* PUBLIC 236A
## Derbyshire Japanese School
## Report and Financial Statements
31 March 2022
‘ PUBLIC 2364
Derbyshire Japanese School
## Notes to the financial statements
at 31 March 2022
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||||||||||
|---|---|---|---|---|---|---|---|---|
|Trustees|Representative|
|Toyota|;|Mr.|Kawata|:|
|Motor Manufacturing (UK) Ltd|Chair of|the Board|(Appointed|| January 2022)|f|||
|:|Mr.|Kuroda|4|
|ToyotaToyota Tsusho Motor Manufacturing(UK)Ltd U.K.|Ltd||Mr.Oi[Mr.Saama|||C—C—CSCSCSCSCCdiC—‘LSCSC‘CSC‘idC(Committee|
|Aisin|Europe|Manufacturing|(UK)|Ltd|Appointed|5|March 2021|||
|Aioi Nissay|Dowa Europe|Ltd|Appointed|8 March 2021|||
|Bank of|Tokyo Mitsubishi|(UK)|Ltd|Resigned|17 November 2021)|||
|Koito Europe|Ltd|Mr.|Ishida|es|
|Mitsui Marine|Insurance, EU Ltd|[Mr.Kannai|||[—“—s—s—sYTC]|
|Nippon Express UK Ltd|[Mr.Saito|||
|NSK Europe Ltd|Resigned|30 November 2021|||
|NSK Europe Ltd|Appointed|30 November 2021|||
|NTN|Bearings|(UK)|Ltd|Mr.|Shibata|ee|
|Toyoda Gosei UK Ltd|[Mr.Kimura|||Cd|
|M.O. Air International|(UK)|Ltd|[Mr.Kozai||
|Sumitomo|Electric Wires SysEULtd||Mr.Sakai|||Cid|
|Sumitomo|Precision ProductsCoLtd|_|Mr.Miyoshi||—C—“‘“‘Cé*drTOC‘idCO|
|Kawasaki|Heavy|Industries|(UK)|Ltd.|Appointed 7 April 2021)|||
|Hitachi|Information|Control|Systems|‘|.|:|
|Koyo|Bearings|(Europe)|LTD|Appointed|7|April|2021|
|Toyota|Motor|Manufacturing|(UK)|Ltd|Appointed|7|January|2022|
|Toyota Motor Manufacturing|(UK)|Ltd|_|Mr.Suganuma|||—‘“—™CSCSCSCSCCd(Committee) ||
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## Principal address
Derbyshire Japanese School c/o John Port Spencer Academy, Main Street, Etwall, Derby DE65 6LU
## Correspondence address
Derbyshire Japanese School c/o John Port Spencer Academy, Main Street, Etwall, Derby DE65 6LU
1
* PUBLIC “3A
Derbyshire Japanese School
## Notes to the financial statements
at 31 March 2022
The Trustees present their report and financial statements for the year ended 31 March 2022. The financial statements have been prepared on the accounting policies set out in note 1 and comply with the charity’s trust deed, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities”.
## Objects
- . To advance the education, physical and social training of any children aged 5 to 18 years of age and in particular to further their knowledge of Japanese culture and language in accordance with Japanese educational principles.
- . To provide education to the children of Japanese parents temporarily or permanently resident in the United Kingdom.
## Organisational structure
The school is run by a Board made up of members of the school. Membership is subject to approval by the Annual General Meeting of the school and is open to companies and individuals who have made a significant contribution to the school and paid annual subscriptions. Current members are listed on page 1.
The Board elects a steering committee at the Annual General meeting to direct the day to day management of the affairs of the school. Members of the Committee are marked on page 1.
The chairman for the year was Mr Kawata of Toyota Motor Manufacturing (UK) Limited. The chairman for the Steering Committee was Mr Kuroda of the Toyota Motor Manufacturing (UK) Limited; There has been no vice-chairman this year. The treasurer was Mr Oi of Toyota Motor Europe.
Board — 19
(Steering Committee) (5)
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Head teacher and staff
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## Activities for the year
As of 31 March 2022 the school had a total of 64 (2021 - 87) students varying in age from 5 to 18 and including a small number of English children. Preschool was newly established in April/2020 and total thirteen classes were held each Saturday. All pupils successfully completed internal examinations to continue to the next grade and attendance was maintained at over 80%.
2
* PUBLIC “FA
Derbyshire Japanese School
## Notes to the financial statements
at 31 March 2022
## Financial results
The school was pleased to report income at £123,294(2021 - £133,561). However, teacher salaries of £110,758 (2021 - £98,186) was major expense for the year and accounted for 87% (2021 - 82%) of expenditure. Other major items of expenditure were books and publications at £6,529(2021 - £9,164) and educational supplies at £624 (2021 - £936).
## Statement of trustees’ responsibilities in respect of the financial statements
The Trustees are responsible for the preparation of financial statements for each financial year which gives a true and fair view of the state of affairs of The Charity and of the income and expenditure of the Charity for that year. In order for those financial statements to give a true and fair view, the Trustees are required to:
- ° select suitable accounting policies and then apply them consistently;
- : make judgements and estimates that are reasonable and prudent;
- ° state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements;
- . prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 1993. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board
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W 4
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J. Kuroda Chairman of the Steering Committee
04 January 2023
3
‘ PUBLIC 238A
Report to the trustees/ DERBY JAPANESE SCHOOL members of
## On accounts for the year ended
## 31°t MARCH 2022 “Nita 1047319
## Set out on pages
## Five to Ten
- Respective responsibilities of The charity's trustees consider that an audit is not required for this year trustees and examiner (under section 43(2) of the Charities Act 1993 (the Act),as amended by s.28 of the Charities Act 2006) and that an independent examination is needed.
- It is my responsibility to: e examine the accounts (under section 43 of the Act, as amended), e to follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the Act, as amended), and
- e to state whether particular matters have come to my attention.
- Basis of independent yy examination was carried out in accordance with General Directions
- examiner's statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the accounts.
- examiner's__ Independentstatement In1. thewhichcoursegivesofme myreasonable examination,causeno matterto believe has comethat in,toany mymaterialattention - respect, the trustees have not met the requirements to ensure that: e proper accounting records are kept (in accordance with section 41 of the Act); and
- ® accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
- 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: aX con . Date: OF for (23 Name: David Avery Relevant professional 2 , qualification(s) or body (if any): Associate, Chartered Institute of Management Accountants ——— clo TOYOTA MOTOR MANUFACTURING (UK) LTD * Burnaston, Derbyshire, East Midlands, DE1 9TA, United Kingdom
## Ee
- PUBLIC “SBA
Derbyshire Japanese School
## Statement of financial activities
## for the year ended 31 March 2022
|||||Total|Total|
|---|---|---|---|---|---|
|||Unrestricted|Restricted|funds|funds|
|||funds|funds|2022|2021|
||Notes|£|£|£|£|
|Incoming resources||||||
|Incoming resources from generated funds:||||||
|Bank interest receivable||140|_|140|454|
|Incoming resources from charitable|activities:|||||
|Donations|2|18,945|-|18,945|12,745|
|School fees|3|66,638|-|66,638|72,033|
|Japanese Government grants|4|=|28,409|28,409|34,769|
|Company subscriptions|5|6,960|-|6,960|13,560|
|Other|6|2,202|-|2,202||
|Total incoming resources||94,885|28,409|123,294|133,561|
|Resources expended||||||
|Charitable activities:||||||
|Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)||55,237|28,409|83,646|72,552|
|Social security costs (=er’s NIC,Pen’n)||211|-|211|I75|
|Educational supplies||624|-|624|936|
|Booksand publications||6,529|=|6,529|9,164|
|Training||-|-|=|=|
|Postage and telephone||691|—|691|1,447|
|School events||863|-|863|-|
|Carriage and travel||-|-|-|28|
|Insurance||1,579|~|1,579|1,647|
|Depreciation||-|=|=|-|
|Other||6,216|-|6,216|7,865|
|Governance costs:||||||
|Independent examiners fees|7|-|-|=|=|
|Management and administration:||||||
|Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)||26,022|—|26,022|24,713|
|Social security costs (=er’s NIC,Pen’n)||879|-|879|746|
|Total resources expended|8|98,851|28,409|127,260|119,273|
|Netincoming/(outgoing) resources||-3,966|-|-3,966|14,288|
|Reconciliation offunds||||||
|Total funds brought forward||231,183|-|23,1183|216,895|
|Totalfundscarriedforward||227,217|-|227,217|231,183|
There were no recognised gains or losses in either year other than the net outgoing movement in resources for each year.
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- PUBLIC 4SRA
Derbyshire Japanese School
## Balance sheet
at 31 March 2022
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||||||
|---|---|---|---|---|
|Fixed assets|
|Tangible|assets|
|Current|assets|
|Debtors|
|Cash|at bank|and|in|hand|
|Creditors|
|Net current assets|
|Net assets|
|Accumulated|funds|
|Unrestricted|funds|
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||||
|---|---|---|
|2022|2021|
|Notes|£|£|
|10|-|-|
|1]|16,140|16,930|
|12|211,077|214,253|
|227-217|231,183|
|13|-|—|
|227,217|231,183|
|227,217|231,183|
|14|227,217|231,183|
**----- End of picture text -----**
Approved by the board of trustees:
J. Kuroda Chairman of the board of trustees
04 January 2023
6
- PUBLIC 4B
Derbyshire Japanese School
## Notes to the financial statements
at 31 March 2022
## 1. Accounting policies
## Basis of preparation
The financial statements are prepared under the historical cost convention and comply with the Statement of Recommended Practice “Accounting and Reporting by Charities” and applicable accounting standards.
## School fees
Fees receivable in respect of each school term are accounted for on an accruals basis. Entrance fees are recorded on an accruals basis.
## Japanese Government grants
Japanese Government grants are accounted for on an accruals basis.
## Expenditure
Expenditure is classified under the principal categories of educational (direct charitable) and other expenditure rather than the type of expense, in order to provide more useful information to users of the financial statements.
Educational expenditure comprises direct expenditure including direct staff costs attributable to the activity. Where costs cannot be directly attributed, they have been allocated to activities on a basis consistent with the use of the resources. Management and administration costs are those incurred in connection with the management of the school assets, organisational administration and compliance with constitutional and statutory requirements.
## Fund accounting
General funds are available for use at the discretion of the trustees in furtherance of the general objectives of the school.
Restricted funds are funds subject to specific restriction imposed by donors.
## Tangible fixed assets
Tangible fixed assets are stated at cost. Depreciation is provided on all tangible assets at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
## Office equipment
- 4 years
## Taxation
The school has charitable organisation status and therefore is not subject to taxation.
2. Donations
Companies, when they begin association with the school, generally pay certain donations (usually according to the size of the company). In line with the accounting policy suggested by the Charity Commission, such donations have been treated as income of the school.
7
- PUBLIC 438A
Derbyshire Japanese School
## Notes to the financial statements
at 31 March 2022
## 3. School fees
|School fees|||
|---|---|---|
||2022|2021|
||£|£|
|Entrance
Term|1,750
64,888|2,250
69,783|
||66,638|72,033|
All the above fees arise from the school’s activity within the United Kingdom.
## 4. Japanese government grants
Japanese Government grants comprise £28,409 (2021 - £34,769) in respect of locally employed teaching personnel from | April 2021 to 31 March 2022.
## 5. Company subscriptions
Companies whose personnel have children attending the school pay a subscription which is dependent on the number of children attending the school as follows:
£600 + £120 x number of children.
6. Other income Other income mainly comprises the school annual outing, summer school and the school photograph and is receivable from the parents of the pupils.
## 7. Net incoming/(outgoing) resources
This is stated after charging:
||This is stated after charging:|||||
|---|---|---|---|---|---|
|||||2022|2021|
|||||£|£|
||Independent examiner’s remuneration:|||||
||Accountancy and other services (including VAT)|||0|0|
|8.|Total resources expended|||||
|||Staff|Office|Total|Total|
|||costs|costs|2022|2021|
|||£|£|£|£|
||Education|83,857|16,502|100,359|93,814|
||Management and administration|||||
||ofthe school|26,901|-|26,901|25,459|
|||110,758|16,502|127,260|119,273|
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* PUBLIC 4364
Derbyshire Japanese School
## Notes to the financial statements
at 31 March 2022
## 9. Staff Cost
|||2022|2021|
|---|---|---|---|
|||£|£|
|Wages|and salaries (=Salary, Tax, ee’s NIC, Pension)|109,668|97,265|
|Social|security costs (=er’s NIC,Pension)|1,090|921|
|||110,758|98,186|
There were 15 employees (averaged monthly) (2021 - 15 employees). There was no employee earning remuneration exceeding £40,000 per annum.
## 10. Tangible fixed assets
|Tangible fixed assets||
|---|---|
||Office|
||equipment|
||£|
|Cost:||
|At 1 April 2021 and 31 March 2022|-|
|Depreciation:||
|At | April 2021 and 31 March 2022|-|
|Net book value:||
|At1April2021and31March2022|-|
Fixed assets are used for direct charitable purposes.
## 11. Debtors
|Debtors|||
|---|---|---|
||2022|2021|
||£|£|
|Due within one year:|||
|Grantsreceivable|16,140|16,930|
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‘PUBLIC 4364
Derbyshire Japanese School
## Notes to the financial statements
at 31 March 2022
## 12. Cash at bank and in hand
|Cash at bank and in hand|||
|---|---|---|
||2022|2021|
||£|£|
|Money market account|140,140|140,000|
|Current account|70,937|74,252|
|Petty cash|~|7|
||211,077|214,252|
## 13. Creditors
|Creditors|||||
|---|---|---|---|---|
||||2022|2021|
||||£|£|
|Accruals|||~|~|
|Statements offunds|||||
||At|||At|
||1 April|Movement|inresources:|31 March|
||2021|Income|Expenditure|2022|
||£|£|£|£|
|Unrestricted funds|231,183|94,885|98,851|227,217|
|Restricted funds|_|28,409|28,409|~|
||231,183|123,294|127,260|227,217|
## 14. Statements of funds
Restricted funds comprise a grant from the Japanese Government, to fund salaries for Japanese teachers.
## 15. Trustees’ remuneration and expenses
The trustees did not receive any remuneration or reimbursement of expenses from the charity in either year.
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‘PUBLIC 438A
Derbyshire Japanese School
## Statement of financial activities
## for the year ended 31 March 2021
||||||Total|Total|
|---|---|---|---|---|---|---|
|||Unrestricted — Restricted|||funds|funds|
||||funds|funds|2021|2020|
||Notes||£|£|£|£|
|Incoming resources|||||||
|Incoming resources from generated funds:|||||||
|Bank interest receivable|||454|~|454|824|
|Incoming resources from charitable|activities:||||||
|Donations|2||12,745|-|12,745|6,625|
|School fees|3||72,033|—|72,033|94,955|
|Japanese Government grants|4||=|34,769|34,769|18,037|
|Company subscriptions|5||13,560|-|13,560|18,520|
|Other|6||=|-||2,648|
|Total incoming resources|||98,792|34,769|133,561|141,609|
|Resources expended|||||||
|Charitable activities:|||||||
|Wages and salaries (inc’d Tax, ee’sNIC,Pen’n)|||37,783|34,769|T2552|92,109|
|Social security costs (=er’s NIC,Pen’n)
Educational supplies|||175
936|~
-|75,
936|195
1,186|
|Books and publications|||9,164|-|9,164|10,129|
|Training|||-|-|-|1,250|
|Postage and telephone|||1,447|_|1,447|549|
|School events|||_|-||456|
|Carriage and travel|||28|-|28|26|
|Insurance|||1,647|_|1,647|1,746|
|Depreciation|||-|-|=|-|
|Other|||7,865|-|7,865|10,566|
|Governance costs:|||||||
|Independent examiners fees|7||-|=|—|=|
|Management and administration:|||||||
|Wages and salaries (inc’d Tax, ee’s NIC,Pen’n)|||24,713|-|24,713|28,976|
|Social security costs (=er’s NIC,Pen’n)|||746|-|746|660|
|Totalresources expended|8||84,504|34,769|119,273|147,838|
|Net incoming/(outgoing) resources|||14,288|-|14,288|-6,229|
|Reconciliationoffunds
Total funds brought forward||Oo|216,896|-|216,89|223,125|
|Totalfundscarriedforward|||231,184|—|231,184|216,896|
There were no recognised gains or losses in either year other than the net outgoing movement in resources for each year.
5