Trustees’ Annual Report for the period
From 01/10/2021 To 30/09/2022
Charity name: Llanbister Community Hall
Charity registration number: 1048820
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A VILLAGE HALL FOR THE USE OF THE INHABITANTS OF THE COMMUNITY OF LLANBISTER AND THE FORMER CIVIL PARISH OF LLANANNO |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Community building for the use of local groups including; Playgroup (Ti a Fi), School, Young Farmers, Pool Team, Whist Club, Badminton Club, Keep fit and Catch- up Club. Hire for private use christenings, birthday parties,funerals etc |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All trustees have had proper regard to the guidance. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference N/A Para 1.38 Policy on grant making N/A Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Grants and income October 2021 we received a National Lottery Grant of £10,000 towards the kitchen – this was match funding for the grant in 2020/21. February 22 we were successful in applying for the Garreg Llwyd Community Fund (£12,187.52) which was used to replace the fence at the back of the hub, install internet/WiFi and conference equipment in both halls and community activities run by the Catch-up Club. Expenditure Oct – Nov 21 – Work on the hub was completed with this provides the community with a large meeting room, AV equipment and storage. Utilities have increased during this period with the price of oil fluctuating. Events and activities May 22 – Speed Shear. Good use of the hall by local groups as the community began to feel confident in socialising again after covid-19. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Expenditure for this year has exceeded income as the work on the Hub and Hall Bar have been completed this financial year. Funding for this was received in the previous financialyear |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | Reserve Policy states that reserves will be maintained at £20,0000. The closing balance for theyear includes some unpaid bills. |
| Amount of reservesheld | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fundraising, grants and income from hall activities |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Ongoing maintenance and repair of the building fabric. Succession planning for future stability of the management committee. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royal charter) |
Para 1.25 | LEASE AND TRUST DEED DATED 10 AUGUST 1995 |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Management Committee shall consist of up to 12 elected members and 11 representative members and may include not more than 3 co- opted members. Elected members are selected at the AGM (November). Representative members are appointed prior to the AGM. Representative member shall be appointed by each of the following organisations: St Cynlio’s Church, Llanbister Pound Aloes Baptist Chapel Llanbister WI Cantal YFC Llanbister Community Council An elected representative of the residents of the civil parish of Llanbadarn Fynydd Llanbister School PTA Llanbister Sports Committee Governors of llanbister School |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Training available through the PAVO (County Voluntary Committee). Constitution, accounts and policies provided. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | Llanbister CommunityHall |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1048820 |
| Charity’s principal address | Maesgwyn Farm Abbey-cwm-hir Llandrindod Wells Powys LD1 6PT |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| TracyLewis | Chair | |||
| Geoff Morgan | Vice-Chair | |||
| Joni Hughes | Secretary | |||
| Helen Hughes | Treasurer | |||
Corporate trustees – names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Helen Hughes | Joni Hughes | |
Treasurer |
Secretary | |
| 04/01/2024 | ||
| 04/01/2024 |
| No (if any) | No (if any) | CC16a | |||||||
|---|---|---|---|---|---|---|---|---|---|
| Llanbister Community Hall | 1048820 | ||||||||
| Receipts andpayments accounts | |||||||||
| For the period from |
Period start date | To | Period end date | ||||||
| 01/10/2021 | 30/09/2022 | ||||||||
| Section A Receipts and payments | |||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||
| to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Hall income-rental to groups | 2,884 | - | - | 2,884 | 7,759 | ||||
| Hall income-rental private hire | 3,111 | - | - | 3,111 | 12 | ||||
| Fundraising events | 6,579 | - | - | 6,579 | - | ||||
| Income from Election | 200 | - | - | 200 | 200 | ||||
| Grants | - | 25,022 | - | 25,022 | 167,070 | ||||
| Community Council | 650 | - | - | 650 | 650 | ||||
| Interest | 7 | - | - | 7 | 2 | ||||
| Misc | 25 | - | - | 25 | - | ||||
| Sub total(Gross income for AR) |
13,456 | 25,022 | - | 38,477 | 175,693 | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| Sub total | - | - | - | - | - | ||||
| **Total receipts ** | 13,456 | 25,022 | - | 38,477 | 175,693 | ||||
| A3 Payments | |||||||||
| Cleaning | 1,588 | - | - | 1,588 | 1,485 | ||||
| Utilities | 6,851 | - | - | 6,851 | 4,995 | ||||
| Activities expenditure | 1,010 | - | - | 1,010 | 565 | ||||
| Fundraisingexpenditure | 5,752 | - | - | 5,752 | 60 | ||||
| Insurance & annual checks | 1,303 | - | - | 1,303 | 1,881 | ||||
| Repair & renewal | 5,759 | - | - | 5,759 | - | ||||
| AV Equipment | - | 2,624 | - | 2,624 | 3,845 | ||||
| Admin | 14 | - | - | 14 | 35 | ||||
| Misc | - | - | - | - | 1,250 | ||||
| **Sub total ** | 22,276 | 2,624 | - | 24,900 | 14,115 | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Capital expenditure - Hub | - | 87,646 | - | 87,646 | 82,976 | ||||
| Capital expenditure - Kitchen/bar | - | 14,000 | - | 14,000 | |||||
| **Sub total ** | - | 101,646 | - | 101,646 | 82,976 | ||||
| **Totalpayments ** | 22,276 | 104,270 | - | 126,546 | 97,091 | ||||
| Net of receipts/(payments) | - 8,820 | - 79,248 | - | - 88,068 | 78,602 | ||||
| A5 Transfers between funds | - | - | - | - | - | ||||
| A6 Cash funds lastyear end | 39,361 | 79,248 | - | 118,609 | 40,007 | ||||
| Cash funds thisyear end | 30,541 | - | - | 30,541 | 118,609 |
Section B Statement of assets and liabilities at the end of the period
| Categories | Details | Details | Details | Unrestricted funds |
Restricted funds |
Endowment funds |
|||
|---|---|---|---|---|---|---|---|---|---|
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Barclays Business Reserve Account | 16,104 | - | - | |||||
| Current Account | 14,437 | - | - | ||||||
| - | - | - | |||||||
| Total cash funds | 30,541 | - | - | ||||||
| (agree balances with receipts and payments account(s)) |
OK | OK | |||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
- | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
||||||
| B5 Liabilities | - | ||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||||||
| Helen Hughes | 04/01/2024 | ||||||||
| Joni Hughes | 04/01/2024 |
LLANBISTER COMMUNITY HALL COMMITTEE lance Sheet 1$¢ October 2 21- Balanco Sht at 0¢tor 2021 Loss for year Balance Sheet at 30th S8Ptgmbar 2022 118608.91 88068.32 / Bardays Business Reserve AUnt Currant 16103.69 14436.9 In¢om8 Expgndituro 38477.27 126545.59 / Lo88 for year 88068.32 I certify that I havo 8udiled these aUnts and from thg infomialion suppligd to mè, found them to a tru$ and correct balance. ci IL 1513