Trustees’ Annual Report for the period
From 31/03/2023 Period start date To Period end date
01/04/2024
Charity name: PONTARDULAIS TOWN BAND
Charity registration number: 1048396
Objectives and Activities
| Objectives and Activities | Objectives and Activities | Objectives and Activities |
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document Para 1.17 To promote Brass Band Musicmaking To encourage and provide tuition to interested individuals |
||
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Regular Rehearsal and carry out concerts and competition |
||
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees aware |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Policy on grant making | Para 1.38 |
| Policy on social investment including program related investment |
Para 1.38 |
| Contribution made by volunteers |
Para 1.38 |
| Other |
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Brass Academy developed further with increased membership to develop young and new players. Summer School and Brass workshops carried out. Achievements include maintaining healthy membership and regular rehearsals and maintaining status in Championship section nationally. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Accounts independently examined |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | N/A |
| Amount of reserves held | Para 1.22 | N/A |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Members subscriptions and Public collections |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Management Committee |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
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Charity name PONTARDULAIS TOWN BAND
Other name the charity uses
Registered charity number 1048396
Charity’s principal address THE BANDROOM
HIGH STREET
PONTARDULAIS
SWANSEA SA4 8RU
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Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 NEIL PALMER TREASURER COMMITTEE
2 NIGEL BUIST CHAIR COMMITTEE
3 ZOE WHETTON SECRETARY COMMITTEE
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5
6
7
8
9
10
11
12
13
14
15
16
17
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19
20
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) |
Neil Palmer |
|---|---|
| Position (eg Secretary, Chair, etc) |
Treasurer |
| Date | 30/12/2024 |
PONTARDULAIS TOWN BAND INCOME & EXPENDITURE FOR THE PERIOD 114123 to 3113124 Balance at bank 21.571.68 Revenue Income Subs Patronaqe Christmas Collections Music Refund Amazon Smile Donations Easyfundraisinq Academy Summer School Collection Hall Hire Concert Bristol Polos Hals & Jackets Grant Pontardulais Council Grants Ty Cerdd BBE Grant Enqaqements Revenue Expenditure Electnc Water Musical Director Academy Band Lead Hall Hire Bandsafe TrainintyBootcamplDBS Bandroom Maintenance & Security Stationary Printer Ink Copier Repairs Blackpool 2023 Coach Music Purchases Secretary Expenses Players Expenses Insurance Llandeilo cOnrt Tickets Brass Bands Enqland Membership 8,988.00 1.832.97 3,161.40 43.65 18.71 540.00 21.75 138.00 1,563.00 400.00 379.00 250.00 650.00 350.00 1,775.00 1,507.00 206.50 4,230.00 510.00 100.00 195.00 217.74 301.97 1,350.00 941.90 146.81 2,196.50 1,384.18 24.00 210.60 klkl St Davids Day Concert Llandeilo Concert Social BBQ & Refreshments Annual Concert Xmas Concert Crowdfundinq Horn Loss Repayment 2023 Blackpool Coach Academy Concert Collection 2023 Blackpool Hotel & Meals 2024 Blackpool Hotel 349.83 505.17 666.08 1.012.50 822.00 289.99 17.83 520.00 255.50 30.00 645.00 Instrument Repairs Parts & Tools Muzodo Security Alarm Annual Fee Concerts Buffet Supplies TrophieslEnoravinq Summer School Hall Hire & Tuition Unrforms Jackets & Polos IT Equipment & Website Blackpool May 2023 Hotel Inslrument Purchases Contest Entry & Reqistralion Anr)ual Concert Hall Hire Food Bank Donations Makinq Music CIO Assistance Performinq Riqhls Academy Band Xmas Grft Blackpool May 2024 Hotel 849.60 38.21 280.00 74.38 35.00 712.00 602.49 41.58 720.00 5,420.70 1,057.50 320.00 100.00 130.00 159.88 472.40 600.00 Total Expenditure Excess Income over Expenditure Closinq Balan Deposit Bank AGcount 25,135.94 89.44 21.661.12 286.05 Total Income 25,225.38 Including opening Balance
Independent Examiner's Report to the Trustees of Pontardulais Town Band We report on the attached aLcounts of the Trust for the year ended 31 st March 20?4 Respective responsibilities of Trustees and Examiner The Charity's trustees are responsible t.or the preparation of the accounts. The Charity's trustees consider that ali audit is not required for this year under Section 145 (1) of tlie Charities Act 201 I, and that an iiidependcnt examination is needed. It is our responsibility to: exainine the accounts under section 145 of the l 993 Act follow the procedures laid down in the general DireLtions given by the Charity Commission (under secti(In l45 (1) ot" the Act) state whether any specific matters have come to my attention Basis of the Independent Examiner's Report The exainination was carricd out in accordance with the General Directions given by thL Chcirity Commissioners. The exainination includes a review ot.thc aLL()untinLy record,% kept by the charity, alonsy with a coinparisi)n ot. the accounts preseiitcd with thobL' fLC()rds. It also inLI udes Lonsideratioii ot. aiiy unusual details or disLlosures in the aLL()uiits, and seek8 explanations fi'oin trustccs coiiLerningy any such In(itters. The proLedures uiidLrtak¢n do not providL Lill th¢ evideiiLe that would necessarily bL' required in a tull audit. Consequently, wi do not express an audit opinion on the view gyiven by the accounts. Independent Examiner's Statement Dui'ingy our examination. no matters have come to our attention., (l) which &iives us reasonable cause to believe that in any material respect - the trustccs have not Inet the requireinents to ensure that.. proper accounting records have becn kept (in accordance with section 145 ot.the 2011 Act) the prepared accounts agree with the accounting records and comply witli the accounting requireinents ot the Act {2) to which, in our opinion. attention should be drawn in order to enable a proper understanding of the accounts to be r¢ached. AID Accountants Ltd Unit 13 Yr Hen Farchnad Carmarthen Street LLANDEILO SA19 6BJ Carmarthenshire