D Ohry- Chair Mr A Hazeldine CBE, JP - Vice Chair Mrs Y McPhee JP - Company Secretary Mr V Basak- Treasurer Mr N Davies Mr M Wyatt - Resigned 8th January 2024 Mrs B Waite - Resigned 18th June 2023 Miss C Eve - Resigned 15th December 2023 Mrs J Wright - Appointed 19th August 2024 Mr E Smith - Appointed 25 September 2024 Senior Management Team Mrs A Maullin - Chief Executive Officer Mrs H Blythe - Sustainable Delivery Manager Mrs Louise Storey - Mentoring Manager Mrs Irene Jordan - Sutton Befriending Manager Mr Nick Baum - Community Support Manager Auditors Kingston Burrowes Audit Ltd 308 Ewell Road Surbiton Surrey, KT6 7AL Bankers Barclays Bank plc 43 High Street Sutton, Surrey SM1 1DR
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUThON Report of the Charity Trustees for the year ended 31 March 2024 1. Objects of the Volunteer Centre Sutton 1.1 The Charity's objects are to advance education, protect health. relieve poverty, sickness and distress and to promote any other charitable purpose forthe benefit of the community in the area of benefit by the promotion of a voluntary service and for these purposes but not otheiSe the Charity shall=_ a) advise and guide persons willing to volunteer b) advise and guide organisations using volunteers, particularly those being members of the Charity. Sutton Borough Volunteer Bureau has been supporting people and communities within the London Borough of Sutton for nearly 60 years. In 1995 we became a registered charity with the aim to support those most in need by using the power of volunteers. Volunteer Centre Sutton is excited to unveil our new vision, shaped by the insights gained from our review of our Vision, Mission, and Values during 2023. Our Vision= Building better lives through volunteering Our Mission.. Harnessing the power of volunteering to strengthen communities and create positive change. 2. Achievements and Performance 2. 1 Performance This year we connected with over 750 organisations working with volunteers We have 3,398 residents registered to find volunteering opportunities We have engaged with 8,888 clients and participants We work directly with 705 volunteers within our projects Volunteers gave 35,808 hours We have delivered 1,313 events and activities Our outreach efforts have connected us directly working with over 200 organisations within the past year alone, assisting these organisations not only by promoting their volunteer roles but also by offering networking opportunities through volunteer managers with regular events. Our guidance extends to advising on best practices for volunteer retention and care, ensuring that organisations of all sizes, from prominent entities like St Raphael's Hospice to burgeoning startup charities, can effectively engage and support their volunteers. Through these efforts, Volunteer Centre Sutton continues to play a vital role In strengthening the fabric of communty engagement and social support within Sutton. Through our direct delivery programmes, we have extended our reach, benefiting more people through our three key teams.. Community Support MAPS Mentoring and Advocacy youth services Sutton Befriending and activity group seNices 2.2 Community Support The Community Support Team at Volunteer Centre Sutton has grown to now offer a range of eight invaluable services to the local community. Despite the diverse range of services offered by the Community Support Team, they all share a common thread: they embody the core principle of the Volunteer Centre Sutton, which is to 'Building Better Lives Through Volunteering,.
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE surroN Report of the Charity Trustees for the year ended 31 March 2024 2. Achievements and Performance (Continued) 2. 3 Ukraine Support The scope of Ukrainian support is extensive, catering to both the younger and older demographics with a variety of servIs. For the youth, there's the Saturday 'School' tailored for ages 5 to 12, drawing in around 50 attendees weekly, alongside engaging youth club-style sessions on Saturday Afternoons designed for teenagers. For adults, a diverse range of activities such as crafts, walking groups, yoga, and group counselling sessions are provided, ensuring a holistic approach to support. We continue to make a significant impact, aiding over 100 young individuals and adults alike, reflecting the depth and reach of our services within the community. 2. 4 Youth Participation and Young Commissioners The Young Commissioners are a diverse group of young people from various backgrounds and schools in Sutton who join forces to improve their community. Led and made by young people, they meet regularly at venues like the Volunteer Centre Sutton to discuss plans, network with professionals, and engage in community events. They play a pivotal role in the commissioning of public services, with 27 Young Commissioners and broader youth involvement attending quarterly meetings and annual summits, their impact is significant, evidenced by a recent (annual) Youth Summit attracting over 100 attendees. Key objectives for the project are to address the key COnrnS of Mental HeaSth, Safety and Inequalities, linked to Cost-of-living. The Young Commissioners recently joined a live Q&A with Council Leader Ruth Dombey whiGh was broadcast live on YouTube. 2. 5 Afghanistan Support In the last year we launched a new initiative aimed at helping the Afghan community settle into the London Borough of Sutton, assisting across essential areas including Housing, Finan, Health, Education, and Employability, aiding the community to navigate the challenges of their new environment through informative sessions and workshops. Collaborating closely with experts from public bodies and commercial sectors, we ensure these sessions empower Afghans to build Confiden in their new lives in Sutton. 2. 6 Integrating Sutton The Integrating Sutton project has proven to be a lifeline for Hong Kongers newly arrived in Sutton, offering invaluable support and guidance. Emigrating to a new country can be an oVehelmIng experience, but this project has truly made a difference supporting over 800 individuals through initiatives such as Buddying, Welcome Courses, Workshops, Day Trips, Employment sessions, and Celebrations, it has made a tangible differen in their lives. 2. 7 Community Volunteer Squad In the past 12 months, we initiated the Community Volunteer Squad, a project designed to connect individuals in need to one-time tasks such as repairs, maintenance. moving assistance, and basic gardening, catering to those who are unable to complete these tasks due to health or other constraints. Referrals for assistan flow in from various partners, including Age UK and CAB. Since its inception, approximately 42 dedicated volunteers have provided aid for over 110 tasks. The impact of this service has been profound, offering invaluable support to members of our community who require a helping hand.
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON Report of the Charity Trustees for the year ended 31 March 2024 2. Achievements and Performance (Continued) 2. 8 Benefits Fon71 Filling Our Benefit Form Filling Servi is an invaluable resource for residents seeking to claim the benefits they are entitled to. With approximately 15 fully trained volunteers, we offer one-to-one assistance in completing forms accurately and efficiently and with our recent project expansion, this allows us to hold sessions at convenient locations across Sutton, such as Sutton Central Library and other venues. Since its start over the past nine months, we've conducted 114 sessions, demonstrating our commitment to supporting our community. 2. 9 Health Navigators The Health Navigator project is actively combatting health inequality in Sutton with a dedicated team of 50 volunteers. Under the guidance of a local GP, these volunteers undergo training to conduct sessions at various community venues including local GP surgeries, events, and community groups. The service undertakes blood pressure and BMI check and has already made a significant impact since its inception, delivering over 1500 health checks at 90 events 2. 10 MAPS, Mentoring, Advocacy and Peer Support youth services MAPS Mentoring is an award-winning programme supporting children and young people to achieve their full potential through the support of a one-to-one volunteer adult role model. In 2023-24, 155 children and young people were supported through weekly one-to-one Mentoring which equates to 14,880 hours of volunteer time. We cannot meet the demand of referrals into this programme, with over 400/0 of children or young people have a background of domestic violence and 43% of the young people we work with who have a disability. Through our programme 81 % report undertaking reduced risky behaviour with 74% showing increased confidence and self-worth, resulting in a 90% reduction in those who were self-harming themselves. Following on from twelve months of individual Mentoring support, the programme helps young people to stop self-harming and improve their mental health. The MAPS Advocacy programme is about supporting young people from eight years of age to have their volS heard by providing support to empower children and young people who are Chi5dren in Care, Care Leavers or children involved in child protection proceedings. 166 children and young people received individual Advocacy to support them to have their voices heard within a variety of corporate, family or legal sessions. The MAPS Advocacy service is a delivery partner of Together for SLrtton. 2. 11 Sutton Befriending and group activities Sutton Befrienders aims to reduce social isolation and loneliness for people living in the London Borough of Sutton. As well as providing one-to-one support. we run a wide raining of groups and activities. The work of this team supports improvements with mental and physical wellbeing, reduces isolation and loneliness. 121 Befriending volunteers supported 325 clients with 99 isolated adults with care needs reIving over 9,000 hours of weekly fa to face home visits. 226 people attended one of our 259 groups and activities, ranging from music and movement, walking tennis to a Men's only activity group. Over 86 % of our group befriending clients we support reported having increased confidence and self-esteem, with 980fi of Clients and Volunteers feel being involved with Sutton Befrienders has had a positive impact on them.
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON Report of the Charity Trustees for the year ended 31 March 2024 3. Related Parties and Partnership Work 3.1 The charity works alongside both national and local policy and Volunteer Centre Sutton is a member of the National Council for Voluntary Organisations and London Plus, Greater London Volunteering and London Youth. As a key stakeholder within Sutton, we work and partner extensively with the London Borough of Sutton, as well as other key partners, schools, health and the voluntary sector. 4. Financial Review 4.1 Volunteer Centre Sutton has continued to develop and deliver high-quality services. The charity, with the aid of sound financial management, supported by the Finance and Income Generation Subgroup, with support of both its staff and volunteers, generated a positive financial outcome for the period in part due to sourcing diverse funding streams. In 2023-24 our fundraising objectives were met. 4.2 Principal Funding Sources The principal funding source forthe charity is the London Borough of Sutton. Funds are received from a range of departments with the main Sour of income in 2023124 being the Voluntary Community Social Enterprise Fund (VCSEF). Additional funding from other sources includes other government-funded contracts, grants and trusts. The most significant funders 2023-24 being: New Deal - Propel GLA South West London NHS - ICB Greater London Authority for Community Outreach William Wates for MAPS Mentoring Aside from income generated from statutory funders and charitable trusts, Volunteer Centre Sutton is grateful for the financial support provided by individuals and corporate donations. 4.3 Resenies Policy The Management Committee has examined the charity's requirements for reserves in the light of the main risks to the organisation. It has established a policy whereby the unrestricted funds should be between three to six months of core expenditure. General unrestricted funds for 2023124 is £140,199 and funds lie within our policy parameters. The reserves are needed to meet the working capital requirements of the charity, and the Management Committee is confident that at this level it would be able to continue to meet its current liabilities in the event of a significant drop in funding. 4.4 Going Conrn The Trustees have considered the various uncertainties around the charity's operations and have concluded that there is no reason to anticipate that it will not be able continue as a going concern. The reserves discussed above are held to meet the working Gapital requirements of the business and the Management Committee is confident that given the current level of these the charity would be able to continue to meet rf(s financial liabilities in the event of a significant drop in funding.
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON Report of the Charity Trustees for the year ended 31 March 2024 5. Structure, Governance and Management 5.1 Governing Document Volunteer Centre Sutton was a charitable company limited by guarantee incorporated on the 8th August 1995 and registered as a charity on 5th September 1995. The charity became in October 2019 a Charitable Incorporated Organisation, which established the objects and powers of the charitable company and is governed under its reviewed constitution. In the event of the Gompany being wound up, members are required to contribute an amount not exceeding £2. 5.2 Recruitment and Appointment of Management Committee The members of the company are also Charity trustees for the purposes of charity law and under the charity constitution are known as members of the management committee. Under the requirements of the Constitution and objects within, the members of the management committee are elected to serve for a period of three years, with the option to remain for three consecutive rounds, after which they must stand down but can stand for re-election after a period of twelve months. The trustees seek to ensure that the various groups of service users, volunteers, voluntary and community sector groups and the local population are appropriately reflected through the diversity of the trustee body and are currently looking at recruiting new trustees to ensure inclusivity. 5.3 Trustees Induction and Training All potential new trustees are interviewed by the HR Governance Sub Group, checked through the Disclosure and Barring Seniice with references obtained. They are provided an induction and ongoing support within their role. They spend time with the Chief Executive Offir who explains Volunteer Centre Sutton's expectations of its trustees and its various service delivery areas. Training courses are offered where appropriate, including training in diversity, safeguarding and governance. 5.4 Risk Management The members of the Management Committee of Volunteer Centre Sutton regularly review the Charity's activities and policies in line with the Charity Commission's key questions around Governance. The major risks to which the charity is exposed are identified and addressed through a risk management process that is reviewed and is ratified by the Management Committee at Board Meetings. The processes by which these are addressed are set out in a wide range of policies and prOdureS that are reviewed and amended as appropriate and ratified by the full Management Committee. Procedures are in place to ensure Complian with health and safety legislation by Volunteer Centre Sutton staff, volunteers, Servi users and visitors with the appropriate risk register reviewed by the trustee board. 5.5 Public Benefit The trustees have considered the Charity Commission's general guidance on public benefit. Our main activities and who we try help are set out in this report. Our objects and all our charitable activities are undertaken to further our charitable purposes for the public benefit. 5.6 Responsibilities of the Management Committee The members of the Management Committee are responsible for preparing the Management Committee's Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting PraGtiGe).
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE surroN Report of the Charity Trustees for the year ended 31 March 2024 6. Structure, Governance and Management (Continued) Company Law requires the Management Committee to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure of the charitable company for the year. In preparing those financial statements, the Management Committee is required to.. select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charities SORP FRS102, make judgements and estimates that are reasonable and prudent, state whether applicable UK AGcounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Gharitable company will continue in operation. The Management Committee is responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The Management Committee is also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 7. Statement as to Disclosure of Information to Auditors So far as the trustees are aware, there is no relevant audit information of which the company's CIO'S auditors are unaware, and trustees have taken all the steps that they ought to have taken as a trustee in order to make themselves aware of any relevant audit information and to establish that the company's auditors are aware of that information. 8. Auditors Kingston Burrowes Audit Ltd have been appointed as the CIO'S auditor during the year and has expressed its willingness to continue in that capacity. Approved by the Management Committee on 'funK>fAV) 2024 A J Hazeldine VI Chair of t BE, Trustees
INDEPENDENT AUDITOR'S REPORT TO TRUSTEES OF SUTTON BOROUGH VOLUNTEER BUREAU Opinion Vve have audited the financial statements of Sutton Borough Volunteer Bureau (the 'charity') for the year ended 31 March 2024 which comprise the Statement of Financial Activities, the Balance Sheet, Cash Flow statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). In our opinion the financial statements.. give a true and fair view of the stste of the charity's affairs as at 31 March 2024, and of its incoming resources and application of resources for the year then ended., have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and have been prepared in accordance with the requirements of the Charities Act 2011. Basis for opinion We conducted our audit in accordance with International Standards on Auditing (UK) {ISAs (UK>> and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial ststements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC'S Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Conclusions relating to going concern In auditing the financial statements, we have concluded that the trustees. use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least e1ve months from when the financial statements are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. Other information The trustees are responsible for the other information. The other information comprises the information included in the Report of the Charity Trustees, other than the financial statements and our auditor's report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otheiSe explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF SUTTON BOROUGH VOLUNTEER BUREAU Icont'd... Matters on which we are required to report by exception We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion.. the information given in the financial statements is inconsistent in any material respect with the trustees, report", or suffi'cient accounting records have not been kept" or the financial statements are not in agreement with the accounting records., or we have not received all the information and explanations we require for our audit. Responsibilities of trustees As explained more fully in the trustees, responsibilities statement, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is neSSary to enable the preparation of financial statements that are free from material misststement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible forassessing the charity's ability to continue as a going cOnrn, disclosing, as applicable, matters related to going concem and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of the financial statements We have been appointed as auditor under Section 145 of the Charities Act 2011 and report in accordance with regulations made under Section 154 of that Act. Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAS {UK} will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to Influen the economic decisions of users taken on the basis of these financial statements. Irregularities, including fraud, are InStanS of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.. Enquiry of management and those charged with governance about actual and potential litigation or cSaims and the identification of non-compliance with laws and regulations. Reviewing minutes of meetings of those Gharged with governance. Reviewing financial statement disclosures and testing to supporting documentation to assess compliance with applicable laws and regulations. Auditing the risk of management override of controls, including testing journal entries and other adjustments for appropriateness, and assessing whether thejudgements made in making accounting estimates are indicative of a potential bias. Performing analytical procedures to identify any unusual or unexpected relationships that may indicate risks of material misstatement due to fraud. Professional scepticism in course of the audit and with audit sampling in material audit areas.
INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF SUThON BOROUGH VOLUNTEER BUREAU Icont'd... Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at.. www.frc.org.uklauditorsresponsibilities. This description forms part of our auditor's report. Use of our report This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have ft)rmed. Kevin Fisher FCA (Senior Statutory Auditor) For and on behalf of Kingston Burrowes Audit Ltd Statutory Auditors 308 Ewell Road, Surbiton, Surrey. United Kingdom, KT6 7AL 29th January 2025 10
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024 Total Total Unrestricted Restricted funds funds Total Funds 2024 Total Funds 2023 Notes Income Donations and legacies Charitable activities Other trading activities Investments Other 10,003 115,473 4,065 7,150 4,095 10,003 820,392 4,265 7,150 5,487 5,128 581,508 4,426 815 17,850 704,919 200 1,392 Total 140,786 706,511 847,297 609,727 Expenditure Raising funds Charitable activities 50,658 29,119 7,791 634,928 58,449 664,047 56,078 581,904 Total 79,777 642,719 722,496 637,982 Net incomel(expenditure) Transfers beeen funds 12 19&20 61,009 (5,383} 63.792 5.383 124,801 (28,255} Net movement in funds 19&20 56,626 69.175 124,801 (28,255) Reconciliation of funds Fund balances brought foward 19&20 246,903 114,846 361,74g 390,004 Fund balances carried forward 19&20 £302,529 £184,021 £486,550 £361,749 All income and expenditure is derived from continuing activities. The notes on pages 14 to 23 fomi part of these financial statements. 11
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON BALANCE SHEET AS AT 31 MARCH 2024 Notes 2024 2023 FIXED ASSETS Tangible assets 15 CURRENT ASSETS Debtors Cash at bank and in hand 16 39,658 490,217 17,412 382,327 529,875 399,739 CREDITORS: Amounts falling due within one year 17 43,325 37,990 NET CURRENT ASSETS 486,550 361,749 NET ASSETS 21 £486,550 £361,749 FUNDS Unrestricted fvnds General funds Designated funds 136,888 165,641 131,262 115,641 19 302,529 246,903 Restricted funds 20 184,021 114,846 TOTAL FUNDS £486,550 £361,749 The financial statements were approved and authorised for issue by the Board of Trustees on IS 2024 and signed on thei ehalf by A J Hazeldi Vice Chair o the Trustees The notes on pages 14 to 23 form part of these financial statements. 12
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2024 2024 2023 Net cash generated froml{used in) operating activities (see below) 100,740 (24,049) Cash flow from investing activities Interest received 7,150 815 Increase in cash in the year 107,890 (23,234) Cash brought fomard 382,327 405,561 Cash carried forward £490,217 £382,327 Analysis of cash Cash at bank £490.217 £382,327 2024 2023 Reconciliatlon of net income to net cash flow from operating activltles Operating surplusl{deficit) on ordinary activities 124,801 (28,255) Adjustments for non-cash items: {1 ncrease)IDecrease in debtors Increasel(Decrease) in creditors (22,246) 5,335 26,502 (21,481) 107,890 (23,234) Adjustment for investing activities I nterest receivable (7,150) (815) Net cash generated fromllused in) operating activities £100,740 £{24,049) The notes on pages 14 to 23 form part of these financial statements. 13
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES Basis of preparation Sutton Borough Volunteer Bureau (the 'charity') is a Charitable Incorporated Organisation ('ClO'}, registered in England and Wales and constitutes a public benefit entity as defined by FRS 102. The address of the registered office is given in the charity information on page 1 of these financial statements. The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice. The financial statements have been prepared on the going concern basis and under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. Income recognition Items of income are recognised in the financial statements when all of the following criteria are met.. The charity has entitlement to the funds., any performance conditions have been met or are fully within the control of the charity- there is sufficient certainty that receipt of the income is considered probable., and the amount can be measured reliably. Contract income is recognised as the charity earns the right to consideration through the performance of its services. No amount is included in the financial statements for volunteer time in line with the SORP. Expenditure recognition Expenditure is recognised once there is a legal or constructive obligation to make payment to a third paty, it is probable thatsettlementwill be required and the amount can be measured reliably. Expenditure is classified under the following activity headings= Costs of raising funds which comprise those costs associated with seeking donations and grants Expenditure on charitable activities which comprises the costs of running the various activities and services for the charity's beneficiaries. Expenditure includes those costs of a direct nature which can be allocated to a specific activity. It also includes indirect costs, including governance costs that do not relate to a specific activity but are necessary to support them. Support costs are apportioned to each activity on the basis of staff time. Fund accounting Unrestricted general ftjnds are those ftjnds which are freely available for use in furtheran ofthe objects of the charity and which have not been designated for specific purposes. Designated funds are unrestricted funds set aside by the trustees for specific purposes. Restricted funds are funds which can only be used in accordance with specific restrictions imposed by the donor or which have been raised for a particular purpose. 14
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIESlcont'd... Fixed assets and depreciation Depreciation is provided so as to write off the cost of each asset over its estimated useful life at the following annual rates: Computer equipment 2 years straight line Assets purchased as part of a specific project funded through restricted funds are written off in the year of purchase. Leases Operating lease rentsls are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. Pensions The centre makes contributions on behalf of staff to a defined contribution pension scheme. Contributions payable to the pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Debtors and creditors Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. DONATIONS AND LEGACIES Unrestricted Funds Restricted Funds Total 2024 Total 2023 Donations £10,003 £Nil £10,003 £5,128 All of the £5,128 recognised in 2023 related to unrestricted funds. INCOME FROM CHARITABLE ACTIVITIES Unrestricted Funds Restricted Funds Total 2024 Total 2023 Grants and contracts £115,473 £704,919 £820,392 £581,508 f the £581,508 recognised :n 2023, £144,725 related to unrestricted funds and £436,783 related to restricted funds. INCOME FROM OTHER TRADING ACTIVITIES Unrestricted Funds Restricted Funds Total 2024 Total 2023 Trading fvndraising £4,065 £200 £4,2S5 £4,426 Of the £4,426 recognised in 2023, £1.998 related to unrestricted funds and £2,428 related to restricted funds. INVESTMENT INCOME Unrestricted Funds Restricted Funds Total 2024 Total 2023 Bank interest £7,150 £Nil £7,150 £815 All of the £815 recognised in 2023 related to unrestricted funds. 15
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 OTHER INCOME Unrestricted Restricted Funds Funds Total 2024 Total 2023 Miscellaneous £4,095 £1,392 £5,487 £17,850 COST OF RAISING FUNDS Direct Costs Support Costs Total 2024 Total 2023 Fundraising activities Trading fundraising 35,974 7,791 7,521 7,163 43,495 14,954 42,992 13,086 £43,765 £14,684 £58,449 £56,078 Of the £58,449 expenditure recognised in the year (2023: £56,078), £50,658 (2023: £48,706) was charged to unrestricted funds and £7,791 (2023.. £7,372) was charged to restricted funds. EXPENDITURE ON CHARITABLE ACTIVITIES Direct Costs Support Costs Total 2024 Total 2023 Leading by Example Empowering Others Digital Inclusion Sustainable Delivery 192,590 291,464 21,553 37.632 37,513 62,499 9,110 11,686 230,103 353,963 30,663 49,318 135,714 362,821 37,242 46,127 £543.239 £120,808 £664,047 £581,904 Of the £664,047 expenditure recognised in the year (2023.. £581,904), £29,119 (2023.. £125,175) was charged to unrestricted funds and £642,719 (2023.. £456.729) was charged to restricted funds. ANALYSIS OF DIRECT COSTS Raising Funds Charitable Activities Total 2024 Total 2023 Wages, social security and other staff related costs Project costs Volunteer expenses 43,765 466,624 55,676 20,939 510,389 55,676 20,939 457,963 30,302 19,030 £43,765 £543,239 £587,004 £507,295 10. ANALYSIS OF SUPPORT COSTS Raising Funds Charitable Activities Total 2024 Total 2023 Wages and salaries Premises costs Printing and publications Office costs Professional fees and other costs Governance costs (note 11) 5,050 3,076 1,463 3,200 1,895 56,401 27,441 4,432 13,910 12,633 5,991 61,451 30,517 5,895 17,110 14,528 5,991 39,470 51,392 2,229 13,989 18,245 5,362 £14,684 £120,808 £135,492 £130,687 16
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 11. GOVERNANCE COSTS Total 2024 Total 2023 Wages and Salaries Audit fees 2,891 3,100 2,398 2,964 £5,991 £5,362 12. NET INCOMEI(EXPENDITURE) Net incomel(expenditure) for the year is stated after charging: 2024 2023 Auditor's remuneration (Audit services) Operating lease rentals £3,100 £14,265 £2,964 £8,697 13. TRUSTEES REMUNERATION AND EXPENSES The trustees neither received nor waived any remuneration during the year (2023.. £Nil). Travelling expenses amounting to £11 were reimbursed to 1 trustee during the year (2023.. £13). 14. STAFF COSTS Total 2024 Total 2023 Wages and salaries Social security costs Pension costs Staff expenses 526,364 33,924 14,443 4,928 452,171 31,135 12,507 4,021 £579,659 £499.834 One employee (2023: Nil) received total employee benefits (excluding employer's pension costs) over £60,000 during the year. The average number of employees analysed by function was: 2024 Number 2023 Number Direct charitable activities Raising funds Management and administration 25 20 30 23 The totsl amount of employee benefits received by key management personnel was £170,348 (2023.. £130,136). Under FRS 102 employee benefits include gross pay, benefits in kind, employer's national insurance and employer's pension costs. 17
surroN BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE surroN NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 15. TANGIBLE FIXED ASSETS Computer equipment Cost At 1 April 2023 and at 31 March 2024 24,125 Depreciation At 1 April 2023 and at 31 March 2024 24,125 Net book value At 31 March 2024 £Nil At 31 March 2023 £Nil 16. DEBTORS 2024 2023 Trade debtors Prepayments and accrued income 1,506 15,906 39,858 £39,658 £17,412 17. CREDITORS- amounts falling due within one year 2024 2023 Accruals Trade creditors Other creditors Taxation and social security costs 21,457 22,509 106 5,397 9,978 10,974 10,894 £43,325 £37,990 18. OPERATING LEASE COMMITMENTS Total future minimum lease payments under non-cancellable operating leases are as follows.. 2024 2023 Due within: One year Two to five years More than five years 14,000 10,500 14,000 24,500 £24,500 £38,500 18
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 3q MARCH 2024 19. UNRESTRICTED FUNDS 2024 2023 General funds Balance brought forward at 1 April 2023 Net incomel(expenditure) Transfer to restricted funds Transfer {to)ffrom designated funds 131,262 61,009 (5,383) (50,000) 126,449 (4,134) (6,631) 15,578 Balance carried fOard at 31 March 2024 £136,888 £131,262 Designated funds Re-organisation and redundancy costs Balance brought forward at 1 April 2023 Transfer from general funds 45,568 25,000 45,568 Balance carried forward at 31 March 2024 £70,568 £45,568 Relocation costs and refurbishment Balance brought forward at 1 April 2023 Transfer froml(to} general funds 70,073 25,000 85,651 (15,578) Balance carried forward at 31 March 2024 £95,073 £70,073 Total designated funds carried fotward at 31 March 2024 £165,641 £115,641 Total unrestricted funds carried forward at 31 March 2024 £302.529 £246,903 19
SUThON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUThON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 20. RESTRICTED FUNDS 2024 2023 2024 Balance brought forward at 1 April 2023 Net incomel(expenditure) Transfer from unrestricted funds 114,846 63,792 5,383 132,336 (24,121) 6,631 Balance carried forward at 31 March 2024 £184,021 £114,846 The balance carried forward on restricted funds comprised.. 1 April 2023 Project Income Expenditure Transfer 31 March 2024 LBS- Ukraine Outreach SWLINHS CHWW Brazil Children in Need Mentoring GLA- New Deal Propel - Mentoring Healthwatch Sutton- Core20 Health Connectors Healthwatch Sutton- Health & Equality Fund Henry Smith Hong Kong Welcome Programme Jack Petchey - Intern L8S Afghan Welcome Programme LBS Cost of Living Form Filling LBS Suicide Prevention LBS Ukraine Mentoring LBS Youth Engagement Programme LBSIGLA Prosperity Action Squad London Plus- Resilience Fund MAPS Schools- Games Aid MAPS Schools - Glenthorne School Department of Levelling Up - Hong Kongers Sports Buddy - Comic Relief Sutton Together (MIC) via CAS SWLINHS Innovation Fund - Health Navigators SWLINHS Health - Core 20 Connectors Voluntary Sector Investment Brokerage- CAS William Wates - Mentoring {157) 169,724 11,321 142,816 26,751 11,321 5,468 5,468 22,978 89,931 66,953 51,442 2,984 45,184 9,242 18,091 10,729 7,362 12,833 58,400 39,099 11,520 17,969 14.000 64,231 39,099 443 14,288 12.568 5.000 26,416 31,017 23,680 11,820 11,891 8,114 7,002 11,077 3,681 1,432 5,000 26,444 42,060 25,000 15,614 28 11,043 1,320 3,794 11,805 1,829 {5,297) 86 6,500 215 5,297 12,303 29,580 77,602 12,323 44,904 76,688 10,363 (3,021) 914 1,g60 13,796 834 12,962 1,529 592 2,121 42,052 32,067 9,985 £114,846 £706,511 £642,719 £5,383 £184,021 20
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE surroN NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 20. RESTRICTED FUNDSlcontinued... Comparative information is as follows 2023 2022 2023 Balance brought forward at 1 April 2022 Net {expenditure)lincome Transfer from unrestricted funds 132,336 (24,121) 6,631 93,748 32,916 5,672 Balance carried forward at 31 March 2023 £114,846 £132,336 The balan carried forward on restricted funds comprised.. 1 April 2022 Project Transfer 31 March 2023 Income Expenditure Bridge The Gap Mentoring - Young Londoners CAS - Ukraine Outreach Child Protection - Advocacy for All Children in Need - Mentoring Groundwork London UK- HK Welcome Integration Healthwatch Sutton - Core20 Health Connectors Healthwatch Sutton - Health & Equality Fund Henry Smith LBS Community Space & Environment LBS Suicide Prevention MAPS Mentoring LAC & Leaving Care MAPS Schools- Games Aid MAPS Schools- Glenthorne School Department of Levelling Up - Hong Kongers Infrastructure - Garfield Weston Sports Buddy - Comic Relief Sutton Together (MIC) via CAS Voluntary Sector Investment Brokerage- CAS 14,275 37,598 51,873 16,764 8,180 48,244 1,955 16,921 6,981 49,583 1.955 (157) (1,199> 6,807 5,468 52,689 1,247 51,442 20,644 2,553 18,091 58.500 50.000 45,667 50,000 12,833 5.000 10.000 5,000 2,853 12,853 35,558 2,102 30,814 5.800 6,500 24,899 29,553 6,773 61,010 11,805 1,829 (5,297) 20,000 3,463 26.477 26,347 55,001 19,307 6,477 35,187 54,847 3,173 12,303 154 17,663 1,529 £132,336 £439,980 £464,101 £6,631 £114,846 21
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 IlnARCH 2024 20. RESTRICTED FUNDSlcontinued... The surpluses on restricted funds arise because of timing differences where funding has been received in advance of expenditure and will be utilized over the duration of the relevant projects. The restricted funds recognised in these accounts were provided for the following purposes: LBS - Ukraine Outreach SWLINHS cHV1 Brazil Children in Need - Mentoring GLA- New Deal Propel - Mentoring Healthwatch Sutton - Core20 Based on Core 20 focus to receive resident feedback and provide Health Connectors insight to NHS Healthwatch Sutton- Health & Volunteer group support to residents with Health checks Equality Fund Henry Smith Group and individual Befriending support to isolated, adults Hong Kong Welcome Support and activities to families from Hong Kong Jack Petchey - Intern Internship programme to support youth participation LBS Afghan Welcome Support to families from Afghanistan LBS Cost of Living Form Filling Resident support to assist completion of benefit forms LBS Suicide Prevention Group activities for young people with mental health concerns LBS Ukraine Mentoring 1 to 1 individual Mentoring support to Ukraine young people LBS Youth Engagement Youth participation and engagement activities LBSIGLA Prosperity Action One off volunteering support for disadvantaged residents London Plus- Resilience Creation of an emergency team of volunteers within Sutton MAPS Schools - Games Aid 1 to 1 Mentoring to disadvantaged young people MAPS Schools - Glenthome 1 to 1 Mentoring within a school environment Department of Levelling Up - Support and activities to families from Hong Kong Hong Kongers Sports Buddy - Comic Relief Support and activities to Ukraine families Community Health support within Benhill Sutton 1 to 1 individual Mentoring support to young people 1 to 1 individual Mentoring support to young people Group and individual activities to disabled adults or those with Additional needs Residents support through volunteer Navigators on Blood Pressure, BMI and health Obtain feedback and share residents, insight tolfrom NHS SWLINHS Innovation Fund - Health Navigators SWLINHS Health - Core 20 Connectors Voluntary Sector Investment Brokerage William Wates- Mentoring Community and organisational support 1 to 1 Mentoring for disadvantaged young people 22
SUTTON BOROUGH VOLUNTEER BUREAU Operating as VOLUNTEER CENTRE SUTTON NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 21. ANALYSIS OF NET ASSETS BETWEEN FUNDS General Funds Designated Restricted Funds Funds Total 2024 Total 2023 2024 Current asséts Current liabilities 180,213 {43,325) 165,641 184,021 529,875 (43,325) 399,739 (37,9901 £136,888 £165,641 £184,021 £486,550 £361,749 Comparative information is as follows: General Funds Deslgnated Funds Restricted Funds Total 2023 Totsl 2022 2023 Current assets Current liabilities 169,252 {37,990) 115,641 114,846 399,739 {37,990} 449,475 {59,471) £131,262 £115,641 £114,846 £361,749 £390,004 22. CONTINGENT ASSETS The charity has been awarded some multi-year grants with specified or implied timeframes which preclude recognition of the full amount. The amount of such contingent assets is £1,533,826, to be received from 2024125. 23. RELATED PARTY TRANSACTIONS There were no transactions with related parties in 2024 or 2023. 23