Trustees' Annual Report for the period
Period start date Period end date 01 09 2022 31 08 2023 To
From
Section A Reference and administration details
Charity name
Bottesford & District Pre-School
Other names charity is known by
Registered charity number (if any) 1047896
Charity's principal address The Garden, Barkestone Lane
Bottesford Nottingham Postcode NG13 0AL
Names of the charity trustees who manage the charity
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Name of person (or
Dates acted if not for whole
Trustee name Office (if any) body) entitled to appoint
year
trustee (if any)
1 E Bradford Chair From 01/10/18 Committee
2 H Priestley Secretary From 01/10/19 Committee
3 S Bradley Treasurer From 01/10/18 Committee
4 K Russell From 01/10/19 Committee
5 K Roberts From 01/10/18 Committee
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
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TAR
Sept 2022
1
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)
Manager – Mrs Lucinda Tongue
Section B Structure, governance and management
Description of the charity’s trusts
Constitution – Pre-School Learning Alliance Model Constitution 2011 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Appointed by Management Committee Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
TAR
Sept 2022
2
| Bottesford & District Pre School Charity No (if any) 1047896 Period start date 01/09/2022 To Period end date 31/08/2023 CC39a Annual accounts for the period |
Bottesford & District Pre School Charity No (if any) 1047896 Period start date 01/09/2022 To Period end date 31/08/2023 CC39a Annual accounts for the period |
|
|---|---|---|
| Section A | Statement of financial activities | |
| Descriptions by natural category Note Incoming resources (Note 3) fees for charitable services Donations, legacies and Grants Welfare food reimbursement Fundraising events Interest and dividends Staff training supplement S01 Resources expended (Notes 4-7) Staff costs 4 Cost of fundraising events Rent, rates and Insurance 4 Repairs and maintenance Light and heat 4 telephone postage and stationery 4 Milk, refreshments & cooking supplies Children's play costs 4 legal and professional fees bank charges and interest depreciation Miscellaneous S02 S03 S04 S05 S06 S07 S08 S09 S10 Total funds carried forward Total funds brought forward Net movement in funds Net incoming/(outgoing) resources before transfers Gains and losses on investment assets Gains and losses on revaluation of fixed assets for the charity’s own use Other recognised gains/(losses) Net incoming/(outgoing) resources before other recognised gains/(losses) Gross transfers between funds Total resources expended Total incoming resources |
Unrestricted funds Restricted income funds Endowment funds Total this year Total year ending 31/8/22 £ £ £ £ £ F01 F02 F03 F04 F05 102,004 102,004 106,440 120 120 30 461 461 448 4,521 4,521 4,703 589 589 57 - 107,695 - - 107,695 111,677 87,132 - - 87,132 79,077 1,132 - - 1,132 481 4,953 - - 4,953 5,310 2,870 - - 2,870 1,299 3,741 - - 3,741 2,343 2,665 - - 2,665 2,717 678 - - 678 1,172 4,005 - - 4,005 8,648 755 - - 755 755 - - - - - - - - - - - - - - 150 - - - - - - - - - - |
|
| 107,931 - - 107,931 101,952 (236) - - (236) 9,725 - - - - - (236) - - (236) 9,725 - - - - - - - - - - |
||
| (236) - - (236) 9,725 |
||
| - - (236) - - (236) 9,725 |
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Section B Balance sheet
| Note | Total this year | Total last year | |||
|---|---|---|---|---|---|
| £ | £ | ||||
| Fixed assets | F01 | F02 | |||
| Tangible assets (Note 8) | B01 | - | - | ||
| B02 | - | - | |||
| Investments (Note 9) | B03 | - | - | ||
| Total | fixed assets | B04 | - | - | |
| Current assets | |||||
| Stock and work in progress | B05 | - | - | ||
| Debtors (Note 10) | B06 | 3,681 | 2,084 | ||
| (Short term) investments | B07 | - | - | ||
| Cash at bank and in hand | B08 | 137,874 | 108,669 | ||
| Total current assets | B09 | 141,554 | 110,753 | ||
| Creditors: amounts falling due within one | |||||
| year (Note 11) | B10 | 33,304 | 2,266 | ||
| Net current assets/(liabilities) | B11 | 108,251 | 108,487 | ||
| Total assets less current liabilities | B12 | 108,251 | 108,487 | ||
| Creditors: amounts falling due after one year | |||||
| (Note 11) | B13 | - | - | ||
| Provisions for liabilities and charges | B14 | - | - | ||
| Net assets | B15 | 108,251 | 108,487 | ||
| Funds of the Charity | |||||
| Unrestricted funds | B16 | 108,251 | 108,487 | ||
| Designated funds | B17 | - | - | ||
| Total unrestricted funds | 108,251 | 108,487 | |||
| Restricted income funds (Note 12) | B18 | - | - | ||
| Endowment funds(Note 12) | B19 | - | - | ||
| Total funds | B20 | 108,251 | 108,487 | ||
| Signed by one or two trustees on behalf trustees |
of all the Signature |
Date of approval | |||
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Section C Notes to the accounts
Note 1 Basis of preparation
This section should be completed by all charities .
1.1 Basis of accounting
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:
- Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005);
• and with* Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE);
- and with the Charities Act.
[** except for the following].
Give details in this box if a different standard has been followed.
- -Tick as appropriate:
if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”;
if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick “Financial Reporting Standards for Smaller Enterprises (FRSSE)”.
** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes.
1.2 Change in basis of accounting
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year (§ except for the following).
Give details in this box of any material changes that have been made.
§ if no changes have been made to accounting policies then delete these words.
1.3 Changes to previous accounts
No changes have been made to accounts for previous years.
Give details in this box of any material changes that have been made.
§§ if no changes have been made to accounts for previous periods then delete these words.
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Section C Notes to the accounts (cont)
Note 2 Accounting policies
This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.
INCOMING RESOURCES
Recognition of incoming These are included in the Statement of Financial Activities (SoFA) when: resources the charity becomes entitled to the resources; the trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability. Incoming resources with Where incoming resources have related expenditure (as with fundraising or contract income) related expenditure the incoming resources and related expenditure are reported gross in the SoFA. Grants and donations Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to and gifts which they relate. Contractual income and This is only included in the SoFA once the related goods or services have been delivered. performance related grants Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the Gifts in kind amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. Donated services and These are only included in incoming resources (with an equivalent amount in resources facilities expended) where the benefit to the charity is reasonably quantifiable, measurable and material . The value placed on these resources is the estimated value to the charity of the service or facility received. The value of any voluntary help received is not included in the accounts but is described in the Volunteer help trustees’ annual report. Investment income This is included in the accounts when receivable. Investment gains and losses This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. EXPENDITURE AND LIABILITIES Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Grants with performance Where the charity gives a grant with conditions for its payment being a specific level of service conditions or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Grants payable without These are only recognised in the accounts when a commitment has been made and there are performance conditions no conditions to be met relating to the grant which remain in the control of the charity. ASSETS Tangible fixed assets for use These are capitalised if they can be used for more than one year, and cost at least £500. by charity They are valued at cost or a reasonable value on receipt. Investments Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value.
Stocks and work in progress These are valued at the lower of cost or market value.
POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE
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Section C Notes to the accounts (cont)
Note 3 Analysis of incoming resources
Incoming resources may be further analysed if this would help the reader of the accounts.
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Unrestricted restricted This year Last year
Analysis £ £ £ £
- -
- -
- -
- -
Total - -
- -
- -
- -
- -
Total - -
- -
- -
- -
- -
Total - -
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- -
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Total - -
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Total - -
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Section C Notes to the accounts (cont)
Note 4 Analysis of resources expended
Resources expended may be further analysed if this would help the reader of the accounts.
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year ending
Unrestricted restricted This year 31/8/22
Analysis £ £ £ £
Staff costs - -
Payroll 85602.78 85,603 77,713
Pensions 1227.84 1,228 859
Training 0 - 505
Christmas meal 275 275 -
Literature 0 - -
Travel costs for attending courses 0 - -
Bonus 26.45 26 -
- -
Total 87,132 - 87,132 79,077
Rent, rates & Insurance - -
Rent 2602.73 2,603 2,421
Rates 614.4 614 1,101
Insurance 1549.4 1,549 1,533
Total 4,767 - 4,767 5,054
Light, heat & water - -
Green waste collection 0 - -
Gas & Electric 3741.04 3,741 2,343
Water 186.8 187 255
-
Total 3,928 - 3,928 2,598
Telephone, stationery & Postage - -
Telephone 1153.2 1,153 906
Internet 480.64 481 412
Postage, stationery & 156.17
adverts 156 42
Cleaning & Toiletries 119.08 119 239
Software expenses 755.44 755 1,118
- -
- -
Total 2,665 - 2,665 2,717
Children's play costs - -
Toys & Equipment 1574.14 1,574 2,472
Sundown visit for 237.85
leavers 238 100
Outside visits 0 - 22
Christmas party 0 - 55
Garden project 2193.31 2,193 5,999
- -
- -
Total 4,005 - 4,005 8,648
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CC178 IExc811
Section C Notes to the accounts (cont)
Note 5 Details of certain items of expenditure
5.1 Trustee expenses
Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees. If no expenses were paid, please enter ‘None’ in the appropriate box(es).
| please enter ‘None’ in the appropriate box(es). | |||||
|---|---|---|---|---|---|
| This year | Last year | ||||
| Number of trustees who were paid expenses | 0 | 0 | |||
| Nature of the expenses | 0 | 0 | |||
| Total amount paid | £ | £ | |||
| This year Last year £ £ Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner or auditor. If nothing was paid please enter NONE in the appropriate box(es). 5.2 Fees for examination or audit of the accounts |
|||||
| Independent examiner’s or auditors' fees for reporting on the accounts |
720 | 720 | |||
| Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor |
0 | 0 |
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Section C Notes to the accounts (cont)
Note 6 Paid employees Please complete this note if the charity has any employees.
6.1 Staff Costs
| This year £ |
This year £ |
year ending 31/8/22 £ |
year ending 31/8/22 £ |
||||||
|---|---|---|---|---|---|---|---|---|---|
| Gross wages, salaries and benefits in | kind | 85,603 | 77,713 | ||||||
| Employer’s National Insurance costs | - | ||||||||
| Pension costs | 1,228 | 859 | |||||||
| 26 | - | ||||||||
| Total staff costs | 86,857 | 78,572 | |||||||
| 6.2 Average number of full-time equivalent employees in the year | This year Number |
year ending 31/8/22 Number |
|||||||
| The parts of the charity in which the employees work |
Childcare Bursar Cleaner |
5 1 1 |
5 1 1 |
||||||
| Total | 7 | 7 |
6.3 Defined contribution pension scheme Please complete if a defined contribution pension scheme is operated. Brief details of the scheme
Smart Pensions Defined Contribution scheme
| The amount of any contributions prepaid at the year end The costs of the scheme to the charity for the year The amount of any contributions outstanding at the year end |
This year Last year £ £ 1227.84 858.8 0 0 0 0 |
|---|---|
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Section C Notes to the accounts (cont)
Note7 Grantmaking
Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.
7.1 Total value of grants
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Grants to Grants to
institutions individuals
Purpose for which grants made Total amount Total amount
£ £
- -
- -
- -
- [ - ]
- [ - ]
- [ - ]
Total - -
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7.2Grants made to institutions
If the charity has made grants to particular institutions that are material in the context of its grantmaking please give details of the institution supported, purpose of the grant and total paid to each institution listed. Sufficient information should be given to provide a reasonable understanding of the range of institutions supported.
| institutions supported. | |
|---|---|
| Names of institutions Total grants to institutions Purpose |
Total amount of grants paid £ - - - - - - - - - |
| - |
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Section C Notes to the accounts (cont)
Note8 Tangible fixed assets
Please complete this note if the charity has any tangible fixed assets
8.1 Cost or valuation
| Freehold land | Freehold land | Other land & | Plant, | Plant, | Fixtures, | Fixtures, | Payments on | Payments on | Total | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| & buildings | buildings | machinery and | fittings and |
account | and | |||||||
| motor | equipment | assets under | ||||||||||
| vehicles | construction | |||||||||||
| £ | £ | £ | £ | £ | £ | |||||||
| Balance brought | - | - | - | - | - | |||||||
| forward | ||||||||||||
| Additions | - | - | - | - | - | - | ||||||
| Revaluations | - | - | - | - | - | - | ||||||
| Disposals | - | - | - | - | - | - | ||||||
| Transfers * | - | - | - | - | - | - | ||||||
| Balance carried | - | - | - | - | - | - | ||||||
| forward | ||||||||||||
| 8.2 Accumulated depreciation and | impairment provisions | |||||||||||
| **Basis | SL or RB | SL or RB | SL | or RB | SL | SL or RB | ||||||
| ** Rate | 5 years | |||||||||||
| Balance brought | - | - | - | - | - | |||||||
| forward | ||||||||||||
| Depreciation charge | - | - | - | - | - | |||||||
| for year | ||||||||||||
| Impairment provisions | - | - | - | - | - | - | ||||||
| Revaluations | - | - | - | - | - | - | ||||||
| Disposals | - | - | - | - | - | - | ||||||
| Transfers* | - | - | - | - | - | - | ||||||
| Balance carried | - | - | - | - | - | - | ||||||
| forward | ||||||||||||
| 8.3 Net book | value | |||||||||||
| Brought forward | - | - | - | - | - | - | ||||||
| Carried forward | - | - | - | - | - | - |
8.4 Revaluation
If any fixed assets have been revalued please give details of the valuer and method of valuation
* The "transfers" row is for movements between fixed asset categories.
** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction.
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Section C Notes to the accounts (cont)
Note 9 Investment assets
Please complete this note if the charity has any investment assets.
9.1 Fixed assets investments
| Carrying (market) value at end of year Add/(deduct):net gain/(loss) on revaluation Carrying (market) value at beginning of year Add:additions to investments at cost Less:disposals at carrying value |
£ - - - - |
|---|---|
| - |
Please provide below:
9.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03.
9.3 A breakdown of the income from investments agreeing with SOFA.
| Analysis of investments Other investments Total Investment properties Securities not listed on a recognised Stock Exchange Cash held as part of the investment portfolio Investments listed on a recognised stock exchange or held in common investment funds, open ended investment companies, unit trusts or other collective investment schemes Investments in subsidiary or connected undertakings and companies |
9.2 9.3 Market value at year end Income from investments for the year £ £ - - - - - - - - - - - - - - |
|---|---|
| - - |
9.4 Material investment holdings
If any investments are material in terms of their value (for example each represents more than 5 per cent of the value of the charity’s total investments) please provide details.
| Market value at | Market value at | Market value at | ||||
|---|---|---|---|---|---|---|
| year end | ||||||
| Investment | held | £ | ||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Total | - |
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Section C Notes to the accounts (cont)
Note 10 Debtors and prepayments
Please complete this note if the charity has any debtors or prepayments.
| Analysis of debtors | Amounts within |
falling due one year |
falling due one year |
Amounts falling due after more than one year |
Amounts falling due after more than one year |
Amounts falling due after more than one year |
||
|---|---|---|---|---|---|---|---|---|
| This year | Last year | This year | Last year | |||||
| £ | £ | £ | £ | |||||
| Trade debtors | 30,507.6 | 416.3 | - | - | ||||
| Amounts due from subsidiary and associated | ||||||||
| undertakings | - | - | - | - | ||||
| Other debtors | - | - | - | - | ||||
| Prepayments and accrued income | 3,714.6 | 2,500.5 | - | - | ||||
| Total | 34,222.1 | 2,916.8 | - | - |
Note 11 Creditors and accruals
Please complete this note if the charity has any creditors or accruals. 11.1 Analysis of creditors
| 11.1 Analysis of creditors |
||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Amounts | falling due | Amounts falling due after | ||||||||
| within one year | more than one year | |||||||||
| This year | Last year | This year | Last year | |||||||
| £ | £ | £ | £ | |||||||
| Loans and overdrafts | - | - | - | - | ||||||
| Trade creditors | - | 420 | - | - | ||||||
| Amounts due to subsidiary and associated | ||||||||||
| undertakings | - | - | - | - | ||||||
| Other creditors | 2,110 | 406 | - | - | ||||||
| Accruals and deferred income | 720 | 1,440 | - | - | ||||||
| Total | 2,830 | 2,266 | - | - |
11.2 Security over assets
If any loan, overdraft or other creditor holds a charge or other security over any assets of the charity please provide details.
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Section C Notes to the accounts (cont)
Note 12 Endowment and restricted income funds
Please complete this section if the charity has any endowment or restricted income funds.
12.1 Funds held
Please give a brief description of any of the following type of funds held by the charity:
-
permanent endowment funds (PE);
-
expendable endowment funds (EE); and
-
restricted income funds, including special trusts, of the charity (R).
-
other funds .
| Fund | Name | Type PE, EE , R or other |
Purpose and restrictions |
|---|---|---|---|
12.2 Movements of major funds
Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.
----- Start of picture text -----
Fund Fund
balances balances
brought Incoming Resources Gains and carried
forward resources expended Transfers losses forward
Fund names £ £ £ £ £ £
- - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Total Funds - - - - - -
----- End of picture text -----
12.3 Transfers between funds
Please give details of any transfers between funds.
From Fund (Name) To Fund (Name) Reason Amount
12.4 Analysis of net assets between funds
| 12.4 Analysis of net assets between funds | |
|---|---|
| Fixed assets Investments Net current assets Creditors due in more than one year and provisions Total net assets |
Unrestricted funds Restricted funds Endowed funds Total £ £ £ £ - - - - - - - - - - - - |
| - - - - |
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Section C Notes to the accounts (cont)
Note 13 Transactions with related parties
If the charity has any transactions with related parties (other than the trustee expenses explained in note 5) details of such transactions should be provided in this note. If there are no transactions to report, please enter “None” in the relevant boxes.
13.1 Remuneration and benefits
Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it.
----- Start of picture text -----
Amounts paid or benefit value
Legal authority (eg order,
Name of trustee or related party
governing document) This year Last year
£ £
0 0
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13.2 Loans
Please give details of and amounts owing to or from the charity’s trustees or other related parties by the charity at the year end.
| Due to trustees and related parties Due from trustees and related parties |
Name of trustee or related party Legal authority |
This year Last year £ £ 0 0 0 0 Amount owing |
|---|---|---|
13.3 Other transaction(s) with trustees or related parties
Please give details of any transaction undertaken by (or on behalf of) the charity in which a trustee or related party has a material interest.
| Name of the trustee | Relationship to | Description of the | This year | Last year | ||
|---|---|---|---|---|---|---|
| or related party | charity | transaction(s) | £ | £ | ||
| 0 | 0 | |||||
| 0 | 0 | |||||
| 0 | 0 |
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Section C Notes to the accounts (cont)
Note 14 Additional Disclosures
The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.
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Income categories
Donations, legacies and Grants Fundraising events Welfare food reimbursement Interest and dividends fees for charitable services Staff training supplement
Expenditure categories
Staff costs Cost of fundraising events Rent, rates and Insurance Repairs and maintenance Light and heat telephone postage and stationery Milk, refreshments & cooking supplies legal and professional fees Miscellaneous depreciation Children's play costs
To edit the lists replace existing categories on either list with the new headings you prefer to use.
Our Ref: E/MAB/GD/B331
25 June 2024
Bottesford Pre-School The Garden Barkestone Lane Bottesford Nottingham NG13 0AL
Dear Sirs
Following the independent review of the accounts for Bottesford Preschool for the year ended 31 August 2023, I can confirm that no material matters have come to my attention in connection with my examination.
I can confirm that the accounting records are kept as required by section 130 of the act.
I can confirm that the accounts correspond with the accounting records provided.
I have no concerns and have come across no matters to report on our thorough examination of the accounts.
If you do require any additional information from me, please do not hesitate to contact me and I will be more than happy to assist.
Yours faithfully
Georgina Deakin ACCA