2022-03-31-accounts - Derbyshire Japanese School

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PUBLIC 236A

Derbyshire Japanese School

Report and Financial Statements

31 March 2022

‘ PUBLIC 2364

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2022

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|||||||||| |---|---|---|---|---|---|---|---|---| |Trustees|Representative| |Toyota|;|Mr.|Kawata|:| |Motor Manufacturing (UK) Ltd|Chair of|the Board|(Appointed|| January 2022)|f||| |:|Mr.|Kuroda|4| |ToyotaToyota Tsusho Motor Manufacturing(UK)Ltd U.K.|Ltd||Mr.Oi[Mr.Saama|||C—C—CSCSCSCSCCdiC—‘LSCSC‘CSC‘idC(Committee| |Aisin|Europe|Manufacturing|(UK)|Ltd|Appointed|5|March 2021||| |Aioi Nissay|Dowa Europe|Ltd|Appointed|8 March 2021||| |Bank of|Tokyo Mitsubishi|(UK)|Ltd|Resigned|17 November 2021)||| |Koito Europe|Ltd|Mr.|Ishida|es| |Mitsui Marine|Insurance, EU Ltd|[Mr.Kannai|||[—“—s—s—sYTC]| |Nippon Express UK Ltd|[Mr.Saito||| |NSK Europe Ltd|Resigned|30 November 2021||| |NSK Europe Ltd|Appointed|30 November 2021||| |NTN|Bearings|(UK)|Ltd|Mr.|Shibata|ee| |Toyoda Gosei UK Ltd|[Mr.Kimura|||Cd| |M.O. Air International|(UK)|Ltd|[Mr.Kozai|| |Sumitomo|Electric Wires SysEULtd||Mr.Sakai|||Cid| |Sumitomo|Precision ProductsCoLtd||Mr.Miyoshi||—C—“‘“‘Cé*drTOC‘idCO| |Kawasaki|Heavy|Industries|(UK)|Ltd.|Appointed 7 April 2021)||| |Hitachi|Information|Control|Systems|‘|.|:| |Koyo|Bearings|(Europe)|LTD|Appointed|7|April|2021| |Toyota|Motor|Manufacturing|(UK)|Ltd|Appointed|7|January|2022| |Toyota Motor Manufacturing|(UK)|Ltd||Mr.Suganuma|||—‘“—™CSCSCSCSCCd(Committee) ||

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Principal address

Derbyshire Japanese School c/o John Port Spencer Academy, Main Street, Etwall, Derby DE65 6LU

Correspondence address

Derbyshire Japanese School c/o John Port Spencer Academy, Main Street, Etwall, Derby DE65 6LU

PUBLIC “3A

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2022

The Trustees present their report and financial statements for the year ended 31 March 2022. The financial statements have been prepared on the accounting policies set out in note 1 and comply with the charity’s trust deed, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities”.

Objects

. To advance the education, physical and social training of any children aged 5 to 18 years of age and in particular to further their knowledge of Japanese culture and language in accordance with Japanese educational principles.
. To provide education to the children of Japanese parents temporarily or permanently resident in the United Kingdom.

Organisational structure

The school is run by a Board made up of members of the school. Membership is subject to approval by the Annual General Meeting of the school and is open to companies and individuals who have made a significant contribution to the school and paid annual subscriptions. Current members are listed on page 1.

The Board elects a steering committee at the Annual General meeting to direct the day to day management of the affairs of the school. Members of the Committee are marked on page 1.

The chairman for the year was Mr Kawata of Toyota Motor Manufacturing (UK) Limited. The chairman for the Steering Committee was Mr Kuroda of the Toyota Motor Manufacturing (UK) Limited; There has been no vice-chairman this year. The treasurer was Mr Oi of Toyota Motor Europe.

Board — 19

(Steering Committee) (5)

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Head teacher and staff
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Activities for the year

As of 31 March 2022 the school had a total of 64 (2021 - 87) students varying in age from 5 to 18 and including a small number of English children. Preschool was newly established in April/2020 and total thirteen classes were held each Saturday. All pupils successfully completed internal examinations to continue to the next grade and attendance was maintained at over 80%.

PUBLIC “FA

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2022

Financial results

The school was pleased to report income at £123,294(2021 - £133,561). However, teacher salaries of £110,758 (2021 - £98,186) was major expense for the year and accounted for 87% (2021 - 82%) of expenditure. Other major items of expenditure were books and publications at £6,529(2021 - £9,164) and educational supplies at £624 (2021 - £936).

Statement of trustees’ responsibilities in respect of the financial statements

The Trustees are responsible for the preparation of financial statements for each financial year which gives a true and fair view of the state of affairs of The Charity and of the income and expenditure of the Charity for that year. In order for those financial statements to give a true and fair view, the Trustees are required to:

° select suitable accounting policies and then apply them consistently;
: make judgements and estimates that are reasonable and prudent;
° state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements;
. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 1993. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the board

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W 4
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J. Kuroda Chairman of the Steering Committee

04 January 2023

‘ PUBLIC 238A

Report to the trustees/ DERBY JAPANESE SCHOOL members of

On accounts for the year ended

31°t MARCH 2022 “Nita 1047319

Set out on pages

Five to Ten

Respective responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner (under section 43(2) of the Charities Act 1993 (the Act),as amended by s.28 of the Charities Act 2006) and that an independent examination is needed.
It is my responsibility to: e examine the accounts (under section 43 of the Act, as amended), e to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and
e to state whether particular matters have come to my attention.
Basis of independent yy examination was carried out in accordance with General Directions
examiner's statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the accounts.
examiner's__ Independentstatement In1. thewhichcoursegivesofme myreasonable examination,causeno matterto believe has comethat in,toany mymaterialattention - respect, the trustees have not met the requirements to ensure that: e proper accounting records are kept (in accordance with section 41 of the Act); and
® accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: aX con . Date: OF for (23 Name: David Avery Relevant professional 2 , qualification(s) or body (if any): Associate, Chartered Institute of Management Accountants ——— clo TOYOTA MOTOR MANUFACTURING (UK) LTD * Burnaston, Derbyshire, East Midlands, DE1 9TA, United Kingdom

Ee

PUBLIC “SBA

Derbyshire Japanese School

Statement of financial activities

for the year ended 31 March 2022

				Total	Total
		Unrestricted	Restricted	funds	funds
		funds	funds	2022	2021
	Notes	£	£	£	£
Incoming resources
Incoming resources from generated funds:
Bank interest receivable		140	_	140	454
Incoming resources from charitable	activities:
Donations	2	18,945	-	18,945	12,745
School fees	3	66,638	-	66,638	72,033
Japanese Government grants	4	=	28,409	28,409	34,769
Company subscriptions	5	6,960	-	6,960	13,560
Other	6	2,202	-	2,202
Total incoming resources		94,885	28,409	123,294	133,561
Resources expended
Charitable activities:
Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)		55,237	28,409	83,646	72,552
Social security costs (=er’s NIC,Pen’n)		211	-	211	I75
Educational supplies		624	-	624	936
Booksand publications		6,529	=	6,529	9,164
Training		-	-	=	=
Postage and telephone		691	—	691	1,447
School events		863	-	863	-
Carriage and travel		-	-	-	28
Insurance		1,579	~	1,579	1,647
Depreciation		-	=	=	-
Other		6,216	-	6,216	7,865
Governance costs:
Independent examiners fees	7	-	-	=	=
Management and administration:
Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)		26,022	—	26,022	24,713
Social security costs (=er’s NIC,Pen’n)		879	-	879	746
Total resources expended	8	98,851	28,409	127,260	119,273
Netincoming/(outgoing) resources		-3,966	-	-3,966	14,288
Reconciliation offunds
Total funds brought forward		231,183	-	23,1183	216,895
Totalfundscarriedforward		227,217	-	227,217	231,183

There were no recognised gains or losses in either year other than the net outgoing movement in resources for each year.

PUBLIC 4SRA

Derbyshire Japanese School

Balance sheet

at 31 March 2022

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|||||| |---|---|---|---|---| |Fixed assets| |Tangible|assets| |Current|assets| |Debtors| |Cash|at bank|and|in|hand| |Creditors| |Net current assets| |Net assets| |Accumulated|funds| |Unrestricted|funds|

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|||| |---|---|---| |2022|2021| |Notes|£|£| |10|-|-| |1]|16,140|16,930| |12|211,077|214,253| |227-217|231,183| |13|-|—| |227,217|231,183| |227,217|231,183| |14|227,217|231,183|

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Approved by the board of trustees:

J. Kuroda Chairman of the board of trustees

04 January 2023

PUBLIC 4B

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2022

1. Accounting policies

Basis of preparation

The financial statements are prepared under the historical cost convention and comply with the Statement of Recommended Practice “Accounting and Reporting by Charities” and applicable accounting standards.

School fees

Fees receivable in respect of each school term are accounted for on an accruals basis. Entrance fees are recorded on an accruals basis.

Japanese Government grants

Japanese Government grants are accounted for on an accruals basis.

Expenditure

Expenditure is classified under the principal categories of educational (direct charitable) and other expenditure rather than the type of expense, in order to provide more useful information to users of the financial statements.

Educational expenditure comprises direct expenditure including direct staff costs attributable to the activity. Where costs cannot be directly attributed, they have been allocated to activities on a basis consistent with the use of the resources. Management and administration costs are those incurred in connection with the management of the school assets, organisational administration and compliance with constitutional and statutory requirements.

Fund accounting

General funds are available for use at the discretion of the trustees in furtherance of the general objectives of the school.

Restricted funds are funds subject to specific restriction imposed by donors.

Tangible fixed assets

Tangible fixed assets are stated at cost. Depreciation is provided on all tangible assets at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:

Office equipment

4 years

Taxation

The school has charitable organisation status and therefore is not subject to taxation.

Donations

Companies, when they begin association with the school, generally pay certain donations (usually according to the size of the company). In line with the accounting policy suggested by the Charity Commission, such donations have been treated as income of the school.

PUBLIC 438A

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2022

3. School fees

School fees
	2022	2021
	£	£
Entrance Term	1,750 64,888	2,250 69,783
	66,638	72,033

All the above fees arise from the school’s activity within the United Kingdom.

4. Japanese government grants

Japanese Government grants comprise £28,409 (2021 - £34,769) in respect of locally employed teaching personnel from | April 2021 to 31 March 2022.

5. Company subscriptions

Companies whose personnel have children attending the school pay a subscription which is dependent on the number of children attending the school as follows:

£600 + £120 x number of children.

Other income Other income mainly comprises the school annual outing, summer school and the school photograph and is receivable from the parents of the pupils.

7. Net incoming/(outgoing) resources

This is stated after charging:

	This is stated after charging:
				2022	2021
				£	£
	Independent examiner’s remuneration:
	Accountancy and other services (including VAT)			0	0
8.	Total resources expended
		Staff	Office	Total	Total
		costs	costs	2022	2021
		£	£	£	£
	Education	83,857	16,502	100,359	93,814
	Management and administration
	ofthe school	26,901	-	26,901	25,459
		110,758	16,502	127,260	119,273

PUBLIC 4364

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2022

9. Staff Cost

		2022	2021
		£	£
Wages	and salaries (=Salary, Tax, ee’s NIC, Pension)	109,668	97,265
Social	security costs (=er’s NIC,Pension)	1,090	921
		110,758	98,186

There were 15 employees (averaged monthly) (2021 - 15 employees). There was no employee earning remuneration exceeding £40,000 per annum.

10. Tangible fixed assets

Tangible fixed assets
	Office
	equipment
	£
Cost:
At 1 April 2021 and 31 March 2022	-
Depreciation:
At	April 2021 and 31 March 2022
Net book value:
At1April2021and31March2022	-

Fixed assets are used for direct charitable purposes.

11. Debtors

Debtors
	2022	2021
	£	£
Due within one year:
Grantsreceivable	16,140	16,930

‘PUBLIC 4364

Derbyshire Japanese School

Notes to the financial statements

at 31 March 2022

12. Cash at bank and in hand

Cash at bank and in hand
	2022	2021
	£	£
Money market account	140,140	140,000
Current account	70,937	74,252
Petty cash	~	7
	211,077	214,252

13. Creditors

Creditors
			2022	2021
			£	£
Accruals			~	~
Statements offunds
	At			At
	1 April	Movement	inresources:	31 March
	2021	Income	Expenditure	2022
	£	£	£	£
Unrestricted funds	231,183	94,885	98,851	227,217
Restricted funds	_	28,409	28,409	~
	231,183	123,294	127,260	227,217

14. Statements of funds

Restricted funds comprise a grant from the Japanese Government, to fund salaries for Japanese teachers.

15. Trustees’ remuneration and expenses

The trustees did not receive any remuneration or reimbursement of expenses from the charity in either year.

‘PUBLIC 438A

Derbyshire Japanese School

Statement of financial activities

for the year ended 31 March 2021

					Total	Total
		Unrestricted — Restricted			funds	funds
			funds	funds	2021	2020
	Notes		£	£	£	£
Incoming resources
Incoming resources from generated funds:
Bank interest receivable			454	~	454	824
Incoming resources from charitable	activities:
Donations	2		12,745	-	12,745	6,625
School fees	3		72,033	—	72,033	94,955
Japanese Government grants	4		=	34,769	34,769	18,037
Company subscriptions	5		13,560	-	13,560	18,520
Other	6		=	-		2,648
Total incoming resources			98,792	34,769	133,561	141,609
Resources expended
Charitable activities:
Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)			37,783	34,769	T2552	92,109
Social security costs (=er’s NIC,Pen’n) Educational supplies			175 936	~ -	75, 936	195 1,186
Books and publications			9,164	-	9,164	10,129
Training			-	-	-	1,250
Postage and telephone			1,447	_	1,447	549
School events			_	-		456
Carriage and travel			28	-	28	26
Insurance			1,647	_	1,647	1,746
Depreciation			-	-	=	-
Other			7,865	-	7,865	10,566
Governance costs:
Independent examiners fees	7		-	=	—	=
Management and administration:
Wages and salaries (inc’d Tax, ee’s NIC,Pen’n)			24,713	-	24,713	28,976
Social security costs (=er’s NIC,Pen’n)			746	-	746	660
Totalresources expended	8		84,504	34,769	119,273	147,838
Net incoming/(outgoing) resources			14,288	-	14,288	-6,229
Reconciliationoffunds Total funds brought forward		Oo	216,896	-	216,89	223,125
Totalfundscarriedforward			231,184	—	231,184	216,896

There were no recognised gains or losses in either year other than the net outgoing movement in resources for each year.