The Friends of W ndham House S rt for the Year Endin 3 1st March 2025 Chari istratioTh Number: 1048253 Address: Wyndham House Surgery, Silvert0 Exeter, Devon EX5 4HZ To preserve and protect the health of patients and all those within the catchment area of Wyndham House Surgery by providing and assisting in the provision of facilities, grants. loans. support services and equipment not nornially provided by the statutory authorities. To advance the education of the public in health care by carrying out research, publishing and distributing the results. Committee Members: Mr M Shipton MrMWHolt Mr J D Disbman Mr R K Higman Ms K Goldby Mrs L C Mottram Mrs J A Melville Mr PR Kidds . Chairn . Secretary . Tre&surer Membership Secretsry Notes: . The Friends of Wyndham House Surgery is a Non-lncorpordted Association regulated by Constitution dated 28 NovemtKr 2018. The Trustees are eIected at cach Annual Genernl Meeting. The Tnths hold at least four meetings in each calendar year. Decisions are detern]iDed by the majority of Trustees present at any meeling who are entitled to vote and a quonlln is five members of the con]mittee. All Trustees give their time freely and no remunerdtion to them was made in the year. Also Trustees are required to disclose any confiicts of interest and to withdrdw from any decisions where such a confiict may arise. The Cl)arity qualifies as a Financial Institution under International Common Rew)rting Stsndards, but makes DO payments to recipients who are tax resident in CRS reportable jurisdictions. The Charity is a grant giving organisation with no employees. and there w¢r¢ 71 memlxrs with voting rights at the year end. 2024 financial figures are shown in brackets for comparison. Page I
2Jf£ Income for the twelve months w&$ £34J60 (£3J,002) and expenditure was £20,1¥(£27,843) giving an excess of income over expenditure of £14236 (£3, 159). Our generous donations included £1,040 (£2.680) that qualifies as Gift Aid and a further £5255 (£6,520) for the Gift Aid Small Donations Scheme. The value of the Investment Portfolio was £549,590 (£554,132). The income from this Provides us with a significant part of our revenue whilst this capitsl. along with our CCLA deposit fund, acts as a contingency reserve in the years in which expenditure exceeds incom¢. All our funds ar¢ Silverton Link Up patient transport scheme and "Bertie" prescription delivery service continue to run very successfully along with Balance Classes. Over 65's Keep FIL Baby Weigb and Stay group and a regular menopause group which meet every 2 months. The Tai Chi classes adapted to include Qigong and we also initiated a seated yoga for the less abIe. The Silverton Memory Café continues its good work and we were happy to assist with grants to CA)ver their venue rental. The Wellbeing Co-ordinator has been very busy at keeping in touch by telephone and with home visits and the Film Club continues to be a success with the additional benefit of improving social intmctions. The Digital Social Prescribing projecl aiding people unfamiliar with modffli technology* also continued to give help and advice. We introduced last year grdnt aid for limited introductory grants for newly diwosed patients to have early access to introductory rehab cycling sessions with Freetrike of Silverton, which provides supervised cycling for dAsabled pp]e on purpose made cycles. Their major groups of clients are Strokes, ParkiDson"s Dise&8e, Multiple Sclerosis Dem¢nti4 Alzheimerfs, Head Injury and Cancer. No one has yet to tske up the offer. We are gratefid for th¢ r¢Lript of £754.69 from Transport For Your Community, and £1,500.00 from Rewe Bingo Club directly towards our Link Up service. As always. we are grateful for the generous gifts from all our donors. The Intss endeavour to regu]arly obtain feedback from beneficiaries of the Friends activities. Yet again there was no negative feedback in the current year. We are grntefid to all our trustees and other participants at committee meetings for their support and to record our thanks to the many volunteers and suppliers who give assistance to au these projects for whicb we provide grant ai(L M Shipton J Dishman FCA Treasurer Date: Page 2
Notes to the Accounts Related P Transactions In the financial year to March 2025 payments wer¢ made: Direct to Patricia Jones, who is married to this charity's Treasurer (in post until 9 October 2024), for expenses involved to support the role of Wellbeing Co-ordinator for the Wyndham House Surgery in this ar and &s agreed and regularly reviewed by all trustees and in line with our policy on "Conflicts of Interest" Detailed expense claims, which covered a dedicated mobile telephone, trdvel expenses and ancillary expenses were submitted quarterly and were signed off by the chair of the Friends or other authorised trustee but never by the Treasurer. Donations: Year End 31 March 2025 In Memoriam Donations £200-£299 Donations £IOO-£199 Other Donations below £1 00.00 Total Government Grants Transport For Your Community Total Hypothecated Small Donations Bertie Balance Classes Film Club Link Up Link Up (Christopher Hill Charity) I Link Up (Rewe Bingo Club) Link Up Passenger Donations Total 578.53 188.50 167.48 934.51 754.69 754.69 10 225.00 802.50 400.00 891.00 250.00 1,500.00 4.105.06 19 8,173.56 General Donations Donations £200-£299 Donations £IOO-£199 Other Donations below £lOO.00 Totsl Totsl all Donations 640.00 400.00 427.40 30 1467.40 Items Purchased in the ear for the use of W ndham House Sur t aided b the Friends Palliative care for the community (funding of nurse) £2.187.42 Page 3
Policie5 The charity h&s (ktailed written policies which are reviewed annually. usually at the Febnwy meeting. A brief summary follows:_ Anti-comiption & Bribery Bullying and Harassment Tainted Donations Code of Fundrnising Practice The charity has initiated a policy reflecting the Code of Fundraising Prnctice as issued by the Fundraising Regulator, but owing to the small amount of active fundraising tsking plac¢ (under £1,000), as opposed to unsolicited donations received, the committee voted not to r¢gister with the Fund Raising Regulator, but to use its guid¢lines. Complaints Policy The ch8rity has an individual trustee who is tasked lo consider any complaints. Th¢s¢ should be reported either direct to a trustee or at Surgery reception, Conflicts of Interest Trustees declare any conflicts and take no part in discussions or voting unless invited to provide infonnation. A register is kept of any potential conflicts of interest. Data Protection Policy The charity is committed to processing dats in accordance with its responsibilities under the UK General Data Prot¢ction Regulation (UK GDPR) and the Data Protection Act 2018. The trustees are also committed to ensuring that personal data is held with integrity and appropriate confidentiality. Financial Control Procedures and R¢s¢rv¢s Policy The charity has a detsiled financial monitoring and controls wlicy, along with grant making guideline& control arxounty rerVes, tainted donations and internal financial control policies. Fit & Proper Person tkclarations All trnst¢¢s ar¢ requittd to sign declarations under Charity Commission Annex A. Health & Safety The charity has a comprehensive set of H¢alth & Safety policies to cover its Vari activities. Inveslment Policy The charity has a detailed Investment Policy. Management of Risks - The charity policy includes a risk register for all its activities. Policy for the Employment of Paid Staff - The charity has no employees. Privacy Policy The charity has a detailed policy and complies with the UK General Data Protection Regulations which is applied to inforniation we collect about individuals who interact with our organisation. It explains what petsonal infornation we eA)Ilect and how we use it. Safeguarding Vulnerable People Policy Th¢ charity has a detailed policy for safeguarding vulnerable people. Volunteer Policy The charity has a general I I w>iTrt policy for volunteers with more detaild policies for individual activities. Page 4
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Independent examiner's report to the trujttts of e Friends of W dham House S I report on the accounts of the Trust for the year ended 31 March 2025, which are set out on pages 5 to 6 with notes on page 3. Rupttdve responJlbillli# of trustees •nd ex4mlDer The charity's trustees are r¢sp)nsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 201 l Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act. to follow the procedures laid down in the general Directions given by th¢ Charlty Commission under section145(5)(b) of the 2011 Act; and to state whether particular matters have Come to my attention. Basts of independent examlner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanatiOILS from you &8 trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and cons¢quently no opinion is given &8 to wh¢thcr th¢ accounts present a 'true and fair view, and the rep)rt is limited to those rnatters set out in the statement below. Independent tmIner'S slatemeDt In connection with my examinatio no matter has come to my attention: (l) which gives me reasonable cause to believe that in any material respcct the requirements: to keep accounting records in accordance with section 130 of the 2011 Act. and to prepare aoUllts which accord with the accounting records and comply with the accounting requirements of the 2011 Act hav¢ not been met. or (2) to whiclL in my opiniofy attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Paul Webster Relevant prof¢ssional qualification or body: Retired Bank Official, formerly Associate of th¢ Institute of Banker& Address: Old Church Roa( Silverton, Exeter EX5 4HS Signed: Date: aEJQ Page 7
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