Trustees’ Annual Report for the period
From 01/09/2023 Period start date To 31/08/2024 Period end date
Charity name: Chieveley Pre-School
Charity registration number: 1048094
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The aim of the pre-school is to provide care and education to children aged 2-5, mainly through play-based activities. The pre- school receives funding from the local council to provide equipment, resources and qualified staff to care for the children, all of whom come from the local area. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The committee members are aware that ‘having regard’ to the commission’s public benefit guidance means that they able to show that: |
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they are aware of the guidance
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• they have taken it into account when making a decision to which the guidance is relevant
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• if they decide to depart from the guidance, they have a good reason for doing so
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The pre-school charity has provided between 20-30 children this year with many activities and opportunities which have contributed to their development, increasing their confidence to move on to school. The pre-school provision allows for parents to work during the hours their child attends. This provides income for families and greater levels of opportunity. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The pre-school is central to the village community and has maintained a steady number of children on the books this year, following a period of closure in Jan/Feb of the previous financial year. The financial position has significantly improved and has stabilised due to ongoing fundraising and an increase in funding with the higher number of pupils. There is still a need to continue fundraising efforts to help with income. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Over the last few years the financial results of the pre-school have been very challenging due to external factors such as government funding and energy running costs. In particular our revenue can vary enormously. This is because numbers of children vary due to demographic reasons together with the admissions policy of local schools. However, we have not needed to access our financial reserves for support and these remain intact. A sum of £3000 was raised and placed in the reserves fund a few years ago to be used only for the development of a memorial garden in the honour or a former pupil who sadly passed away. This sum was removed from reserves this year and has been used to complete the now fully functioning memorial garden. The committee has agreed that the pre- school should aim to hold reserves covering 6 months of expenditure. This level will give the committee enough time to adjust expenditure plans and seek alternative sources of revenue if a major problem should arise. |
| Amount of reserves held | Para 1.22 | £15,235 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
Child fees and Nursery Education Grant The charity’s principal sources of funds (including Para 1.47 any fundraising)
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | No investments made or planned |
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | Largest risk of loss of funding from low pupil numbers. However, we have entered the next financial year with a good number of pupils and in a good position |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royalcharter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Committee members shall be elected for one year at the Annual General Meeting. Retiring Committee members are eligible for re-election unless they have already served on the Committee in any capacity for ten consecutive years. Co-opted members may join at any time on the invitation of the Committee but shall retire at the next Annual General Meeting. No co-opted member shall serve for more than six consecutive years. In the event of the death or resignation of an elected Committee member, the vacancy shall be filled until the next Annual General Meeting by a Family Member or an Affiliate Member appointed by the Committee. All Committee members will have one vote each at Committee meetings. In the event of a tie the Chair of the Committee has a second or casting vote. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | ChieveleyPre-School |
|---|---|
| Other name the charityuses | |
| Registered charitynumber | 1048094 |
| Charity’s principal address | Chieveley Pre School School Road Chieveley West Berkshire RG20 8TY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|
|---|---|---|---|---|---|
| Nicola Charles | 1/9/22 to 25/1/23 | Pre-School Committee | |||
| Josie Herbert | 1/9/22 to 5/12/22 | Pre-School Committee | |||
| Dan Barrett | 6/12/22 to 25/1/23 | Pre-School Committee | |||
| Alexandra Williams | 1/9/22 to 25/1/23 | Pre-School Committee | |||
| Katie Karpinski | 25/1/23 to 23/11/23 | Pre-School Committee | |||
| Catherine Hobbs | 25/1/23 onward | Pre-School Committee | |||
| Jillian Hobbs | 25/1/23 onward | Pre-School Committee | |||
| Sarah Densley | 23/11/23 to 1/9/24 | Pre-School Committee | |||
| Elizabeth Pollard | 1/9/24 onward | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name Jillian Hobbs Catherine Hobbs Elizabeth Pollard
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Sandra Turner – Pre-School Manager
Exemptions from disclosure
Reason for non-disclosure of key personnel details
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Other optional information
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Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) | Signature(s) Jillian Hobbs |
Catherine Hobbs |
|---|---|---|
| Full name(s) | Full name(s) Jillian Hobbs |
Catherine Hobbs |
| Position (eg Secretary, | Position (eg Secretary, Chair |
Treasurer |
| Chair, etc) | ||
| Date 20/05/25 fF |
I Sept-Dec Jan-Apr Actval Actual May-Aug Actual Actual 2024 2023 2022 2021 IINCOME l Fees | Refunds Nursery Education Grant Fundraising Grants Donations Other 7.249.30 10.972.60 9.270.40 -137.30 -30.00 16.065.92 26.298.01 14.669.84 1 3.027.00 60.00 801.07 400.00 27.492.30 -167.30 57.033.77 3,888.07 400.00 0.00 3.253.63 20.99) -3.905 27.670 2.580 236 752 1406 29.164 19.783 60.636 4226 83.404 5.855 3,995 8.73 455 3.244.90 26.342.22 40.438.21 25.120.04 91.900.47 49,728 94.895 113.492 IEXPENOITURE 9.578 57,337 985 8.907 72,510 398 3,250 75,204 701 Premises Rent WageslTaxlPension Training Consumables Equipment Fundraising Costs Administration Insurance Advertising Other 3.205.00 3.205.00 3,205.00 15.586.38 18.796.52 29.611.74 894.00 95.00 1,150.89 833.28 650.77 320.66 3.682.49 1.085.08 70.99 25.00 645.14 1,081.40 1,184.10 835.62 9,615.00 63,994.64 989.00 2.634.94 5.088.23 95.99 2.910.64 835.62 150.00 151.99 4.639 8.610 2,030 112 30 2000 5.988 2.414 60 5.123 810 545 935 761 833 317 738 150.00 320 151.99 22.023.06 28,529.31 35,913.68 86.466.05 73,%0 97,234 94.420 Net Surplus l Deficit 4,319.16 11.908.90 -10,793.64 5.434.42 -24,232 -2,339 19,072 Opening bank account Closlng bank account 2.344.42 6,663.58 18.572.48 6,663.58 18.572.48 7.778.84 2,344.42 7,778.84 26,577 34.540 15,468 2,344 26.577 34,540 IRESERVES Opening Reserves Transferred from Bank Bank Interest Closlng Reserves 18,034.33 18.106.52 15.173.12 -3,000.00 61.45 72.19 66.60 18,106.52 15.173.12 15.234.57 18.034.33 -3,000.00 200.24 15,234.57 17,925 12,300 5,439 109 186 18,034 17,925 12,300 12,300 Total cash blf Totalcash clf 20.378.75 23,013.41 44.501 46.840 27,768 20,379 44,501 46,840 I have reviewed the accounts of Chieveley Pre-school playgroup together with the books and receipts supplied to me. To the best of my information and belief the said accounts reflect the totals fof the year ended 31 August 2024 and the state of affairs at that date. I ¢Gp coff¢f q mo/1 Ac)A &4sr eouQ*NJ oxii q<AJ