Friends of Youlgrave School All Saints, Church of England {VA) Primary School Alport Lane, Youlgrave DE45 IWL Charity number: 1048563 Trustees, Annual Report for Year ending 31Si July 2020 Introductlon The charity is an association with a governing document set out in rules adopted on 10 May 1995 and amended on 6 July 1995 and 12 November 2012. History, obJectTves and actlvlties of the Trust The Friends of Youlgrave School exists for the purpose of advancing the education of pupils of Youlgrave School by providing and assisting in the provision of facilities not normally provided by the Local Authority. Names of the charity trustees who manage the charity Lisa Bingham - trustee and chair since February 2020 Heather Stelling- trustee Libby Bryant took on the role of secretary and Kirsty Prince took role of treasurer in February 2020. Management and governance arrangements The friend5 of Youlgrave School is no longer representative of two groups. The school association YASSA wa5 incorporated into the Friend5 of Youlgrave School, as there were no ongoing volunteers for the committee roles required. The Friends of Youlgrave School is now open both to the parents and guardians of children at Youlgrave school, teachers and anyone else who is supportive of the objectives of the charity. Funds are raised from the general public and use is made of gift aid. The head teacher advises the governing body of any projects within the school, which merit support and decisions are made bythe governing body. The school association IYASSAI was also open to all parents or guardians of children at Youlgrave School and to all teachers. This had an elerted committee, which was closed in 2020 for the reasons stated above. The governors annually review the risks that the charlty faces. As with many small charities the main threat is from shortage of donations and shortage of volunteers to take on the essential roles. Procedures and policy for grant rnaking The trustees usually meet once a year and consider what grants they will make and review any feedback that has been received. The trustees always seek feedback on the actual use of the grants given and the achievements made. The explanation and feedback received are sufficient for monitoring and quality for the grants made.
Achievements and performance of the Trust During the year the Friends has continued to raise sums to allow the school to finance capital and other improvements in the school. The charity granted donations amounting to £25,700. YASSA continued to support the curriculum with visits, events and equipment to enrich the education provided. Policy on reserves Cash In the bank 31, July 2020, was £4214.93, split between reserve and current accounts. The main risk to the charity is loss of fundraising ability. The reserve accounts are to cover ongoing grants that could be required in the following 12 months. Money in the reserve account is held for long term project provision. Future plans The trustees intend to continue providing grants to Youlgrave School in a similar way to the recent past, with the empha515 on maintaining the high level of education provided. The trustees will retain flexibility to the timin& and scale of grant making. Statement of trustees, responsibilities Charity law requires the trustees to prepare financial statements for each financial year, which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to: select suitable accounting policies and then apply them consistently: make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards and statements of recommended practise has been followed, subject to any departures disclosed and explained in the financial statements- and prepare the financial statements on the going concern unless it is inappropriate to presume that the charity will continue in operational existence The trustees are responsible for keeping proper records, which disclose with reasonable accuracy at any time the financial position of the charity, and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charlty and hence taking reasonable steps for the prevention and detertion of fraud and other irregularities. The charity's trustees are responsible for the preparation of the accounts. The charlty's trustees consider that an audit is not required for this year under section 144 of the charities Act 2011 but that an independent examination is required, on account of the income exceeding £25,000. An independent examiner has been asked to.. examine the accounts under section 145 of the Charitie5 Act to follow the procedures laid down in the general directions given by the Charity Commission (Under section 145{5llbl of the Charities Act, and to state whether particular matters have come to his attention.
Independent Examlner The trustees are grateful to John Bishop for undertaking an independent examination of the accounts this year. The trustees declare that they have approved the trustee< report above Slgned on behalf of the charlt¢s trustees: Name(s): Signaturels): Date: ol
Financial report for Friends of Youlgrave School Year ending July 31st 2020
| Bank Balance at 1st August 2019 | Bank Balance at 1st August 2019 | ||
|---|---|---|---|
| Friends | £4,113.01 | ||
| YASSA | £1,924.35 | ||
| TOTAL | £6,037.36 | ||
| Activity during the year to 31st July | |||
| Friends | |||
| Income | Donations | £415.00 | |
| Interest | £5.66 | ||
| Cake Sales | £57.50 | ||
| Collection pots | £104.38 | ||
| Book stall | £42.00 | ||
| Roberts recycling | £225.00 | ||
| TheGivingLottery | £111.20 | ||
| Stamptastic | £10.67 | ||
| Lockdown Doorstep Photography Shoot Fundraise | £480.00 | ||
| Miscellaneous (Paypal) | £1.00 | ||
| Second hand uniform sale | £6.20 | ||
| STEM donations for school | £25,000.00 | ||
| YASSA closing account | £103.75 | ||
| TOTAL | £26,562.36 | ||
| Expenditure | Coaches | (£510.00) | |
| Leavers Hoodies | (£170.40) | ||
| Starters book bags | (£80.04) | ||
| Star of Bethlehem donation to school private fund | (£700.00) | ||
| Transfer of donations to school | (£25,000.00) | ||
| TOTAL | (£26,460.44) | ||
| Net Income/(Expenditure) | £101.92 | ||
| YASSA | |||
| Income | Roberts recycling | £311.50 | |
| Stamptastic | £10.33 | ||
| TheGivingMachine | £16.00 | ||
| Terracycle | £54.37 | ||
| Events | £686.00 | ||
| Christmas Fayre | £993.52 | * | |
| Donation towards iPads | £64.88 | * | |
| TOTAL | £2,136.60 |
Donations to school
Expenses
| Bean Bags | (£107.94) | |
|---|---|---|
| Scholastic Ltd reading spines | (£311.52) | |
| IQ Digital | (£268.80) | |
| Puddle suits Class 1 | (£168.00) | |
| iPads | (£1,058.40) | |
| Christmas presents | (£90.61) | |
| Christmas Fayre expenses | (£48.36) | |
| Coaches | (£1,065.00) | |
| Licensing and subscriptions | (£97.76) | |
| Parentkind | (£73.00) | |
| Raffle | (£73.81) | |
| Yorkshire Sculpture Park | (£594.00) | |
| Closing of account | (£103.75) | |
| TOTAL | (£4,060.95) | |
| Net Income/(Expenditure) | -£1,924.35 |
Bank Balance at 31st July 2020
Friends £4,214.93 Current Account £632.48 Reserve Account £3,582.45 YASSA £0.00 Closed TOTAL £4,214.93
- Income amounts declared but not accounted for on bank account statements (Cash from Christmas Fayre kept in safe and allocated to paying the iPad invoice)
Prepared by Kirsty Prince, Treasurer for Friends of Youlgrave School (18/08/2020) (YASSA accounts prepared on behalf of Charlotte Mochrie, former treasurer to YASSA)