## **Trustees’ Annual Report for the period** **From 01/10/2021 To 30/09/2022** **Charity name: Llanbister Community Hall** **Charity registration number: 1048820** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|A VILLAGE HALL FOR THE USE OF THE
INHABITANTS OF THE COMMUNITY OF LLANBISTER
AND THE FORMER CIVIL PARISH OF LLANANNO| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Community building for the use of local
groups including; Playgroup (Ti a Fi),
School, Young Farmers, Pool Team, Whist
Club, Badminton Club, Keep fit and Catch-
up Club.
Hire for private use christenings, birthday
parties,funerals etc| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All trustees have had proper regard to the
guidance.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **N/A** Para 1.38 Policy on grant making **N/A** Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Grants and income
October 2021 we received a National Lottery
Grant of £10,000 towards the kitchen – this
was match funding for the grant in 2020/21.
February 22 we were successful in applying
for the Garreg Llwyd Community Fund
(£12,187.52) which was used to replace the
fence at the back of the hub, install
internet/WiFi and conference equipment in
both halls and community activities run by
the Catch-up Club.
Expenditure
Oct – Nov 21 – Work on the hub was
completed with this provides the community
with a large meeting room, AV equipment
and storage.
Utilities have increased during this period
with the price of oil fluctuating.
Events and activities
May 22 – Speed Shear.
Good use of the hall by local groups as the
community began to feel confident in
socialising again after covid-19.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Expenditure for this year has exceeded
income as the work on the Hub and Hall Bar
have been completed this financial year.
Funding for this was received in the previous
financialyear| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|Reserve Policy states that reserves will be
maintained at £20,0000. The closing balance
for theyear includes some unpaid bills.| |Amount of reservesheld|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fundraising, grants and income from hall
activities| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|Ongoing maintenance and repair of the
building fabric.
Succession planning for future stability of the
management committee.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25|LEASE AND TRUST DEED DATED 10
AUGUST 1995| |How is the charity
constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Management Committee shall consist of up
to 12 elected members and 11 representative
members and may include not more than 3 co-
opted members.
Elected members are selected at the AGM
(November). Representative members are
appointed prior to the AGM.
Representative member shall be appointed by
each of the following organisations:
St Cynlio’s Church, Llanbister
Pound Aloes Baptist Chapel
Llanbister WI
Cantal YFC
Llanbister Community Council
An elected representative of the
residents of the civil parish of
Llanbadarn Fynydd
Llanbister School PTA
Llanbister Sports Committee
Governors of llanbister School| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|Training available through the PAVO
(County Voluntary Committee).
Constitution, accounts and policies provided.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Llanbister CommunityHall| |---|---| |Other name the charity uses|| |Registered charitynumber|1048820| |Charity’s principal address|Maesgwyn Farm
Abbey-cwm-hir
Llandrindod Wells
Powys
LD1 6PT| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||TracyLewis|Chair||| ||Geoff Morgan|Vice-Chair||| ||Joni Hughes|Secretary||| ||Helen Hughes|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Helen Hughes|Joni Hughes| ||

Treasurer|Secretary| ||04/01/2024|| ||04/01/2024|| |||||||**No (if any)**|**No (if any)**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**Llanbister Community Hall**|||||**1048820**|||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||Period start date||**To**||Period end date||| ||||01/10/2021||||30/09/2022||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest**
**£**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Hall income-rental to groups|**2,884**||**-**||**-**||**2,884**||**7,759**| |Hall income-rental private hire|**3,111**||**-**||**-**||**3,111**||**12**| |Fundraising events|**6,579**||**-**||**-**||**6,579**||**-**| |Income from Election|**200**||**-**||**-**||**200**||**200**| |Grants|**-**||**25,022**||**-**||**25,022**||**167,070**| |Community Council|**650**||**-**||**-**||**650**||**650**| |Interest|**7**||**-**||**-**||**7**||**2**| |Misc|**25**||**-**||**-**||**25**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**13,456**||**25,022**||**-**||**38,477**||**175,693**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| ||||||||||| |**_Total receipts_ **|**13,456**||**25,022**||**-**||**38,477**||**175,693**| ||||||||||| |**A3 Payments**|||||||||| |Cleaning|**1,588**||**-**||**-**||**1,588**||**1,485**| |Utilities|**6,851**||**-**||**-**||**6,851**||**4,995**| |Activities expenditure|**1,010**||**-**||**-**||**1,010**||**565**| |Fundraisingexpenditure|**5,752**||**-**||**-**||**5,752**||**60**| |Insurance & annual checks|**1,303**||**-**||**-**||**1,303**||**1,881**| |Repair & renewal|**5,759**||**-**||**-**||**5,759**||**-**| |AV Equipment|**-**||**2,624**||**-**||**2,624**||**3,845**| |Admin|**14**||**-**||**-**||**14**||**35**| |Misc|**-**||**-**||**-**||**-**||**1,250**| |**_Sub total_ **|**22,276**||**2,624**||**-**||**24,900**||**14,115**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |Capital expenditure - Hub|**-**||**87,646**||**-**||**87,646**||**82,976**| |Capital expenditure - Kitchen/bar|**-**||**14,000**||**-**||**14,000**||| |**_Sub total_ **|**-**||**101,646**||**-**||**101,646**||**82,976**| ||||||||||| |**_Totalpayments_ **|**22,276**||**104,270**||**-**||**126,546**||**97,091**| ||||||||||| |**_Net of receipts/(payments)_**|**- 8,820**||**- 79,248**||**-**||**- 88,068**||**78,602**| |**A5 Transfers between funds**|**-**||**-**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**39,361**||**79,248**||**-**||**118,609**||**40,007**| |**_Cash funds thisyear end_**|**30,541**||**-**||**-**||**30,541**||**118,609**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**|**Details**|**Details**|**Details**||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| |---|---|---|---|---|---|---|---|---|---| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Barclays Business Reserve Account||||**16,104**||**-**||**-**| ||Current Account||||**14,437**||**-**||**-**| ||||||**-**||**-**||**-**| ||**_Total cash funds_**||||**30,541**||**-**||**-**| ||(agree balances with receipts and payments
account(s))||||OK||||OK| ||||||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on
behalf of all the trustees|Signature||||Print Name||||Date of
approval| ||||||Helen Hughes||||04/01/2024| ||||||Joni Hughes||||04/01/2024| LLANBISTER COMMUNITY HALL COMMITTEE lance Sheet 1$¢ October 2 21- Balanco Sh￿t at 0¢to￿r 2021 Loss for year Balance Sheet at 30th S8Ptgmbar 2022 118608.91 88068.32 / Bardays Business Reserve A￿Unt Currant 16103.69 14436.9 In¢om8 Expgndituro 38477.27 126545.59 / Lo88 for year 88068.32 I certify that I havo 8udiled these a￿Unts and from thg infomialion suppligd to mè, found them to a tru$ and correct balance. ci IL 1513