AGM FOR URGYEN SANGHARAKSHITA TRUST (working name for UDDIYANA TRUST) - 2021
The Annual General Meeting was held on 6 February 2023, Zoom Online. Unfortunately the AGM was delayed due to illness of our accountant, until it was possible to finalise and have our accounts examined.
Members Present: Andrew Goodman (Mahamati) (Chairman), Damon Peterson (Paramartha) (Treasurer), Garry Pierpoint (Mokshapriya) (Trustee)
Apologies: Matthew Webb (Amalavajra) (Secretary)
All members were informed of AGM.
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Minutes of Previous meeting - The minutes of the AGM for 2020, held on 27 September 2021, were passed as correct.
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Chairman's Report. This report covers the third full year of operation since the death of Sangharakshita on 30 October 2018. During this period the Trust continued with a major refocus in our activities in line with our revised objectives, to preserve the legacy of Urgyen Sangharakshita and to make the legacy in the various forms for which the Trust is responsible accessible to future generations. As part of our refocus we registered with the Charity Commission a new Working name as Urgyen Sangharakshita Trust. During the year the conversion work of Urgyen House
continued until the opening in August 2021. In August 2021 at a large Order event at Adhisthana Suryanaga, our full-time web and communications developer, presented a vision for a new sangharakshita.org which was enthusiastically received and about £22.5K was raised when estimated over one year's income. Suryanaga had been working voluntarily on this project prior to his appointment, and was able to release the first phase of the website before the end of 2021. The Triratna Picture Archive was launched by Mokshapriya in September 2021. This project is jointly-funded with Future Dharma Fund. We are grateful to Future Dharma for this collaboration. Mokshapriya continued to produce regular video blogs through urgyenhouse.org. Significantly at the end of 2021 we were very pleased to appoint Prajnaketu as our first Director, working three days a week, taking up his appointment on 1 January 2022. We are grateful to our loyal and generous regular donors for their continued regular support. The Literary Executors were active during this period, working on behalf of our Trust, including in liaising with Windhorse Publications for publishing the remaining volumes of Sangharakshita's Complete Works. I would like to thank the impressive team who contributed so much to fulfilling the Trust’s objectives in 2021: Mokshapriya, Suryanaga, Sarvapala, Shantavira and Kalyanaprabha. We welcomed Mokshapriya as a new Trustee at our meeting on 21 April 2022. I would like to thank the Trustees and the
Literary Executors for giving their time freely and for fulfilling their responsibilities with due diligence. The Trustees accepted the Chair’s report and a copy will be forwarded to the Charity Commission.
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Treasurer's Report. The Treasurer presented the accounts for the year ended 31st December 2021, which are reported on by Annemie Philips, our independent examiner. The Trustees accepted the accounts and a copy will be forwarded to the Charity Commission.
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Review of Membership: The following wish to continue as members of Triratna Buddhist Community (Uddiyana): Terence Pilchick (Nagabodhi), Alexander Kennedy (Subhuti), Andrew Goodman (Mahamati), Raymond Fricker (Sona), Ian Waddell (Dhammarati), Christina Robertson (Dayanandi), Colin Warren (Surata), Richard Hutton (Padmavajra), Robin Collett (Cittapala), Damon Peterson (Paramartha), Michael Wharton (Ashvajit), Hugh Evans (Buddhadasa), Matthew Webb (Amalavajra), Alison Wray (Punyamala) and Garry Pierpoint (Mokshapriya).
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The following persons were proposed and accepted as Trustees: Garry Pierpoint ( Mokshapriya) (proposed by Mahamati and seconded by Paramartha), Damon Peterson (Paramartha) (proposed by Mahamati and seconded by Mokshapriya), Matthew Webb (proposed by
Mahamati and seconded by Mokshapriya), Andrew Goodman (Mahamati) (proposed by Mokshapriya and seconded by Paramartha).
Andrew Goodman, Chairman, The Urgyen Sangharakshita Trust (Uddiyana Trust) 6 February 2023
Independent Examiner’s Report
| Report to the trustees of Accounts for year ended Responsibilities and basis of report |
Uddiyana Trust | Uddiyana Trust | Uddiyana Trust |
|---|---|---|---|
| 2 February 2023 | Charity no | 1046398 | |
| I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2021. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body: Address: |
Annemie Philips | 02/02/2023 |
|---|---|---|
| Annemie Philips (Satyapara) | ||
| Association of Certified Chartered Accountants. | ||
| 9 Linden Road, Hampton, TW12 2JG |
Uddiyana Trust (Charity No. 1046398)
Statement of Financial Activities Year Ended 31 December 2021
| Notes INCOMING RESOURCES Earned income Gifts and Donations Bank Interest Gift Aid Tax Other income TOTAL INCOMING RESOURCES RESOURCES EXPENDED Charitable Expenditure 2 Direct charitable expenditure Total Charitable Expenditure Administration Charity Administration 3 General Overheads Total Administrative Expenditure TOTAL RESOURCES EXPENDED Prior Year Adjustment Surplus/ (Deficit) Reconciliation of funds Balance brought forward Balance carried forward |
Unrestricted General 2021 Fund Restricted Total £ £ £ 1,114 1,114 46,017 46,017 6 6 2,619 2,619 10 10 49,766 0 49,766 26,713 6,307 33,020 26,713 6,307 33,020 23,348 23,348 23,348 0 23,348 50,061 6,307 56,368 0 (295) (6,307) (6,601) 399,289 15,059 414,347 398,994 8,752 407,746 |
2020 Total £ 0 49,964 130 2,583 161 |
|---|---|---|
| 52,839 | ||
| 28,142 | ||
| 28,142 12,024 |
||
| 12,024 | ||
| 40,166 | ||
| 620 13,293 401,054 414,347 |
Uddiyana Trust (Charity No. 1046398)
Balance Sheet as at 31 December 2021
| Notes Fixed Assets 4, 5 Total Fixed Assets Current Assets Cash at Bank and in hand 1 Debtors 6 Total Current Assets Total Assets Liabilities Current liabilities Creditors 7 Total Liabilities Total Assets less Liabilities Represented By: General Accumulated Fund Restricted fund: Image archive project Total Funds |
2021 £ 318,502 318,502 88,958 2,619 91,577 |
2020 £ 314,400 314,400 100,202 1,993 102,195 |
|---|---|---|
| 410,079 | 416,595 | |
| 225 1,462 1,687 |
2,248 | |
| 2,248 | ||
| 408,392 | 414,347 | |
| 398,994 8,752 407,746 |
399,289 15,059 414,347 |
Signed
AM Goodman Chair
Uddiyana Trust Notes to the Accounts
Year ended 31 December 2021
| 1. Bank Balances C0-0P Current Current Accounts COIF Support PayPal Petty Cash 2. Charitable expenditure Urgyen House - Conversion costs Dharmachakra Image Archive project - Restricted Video archive project - Restricted Literary Executors Other 3. General Administrative Expenditure Reference/Training Payroll.Support Shantavira BBC Office Insurance Accounting fees IT inc software Office/Archive Room Rent Stationery Bank Charges:PayPal charges Sundry expenses Depreciation Total |
2021 2020 £ £ 32,700 46,195 52,309 52,303 3,948 1,444 260 |
|---|---|
| 88,958 100,202 23,301 10,330 0 10,000 5,263 6,141 1,044 3,412 1,000 50 |
|
| 33,020 27,521 0 10 11,987 2,564 844 825 4,032 3,932 225 200 755 761 3,600 3,600 74 34 85 106 640 (7) 1,106 |
|
| 23,348 12,024 |
4. Fixed Assets
Sangharakshita donated all of his books and artefacts to the Charity by a letter to the Trustees dated 25th May 2005. These were valued by the Insurance Company at £314.400 which is the figure included in the Balance Sheet.
| 5. Depreciation schedule Cost Depreciation Net Book Value c/d from 2019 Net Book Value as at 31st december 2020 6. Debtors Gift Aid tax recoverable on donations HMRC Tax & NI overpaid Refund to Triratna Chairs Prior Year Adjustment 7. Creditors Payroll liabilities Accounts payable Accruals Independent Examiner fee Deferred income |
Artefacts Display Cabinets Total 314,400 5,208 319,608 0 1,106 1,106 314,400 5,208 319,608 |
|---|---|
| 314,400 4,102 318,502 2,619 2,583 0 10 0 (600) 2,619 1,993 1,462 31 0 3,017 225 200 (1,000) 1,687 2,248 |
Independent Examiner’s Report
| Report to the trustees of Accounts for year ended Responsibilities and basis of report |
Uddiyana Trust | Uddiyana Trust | Uddiyana Trust |
|---|---|---|---|
| 2 February 2023 | Charity no | 1046398 | |
| I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2021. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. |
Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body: Address: |
Annemie Philips | 02/02/2023 |
|---|---|---|
| Annemie Philips (Satyapara) | ||
| Association of Certified Chartered Accountants. | ||
| 9 Linden Road, Hampton, TW12 2JG |
Uddiyana Trust (Charity No. 1046398)
Statement of Financial Activities Year Ended 31 December 2021
| Notes INCOMING RESOURCES Earned income Gifts and Donations Bank Interest Gift Aid Tax Other income TOTAL INCOMING RESOURCES RESOURCES EXPENDED Charitable Expenditure 2 Direct charitable expenditure Total Charitable Expenditure Administration Charity Administration 3 General Overheads Total Administrative Expenditure TOTAL RESOURCES EXPENDED Prior Year Adjustment Surplus/ (Deficit) Reconciliation of funds Balance brought forward Balance carried forward |
Unrestricted General 2021 Fund Restricted Total £ £ £ 1,114 1,114 46,017 46,017 6 6 2,619 2,619 10 10 49,766 0 49,766 26,713 6,307 33,020 26,713 6,307 33,020 23,348 23,348 23,348 0 23,348 50,061 6,307 56,368 0 (295) (6,307) (6,601) 399,289 15,059 414,347 398,994 8,752 407,746 |
2020 Total £ 0 49,964 130 2,583 161 |
|---|---|---|
| 52,839 | ||
| 28,142 | ||
| 28,142 12,024 |
||
| 12,024 | ||
| 40,166 | ||
| 620 13,293 401,054 414,347 |
Uddiyana Trust (Charity No. 1046398)
Balance Sheet as at 31 December 2021
| Notes Fixed Assets 4, 5 Total Fixed Assets Current Assets Cash at Bank and in hand 1 Debtors 6 Total Current Assets Total Assets Liabilities Current liabilities Creditors 7 Total Liabilities Total Assets less Liabilities Represented By: General Accumulated Fund Restricted fund: Image archive project Total Funds |
2021 £ 318,502 318,502 88,958 2,619 91,577 |
2020 £ 314,400 314,400 100,202 1,993 102,195 |
|---|---|---|
| 410,079 | 416,595 | |
| 225 1,462 1,687 |
2,248 | |
| 2,248 | ||
| 408,392 | 414,347 | |
| 398,994 8,752 407,746 |
399,289 15,059 414,347 |
Signed
AM Goodman Chair
Uddiyana Trust Notes to the Accounts
Year ended 31 December 2021
| 1. Bank Balances C0-0P Current Current Accounts COIF Support PayPal Petty Cash 2. Charitable expenditure Urgyen House - Conversion costs Dharmachakra Image Archive project - Restricted Video archive project - Restricted Literary Executors Other 3. General Administrative Expenditure Reference/Training Payroll.Support Shantavira BBC Office Insurance Accounting fees IT inc software Office/Archive Room Rent Stationery Bank Charges:PayPal charges Sundry expenses Depreciation Total |
2021 2020 £ £ 32,700 46,195 52,309 52,303 3,948 1,444 260 |
|---|---|
| 88,958 100,202 23,301 10,330 0 10,000 5,263 6,141 1,044 3,412 1,000 50 |
|
| 33,020 27,521 0 10 11,987 2,564 844 825 4,032 3,932 225 200 755 761 3,600 3,600 74 34 85 106 640 (7) 1,106 |
|
| 23,348 12,024 |
4. Fixed Assets
Sangharakshita donated all of his books and artefacts to the Charity by a letter to the Trustees dated 25th May 2005. These were valued by the Insurance Company at £314.400 which is the figure included in the Balance Sheet.
| 5. Depreciation schedule Cost Depreciation Net Book Value c/d from 2019 Net Book Value as at 31st december 2020 6. Debtors Gift Aid tax recoverable on donations HMRC Tax & NI overpaid Refund to Triratna Chairs Prior Year Adjustment 7. Creditors Payroll liabilities Accounts payable Accruals Independent Examiner fee Deferred income |
Artefacts Display Cabinets Total 314,400 5,208 319,608 0 1,106 1,106 314,400 5,208 319,608 |
|---|---|
| 314,400 4,102 318,502 2,619 2,583 0 10 0 (600) 2,619 1,993 1,462 31 0 3,017 225 200 (1,000) 1,687 2,248 |