2023-09-30-accounts - Llanbister Community Hall

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Trustees’ Annual Report for the period

From 01/10/2022 To 30/09/2023

Charity name: Llanbister Community Hall

Charity registration number: 1048820

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	A VILLAGE HALL FOR THE USE OF THE INHABITANTS OF THE COMMUNITY OF LLANBISTER AND THE FORMER CIVIL PARISH OF LLANANNO
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Community building for the use of local groups including; Playgroup (Ti a Fi), School, Young Farmers, Pool Team, Whist Club, Badminton Club, Keep fit and Catch- up Club. Hire for private use christenings, birthday parties, funerals etc
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All trustees have had proper regard to the guidance.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We finished a few of our projects this year, the bar area was finished successfully and the wall at the back of the hub has been done. We have had more people hiring the hall this year partly because all restrictions due to covid-19 have been lifted. The beer and bowls evening once a month is going well with the community coming together to enjoy a game of bowls in the hall. Whist twice a month is enjoyed by a lot of people and the YFC are putting the av equipment to good use when practising for their competitions. We have keep-fit during the autumn and winter and 2 badminton groups who play all year round. Catch-up club is a twice monthly event which is open to all age groups and has had a lot of talks and activities. The hall committee held a joint fundraiser with a local family in aid of Parkinsons where our local male voice choir entertained usforthe evening.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	With the capital projects completed and reserves at the agreed level the committee are satisfied that the remaining unrestricted funds are to be used as working capital for 23-24.
Statement explaining the policy for holding reserves statingwhy they areheld	Para 1.22	Reserve Policy states that reserves will be maintained at £20,0000.
Amount of reserves held	Para 1.22	£20,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Fundraising, grants and income from hall activities
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Ongoing maintenance and repair of the building fabric. Succession planning for future stability of the management committee.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	LEASE AND TRUST DEED DATED 10 AUGUST 1995
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Management Committee shall consist of up to 12 elected members and 11 representative members and may include not more than 3 co-opted members. Elected members are selected at the AGM (November). Representative members are appointed prior to the AGM. Representative member shall be appointed by each of the following organisations: St Cynlio’s Church, Llanbister Pound Aloes Baptist Chapel Llanbister WI Cantal YFC Llanbister Community Council An elected representative of the residents of the civil parish of Llanbadarn Fynydd Llanbister School PTA Llanbister Sports Committee Governors of llanbister School
Additional information (optional) You may choose to include further statements		where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Training available through the PAVO (County Voluntary Committee). Constitution, accounts and policies provided.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Llanbister Community Hall
Other name the charity uses
Registered charity number	1048820
Charity’s principal address	Maesgwyn Farm Abbey-cwm-hir Llandrindod Wells Powys LD1 6PT

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	TracyLewis	Chair
	Geoff Morgan	Vice-Chair
	Joni Hughes	Secretary
	Helen Hughes	Treasurer

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Helen Hughes	Joni Hughes
	Treasurer	Secretary
	24/01/24
	24/01/24

			No (if any)
Llanbister Community Hall			1048820
Receipts andpayments accounts
For the period from	Period start date	To	Period end date
	01/10/2022		30/09/2023

Section A Receipts and payments

	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Hall income- rentalto groups	9,608	-	-	9,608	2,884
Hall income- rentalprivatehire	389	-	-	389	3,111
Fundraising events	10,415	-	-	10,415	6,579
Incomefrom Election	-	-	-	-	200
Grants	1,200	4,025	-	5,225	25,022
Community Council	650	-	-	650	650
Interest	7	-	-	7	7
Misc	124	-	-	124	25
*Sub total*(Gross income for AR)	22,394	4,025	-	26,418	38,477

A2 Asset and investment sales, (see table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

**Total receipts **	22,394	4,025	-	26,418	38,477

A3 Payments
Cleaning	2,008	-	-	2,008	1,588
Utilities	5,853	-	-	5,853	6,851
Activities expenditure	2,243	-	-	2,243	1,010
Fundraisingexpenditure	4,474	-	-	4,474	5,752
Insurance & annual checks	1,491	-	-	1,491	1,303
Repair & renewal	1,252	-	-	1,252	5,759
AV Equipment	-		-	-	2,624
Admin	36	-	-	36	14
Misc	131	-	-	131	1,250
**Sub total **	17,489	-	-	17,489	26,150

A4 Asset and investment purchases, (see table)
Capital expenditure - Hub	-	4,025	-	4,025	87,646
Capital expenditure - Kitchen/bar	13,340	-	-	13,340	14,000
**Sub total **	13,340	4,025	-	17,365	101,646

**Totalpayments **	30,829	4,025	-	34,853	127,796

*Net of receipts/(payments)*	- 8,435	-	-	- 8,435	- 89,318
A5 Transfers between funds	-	-	-	-	-
A6 Cash funds lastyear end	30,541	-	-	30,541	118,609
*Cash funds thisyear end*	22,106	-	-	22,106	29,291

Section B Statement of assets and liabilities at the end of the period

Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	Barclays Business Reserve Account	7	-	-
	Current Account	22,098	-	-
		-	-	-
	*Total cash funds*	22,106	-	-
	(agree balances with receipts and payments account(s))	OK		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
		Helen Hughes		24/01/2024
		Joni Hughes		24/01/2024

Inde mlne ComrNn mmlttee I reportto the trustees on my examlnation of the accounts of Llanbi5ter Communrty Hall Committee for the year endin8 30th September 2023. A5 the charity trustees you are responsible for the preparation of the accounts in accordance with the quIrements of the Charittes Att 2011. I report in respett of my examination of the accounts carried out under sectlon 145 of the 2011 Act and In carryin8 Out my examlnation I have followed all the applicable direcbons glven by the Charity Commlsslon under section 145 of the Att. I have completed my exarnSnatlon. I confirm that no materièl matters have come to my attentlon in connection wsth the examination which 8lves me cause to believe that In. arry material respett.. Accountlng records were not kept In respett of the Trust as required bv sectbon 130 of the Charities Act The accounts did not accord wlth the accounUn8 records or The accounts did not comply w¢th the appIlble requirements ncerning the form and content of the accounts set out in the charities Re8ulatlons 2008 other than any quIrement that the accounts glve a "tfue and falr" view which is not a matter considered as part of an independent examinatlon. the ex•mlMOon to whlch •ttentlon should be drnwn In rnspert In order to en•ble a proper Und•rst•ndI ofthe •¢uunts to be rtKhed. Si8ned: Name.. Relevant professlonal qualificatlon OT membershlp of professional b dy Address: rL krticj le< Date: Lri I'l% flLLLLL cf