## **Trustees’ Annual Report for the period** **From 31/03/2023 Period start date To Period end date** **01/04/2024** ## **Charity name: PONTARDULAIS TOWN BAND** ## **Charity registration number: 1048396** ## **Objectives and Activities** |**Objectives and Activities**|**Objectives and Activities**|**Objectives and Activities**| |---|---|---| |SORP reference||| |Summary of the purposes of
the charity as set out in its
governing document
Para 1.17
**To promote Brass Band Musicmaking**
**To encourage and provide tuition to**
**interested individuals**||| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
**Regular Rehearsal and carry out**
**concerts and competition**||| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees aware**| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making|Para 1.38| |Policy on social investment
including program related
investment|Para 1.38| |Contribution made by
volunteers|Para 1.38| |Other|| ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
**----- End of picture text -----**
|**Achievements and Performance**|**Achievements and Performance**|**Achievements and Performance**| |---|---|---| |SORP reference||| |||| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Brass Academy developed further with**
**increased membership to develop**
**young and new players.**
**Summer School and Brass workshops**
**carried out.**
**Achievements include maintaining**
**healthy membership and regular**
**rehearsals and maintaining status in**
**Championship section nationally.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Accounts independently examined**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**N/A**| |Amount of reserves held|Para 1.22|**N/A**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Members subscriptions and Public**
**collections**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Management Committee**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name PONTARDULAIS TOWN BAND
Other name the charity uses
Registered charity number 1048396
Charity’s principal address THE BANDROOM
HIGH STREET
PONTARDULAIS
SWANSEA SA4 8RU
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 NEIL PALMER TREASURER COMMITTEE
2 NIGEL BUIST CHAIR COMMITTEE
3 ZOE WHETTON SECRETARY COMMITTEE
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
– Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**|Neil Palmer| |---|---| |**Position (eg Secretary,**
**Chair, etc)**|Treasurer| ||| |**Date**|30/12/2024| PONTARDULAIS TOWN BAND INCOME & EXPENDITURE FOR THE PERIOD 114123 to 3113124 Balance at bank 21.571.68 Revenue Income Subs Patronaqe Christmas Collections Music Refund Amazon Smile Donations Easyfundraisinq Academy Summer School Collection Hall Hire Concert Bristol Polos Hals & Jackets Grant Pontardulais Council Grants Ty Cerdd BBE Grant Enqaqements Revenue Expenditure Electnc Water Musical Director Academy Band Lead Hall Hire Bandsafe TrainintyBootcamplDBS Bandroom Maintenance & Security Stationary Printer Ink Copier Repairs Blackpool 2023 Coach Music Purchases Secretary Expenses Players Expenses Insurance Llandeilo cOn￿rt Tickets Brass Bands Enqland Membership 8,988.00 1.832.97 3,161.40 43.65 18.71 540.00 21.75 138.00 1,563.00 400.00 379.00 250.00 650.00 350.00 1,775.00 1,507.00 206.50 4,230.00 510.00 100.00 195.00 217.74 301.97 1,350.00 941.90 146.81 2,196.50 1,384.18 24.00 210.60 klkl St Davids Day Concert Llandeilo Concert Social BBQ & Refreshments Annual Concert Xmas Concert Crowdfundinq Horn Loss Repayment 2023 Blackpool Coach Academy Concert Collection 2023 Blackpool Hotel & Meals 2024 Blackpool Hotel 349.83 505.17 666.08 1.012.50 822.00 289.99 17.83 520.00 255.50 30.00 645.00 Instrument Repairs Parts & Tools Muzodo Security Alarm Annual Fee Concerts Buffet Supplies TrophieslEnoravinq Summer School Hall Hire & Tuition Unrforms Jackets & Polos IT Equipment & Website Blackpool May 2023 Hotel Inslrument Purchases Contest Entry & Reqistralion Anr)ual Concert Hall Hire Food Bank Donations Makinq Music CIO Assistance Performinq Riqhls Academy Band Xmas Grft Blackpool May 2024 Hotel 849.60 38.21 280.00 74.38 35.00 712.00 602.49 41.58 720.00 5,420.70 1,057.50 320.00 100.00 130.00 159.88 472.40 600.00 Total Expenditure Excess Income over Expenditure Closinq Balan Deposit Bank AGcount 25,135.94 89.44 21.661.12 286.05 Total Income 25,225.38 Including opening Balance Independent Examiner's Report to the Trustees of Pontardulais Town Band We report on the attached aLcounts of the Trust for the year ended 31 st March 20?4 Respective responsibilities of Trustees and Examiner The Charity's trustees are responsible t.or the preparation of the accounts. The Charity's trustees consider that ali audit is not required for this year under Section 145 (1) of tlie Charities Act 201 I, and that an iiidependcnt examination is needed. It is our responsibility to: exainine the accounts under section 145 of the l 993 Act follow the procedures laid down in the general DireLtions given by the Charity Commission (under secti(In l45 (1) ot" the Act) state whether any specific matters have come to my attention Basis of the Independent Examiner's Report The exainination was carricd out in accordance with the General Directions given by thL Chcirity Commissioners. The exainination includes a review ot.thc aLL()untinLy record,% kept by the charity, alonsy with a coinparisi)n ot. the accounts preseiitcd with thobL' fLC()rds. It also inLI udes Lonsideratioii ot. aiiy unusual details or disLlosures in the aLL()uiits, and seek8 explanations fi'oin trustccs coiiLerningy any such In(itters. The proLedures uiidLrtak¢n do not providL Lill th¢ evideiiLe that would necessarily bL' required in a tull audit. Consequently, wi do not express an audit opinion on the view gyiven by the accounts. Independent Examiner's Statement Dui'ingy our examination. no matters have come to our attention., (l) which &iives us reasonable cause to believe that in any material respect - the trustccs have not Inet the requireinents to ensure that.. proper accounting records have becn kept (in accordance with section 145 ot.the 2011 Act) the prepared accounts agree with the accounting records and comply witli the accounting requireinents ot the Act {2) to which, in our opinion. attention should be drawn in order to enable a proper understanding of the accounts to be r¢ached. AID Accountants Ltd Unit 13 Yr Hen Farchnad Carmarthen Street LLANDEILO SA19 6BJ Carmarthenshire