## **Trustees’ Annual Report for the period** **From 01/10/2022 To 30/09/2023** **Charity name: Llanbister Community Hall** ## **Charity registration number: 1048820** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A VILLAGE HALL FOR THE USE OF THE
INHABITANTS OF THE COMMUNITY OF
LLANBISTER AND THE FORMER CIVIL PARISH OF
LLANANNO| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Community building for the use of local
groups including; Playgroup (Ti a Fi),
School, Young Farmers, Pool Team, Whist
Club, Badminton Club, Keep fit and Catch-
up Club.
Hire for private use christenings, birthday
parties, funerals etc| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have had proper regard to the
guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We finished a few of our projects this year,
the bar area was finished successfully
and the wall at the back of the hub has
been done.
We have had more people hiring the hall
this year partly because all restrictions due
to covid-19 have been lifted.
The beer and bowls evening once a month
is going well with the community coming
together to enjoy a game of bowls in the
hall.
Whist twice a month is enjoyed by a lot of
people and the YFC are putting the av
equipment to good use when practising for
their competitions.
We have keep-fit during the autumn and
winter and 2 badminton groups who play all
year round.
Catch-up club is a twice monthly event
which is open to all age groups and has
had a lot of talks and activities.
The hall committee held a joint fundraiser
with a local family in aid of Parkinsons
where our local male voice choir
entertained usforthe evening.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |||| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|With the capital projects completed and
reserves at the agreed level the committee
are satisfied that the remaining unrestricted
funds are to be used as working capital for
23-24.| |Statement explaining the
policy for holding reserves
statingwhy they areheld|Para 1.22|Reserve Policy states that reserves will be
maintained at £20,0000.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fundraising, grants and income from hall
activities| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|Ongoing maintenance and repair of the
building fabric.
Succession planning for future stability of
the management committee.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|LEASE AND TRUST DEED DATED 10
AUGUST 1995| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Management Committee shall consist of
up to 12 elected members and 11
representative members and may include not
more than 3 co-opted members.
Elected members are selected at the AGM
(November). Representative members are
appointed prior to the AGM.
Representative member shall be appointed by
each of the following organisations:
St Cynlio’s Church, Llanbister
Pound Aloes Baptist Chapel
Llanbister WI
Cantal YFC
Llanbister Community Council
An elected representative of the
residents of the civil parish of
Llanbadarn Fynydd
Llanbister School PTA
Llanbister Sports Committee
Governors of llanbister School| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Training available through the PAVO
(County Voluntary Committee).
Constitution, accounts and policies
provided.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Llanbister Community Hall| |---|---| |Other name the charity uses|| |Registered charity number|1048820| |Charity’s principal address|Maesgwyn Farm
Abbey-cwm-hir
Llandrindod Wells
Powys
LD1 6PT| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||TracyLewis|Chair||| ||Geoff Morgan|Vice-Chair||| ||Joni Hughes|Secretary||| ||Helen Hughes|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Helen Hughes|Joni Hughes| ||

Treasurer|Secretary| ||24/01/24|| ||24/01/24|| |||||||**No (if any)**|**No (if any)**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**Llanbister Community Hall**|||||**1048820**|||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||Period start date||**To**|Period end date|||| ||||01/10/2022|||30/09/2023|||| ||||||||||| ## **Section A Receipts and payments** ||
**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| |---|---|---|---|---|---|---|---|---|---| ||**to the nearest**
**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Hall income- rentalto groups|**9,608**||**-**||**-**||**9,608**||**2,884**| |Hall income- rentalprivatehire|**389**||**-**||**-**||**389**||**3,111**| |Fundraising events|**10,415**||**-**||**-**||**10,415**||**6,579**| |Incomefrom Election|**-**||**-**||**-**||**-**||**200**| |Grants|**1,200**||**4,025**||**-**||**5,225**||**25,022**| |Community Council|**650**||**-**||**-**||**650**||**650**| |Interest|**7**||**-**||**-**||**7**||**7**| |Misc|**124**||**-**||**-**||**124**||**25**| |**_Sub total_**_(Gross income for_
_AR)_|**22,394**||**4,025**||**-**||**26,418**||**38,477**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_ **|**22,394**||**4,025**||**-**||**26,418**||**38,477**| ||||||||||| |**A3 Payments**|||||||||| |Cleaning|**2,008**||**-**||**-**||**2,008**||**1,588**| |Utilities|**5,853**||**-**||**-**||**5,853**||**6,851 **| |Activities expenditure|**2,243**||**-**||**-**||**2,243**||**1,010**| |Fundraisingexpenditure|**4,474**||**-**||**-**||**4,474**||**5,752 **| |Insurance & annual checks|**1,491 **||**-**||**-**||**1,491 **||**1,303**| |Repair & renewal|**1,252 **||**-**||**-**||**1,252 **||**5,759**| |AV Equipment|**-**||||**-**||**-**||**2,624**| |Admin|**36**||**-**||**-**||**36**||**14**| |Misc|**131 **||**-**||**-**||**131 **||**1,250**| |**_Sub total_ **|**17,489**||**-**||**-**||**17,489**||**26,150**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |Capital expenditure - Hub|**-**||**4,025**||**-**||**4,025**||**87,646**| |Capital expenditure - Kitchen/bar|**13,340**||**-**||**-**||**13,340**||**14,000**| |**_Sub total_ **|**13,340**||**4,025**||**-**||**17,365**||**101,646**| ||||||||||| |**_Totalpayments_ **|**30,829**||**4,025**||**-**||**34,853**||**127,796**| ||||||||||| |**_Net of receipts/(payments)_**|**- 8,435**||**-**||**-**||**- 8,435**||**- 89,318**| |**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**30,541**||**-**||**-**||**30,541**||**118,609**| |**_Cash funds thisyear end_**|**22,106**||**-**||**-**||**22,106**||**29,291**| ||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**|**Details**|**Details**|**Details**||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| |---|---|---|---|---|---|---|---|---|---| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Barclays Business Reserve Account||||**7**||**-**||**-**| ||Current Account||||**22,098**||**-**||**-**| ||||||**-**||**-**||**-**| ||**_Total cash funds_**||||**22,106**||**-**||**-**| ||(agree balances with receipts and payments
account(s))||||OK||||OK| ||||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on
behalf of all the trustees|Signature||||Print Name||||Date of
approval| ||||||Helen Hughes||||24/01/2024| ||||||Joni Hughes||||24/01/2024| Inde mlne ComrNn mmlttee I reportto the trustees on my examlnation of the accounts of Llanbi5ter Communrty Hall Committee for the year endin8 30th September 2023. A5 the charity trustees you are responsible for the preparation of the accounts in accordance with the ￿quIrements of the Charittes Att 2011. I report in respett of my examination of the accounts carried out under sectlon 145 of the 2011 Act and In carryin8 Out my examlnation I have followed all the applicable direcbons glven by the Charity Commlsslon under section 145 of the Att. I have completed my exarnSnatlon. I confirm that no materièl matters have come to my attentlon in connection wsth the examination which 8lves me cause to believe that In. arry material respett.. Accountlng records were not kept In respett of the Trust as required bv sectbon 130 of the Charities Act The accounts did not accord wlth the accounUn8 records or The accounts did not comply w¢th the appIl￿ble requirements ncerning the form and content of the accounts set out in the charities Re8ulatlons 2008 other than any ￿quIrement that the accounts glve a "tfue and falr" view which is not a matter considered as part of an independent examinatlon. the ex•mlMOon to whlch •ttentlon should be drnwn In rnspert In order to en•ble a proper Und•rst•ndI￿ ofthe •¢uunts to be rtKhed. Si8ned: Name.. Relevant professlonal qualificatlon OT membershlp of professional b dy Address: r*L krticj le< Date: Lri I'l% flL*LLLL cf