## **AGM FOR URGYEN SANGHARAKSHITA TRUST (working name for UDDIYANA TRUST) - 2021**
_The Annual General Meeting was held on 6 February 2023, Zoom Online. Unfortunately the AGM was delayed due to illness of our accountant, until it was possible to finalise and have our accounts examined._
**Members Present:** Andrew Goodman (Mahamati) (Chairman), Damon Peterson (Paramartha) (Treasurer), Garry Pierpoint (Mokshapriya) (Trustee)
_**Apologies:**_ Matthew Webb (Amalavajra) (Secretary)
_All members were informed of AGM._
1. **Minutes of Previous meeting** - The minutes of the AGM for 2020, held on 27 September 2021, were passed as correct.
2. **Chairman's Report.** This report covers the third full year of operation since the death of Sangharakshita on 30 October 2018. During this period the Trust continued with a major refocus in our activities in line with our revised objectives, to preserve the legacy of Urgyen Sangharakshita and to make the legacy in the various forms for which the Trust is responsible accessible to future generations. As part of our refocus we registered with the Charity Commission a new Working name as Urgyen Sangharakshita Trust. During the year the conversion work of Urgyen House
continued until the opening in August 2021. In August 2021 at a large Order event at Adhisthana Suryanaga, our full-time web and communications developer, presented a vision for a new sangharakshita.org which was enthusiastically received and about £22.5K was raised when estimated over one year's income. Suryanaga had been working voluntarily on this project prior to his appointment, and was able to release the first phase of the website before the end of 2021. The Triratna Picture Archive was launched by Mokshapriya in September 2021. This project is jointly-funded with Future Dharma Fund. We are grateful to Future Dharma for this collaboration. Mokshapriya continued to produce regular video blogs through urgyenhouse.org. Significantly at the end of 2021 we were very pleased to appoint Prajnaketu as our first Director, working three days a week, taking up his appointment on 1 January 2022. We are grateful to our loyal and generous regular donors for their continued regular support. The Literary Executors were active during this period, working on behalf of our Trust, including in liaising with Windhorse Publications for publishing the remaining volumes of Sangharakshita's Complete Works. I would like to thank the impressive team who contributed so much to fulfilling the Trust’s objectives in 2021: Mokshapriya, Suryanaga, Sarvapala, Shantavira and Kalyanaprabha. We welcomed Mokshapriya as a new Trustee at our meeting on 21 April 2022. I would like to thank the Trustees and the
Literary Executors for giving their time freely and for fulfilling their responsibilities with due diligence. The Trustees accepted the Chair’s report and a copy will be forwarded to the Charity Commission.
3. **Treasurer's Report.** The Treasurer presented the accounts for the year ended 31st December 2021, which are reported on by Annemie Philips, our independent examiner. The Trustees accepted the accounts and a copy will be forwarded to the Charity Commission.
4. **Review of Membership:** The following wish to continue as members of Triratna Buddhist Community (Uddiyana): Terence Pilchick (Nagabodhi), Alexander Kennedy (Subhuti), Andrew Goodman (Mahamati), Raymond Fricker (Sona), Ian Waddell (Dhammarati), Christina Robertson (Dayanandi), Colin Warren (Surata), Richard Hutton (Padmavajra), Robin Collett (Cittapala), Damon Peterson (Paramartha), Michael Wharton (Ashvajit), Hugh Evans (Buddhadasa), Matthew Webb (Amalavajra), Alison Wray (Punyamala) and Garry Pierpoint (Mokshapriya).
5. **The following persons were proposed and accepted as Trustees: Garry Pierpoint (** Mokshapriya) (proposed by Mahamati and seconded by Paramartha), **Damon Peterson** (Paramartha) (proposed by Mahamati and seconded by Mokshapriya), **Matthew Webb** (proposed by
Mahamati and seconded by Mokshapriya), **Andrew Goodman** (Mahamati) (proposed by Mokshapriya and seconded by Paramartha).
_Andrew Goodman, Chairman, The Urgyen Sangharakshita Trust (Uddiyana Trust) 6 February 2023_
## **Independent Examiner’s Report**
|**Report to the trustees of**
**Accounts for year ended**
**Responsibilities and basis of**
**report**|Uddiyana Trust|Uddiyana Trust|Uddiyana Trust|
|---|---|---|---|
|||||
||2 February 2023|**Charity no**|1046398|
|||||
||I report to the trustees on my examination of the accounts of the above charity for
the year ended 31 December 2021.
As the charity's trustees, you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity's accounts carried out under
section 145 of the 2011 Act and in carrying out my examination, I have followed all
the applicable Directions given by the Charity Commission under section 145(5)(b)
of the Act.|||
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body:**
**Address:**|Annemie Philips|02/02/2023|
|---|---|---|
||||
||Annemie Philips (Satyapara)||
||||
||Association of Certified Chartered Accountants.||
||||
||9 Linden Road, Hampton, TW12 2JG||
## **Uddiyana Trust (Charity No. 1046398)**
## **Statement of Financial Activities Year Ended 31 December 2021**
|**Notes**
**INCOMING RESOURCES**
Earned income
Gifts and Donations
Bank Interest
Gift Aid Tax
Other income
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Charitable Expenditure**
2
Direct charitable expenditure
**Total Charitable Expenditure**
**Administration**
Charity Administration
3
General Overheads
**Total Administrative Expenditure**
**TOTAL RESOURCES EXPENDED**
**Prior Year Adjustment**
**Surplus/ (Deficit)**
**Reconciliation of funds**
**Balance brought forward**
**Balance carried forward**|**Unrestricted**
**General**
**2021**
**Fund**
**Restricted**
**Total**
**£**
**£**
**£**
1,114
1,114
46,017
46,017
6
6
2,619
2,619
10
10
**49,766**
**0**
**49,766**
26,713
6,307
33,020
**26,713**
**6,307**
**33,020**
23,348
23,348
**23,348**
**0**
**23,348**
**50,061**
**6,307**
**56,368**
**0**
**(295)**
**(6,307)**
**(6,601)**
**399,289**
**15,059**
**414,347**
**398,994**
**8,752**
**407,746**|**2020**
**Total**
**£**
0
49,964
130
2,583
161|
|---|---|---|
|||**52,839**|
|||28,142|
|||**28,142**
12,024|
|||**12,024**|
|||**40,166**|
|||**620**
**13,293**
**401,054**
**414,347**|
## **Uddiyana Trust (Charity No. 1046398)**
## **Balance Sheet as at 31 December 2021**
|**Notes**
**Fixed Assets**
4, 5
**_Total Fixed Assets_**
**Current Assets**
Cash at Bank and in hand
1
Debtors
6
**_Total Current Assets_**
**Total Assets**
**Liabilities**
Current liabilities
Creditors
7
**Total Liabilities**
**Total Assets less Liabilities**
**Represented By:**
**General Accumulated Fund**
**Restricted fund: Image archive project**
**Total Funds**|**2021**
**£**
318,502
**318,502**
88,958
2,619
**91,577**|**2020**
**£**
314,400
**314,400**
100,202
1,993
**102,195**|
|---|---|---|
||**410,079**|**416,595**|
||225
1,462
1,687|2,248|
|||2,248|
||||
||**408,392**|**414,347**|
||**398,994**
**8,752**
**407,746**|**399,289**
**15,059**
**414,347**|
## **Signed**
## **AM Goodman Chair**
## **Uddiyana Trust Notes to the Accounts**
## **Year ended 31 December 2021**
|**1. Bank Balances**
**C0-0P Current Current Accounts**
**COIF Support**
**PayPal**
**Petty Cash**
**2. Charitable expenditure**
Urgyen House - Conversion costs
Dharmachakra
Image Archive project - Restricted
Video archive project - Restricted
Literary Executors
Other
**3. General Administrative Expenditure**
Reference/Training
Payroll.Support
Shantavira BBC Office
Insurance
Accounting fees
IT inc software
Office/Archive Room Rent
Stationery
Bank Charges:PayPal charges
Sundry expenses
Depreciation
**Total**|**2021**
**2020**
**£**
**£**
32,700
46,195
52,309
52,303
3,948
1,444
260|
|---|---|
||**88,958**
**100,202**
23,301
10,330
0
10,000
5,263
6,141
1,044
3,412
1,000
50|
||**33,020**
**27,521**
0
10
11,987
2,564
844
825
4,032
3,932
225
200
755
761
3,600
3,600
74
34
85
106
640
(7)
1,106|
||**23,348**
**12,024**|
## **4. Fixed Assets**
Sangharakshita donated all of his books and artefacts to the Charity by a letter to the Trustees dated 25th May 2005. These were valued by the Insurance Company at £314.400 which is the figure included in the Balance Sheet.
|**5. Depreciation schedule**
Cost
Depreciation
Net Book Value c/d from 2019
Net Book Value as at 31st december 2020
**6. Debtors**
Gift Aid tax recoverable on donations
HMRC Tax & NI overpaid
Refund to Triratna Chairs
Prior Year Adjustment
**7. Creditors**
Payroll liabilities
Accounts payable
Accruals Independent Examiner fee
Deferred income|**Artefacts**
**Display Cabinets**
**Total**
314,400
5,208
319,608
0
1,106
1,106
314,400
5,208
319,608|
|---|---|
||**314,400**
**4,102**
**318,502**
2,619
2,583
0
10
0
(600)
**2,619**
**1,993**
1,462
31
0
3,017
225
200
(1,000)
**1,687**
**2,248**|
## **Independent Examiner’s Report**
|**Report to the trustees of**
**Accounts for year ended**
**Responsibilities and basis of**
**report**|Uddiyana Trust|Uddiyana Trust|Uddiyana Trust|
|---|---|---|---|
|||||
||2 February 2023|**Charity no**|1046398|
|||||
||I report to the trustees on my examination of the accounts of the above charity for
the year ended 31 December 2021.
As the charity's trustees, you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Charity's accounts carried out under
section 145 of the 2011 Act and in carrying out my examination, I have followed all
the applicable Directions given by the Charity Commission under section 145(5)(b)
of the Act.|||
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body:**
**Address:**|Annemie Philips|02/02/2023|
|---|---|---|
||||
||Annemie Philips (Satyapara)||
||||
||Association of Certified Chartered Accountants.||
||||
||9 Linden Road, Hampton, TW12 2JG||
## **Uddiyana Trust (Charity No. 1046398)**
## **Statement of Financial Activities Year Ended 31 December 2021**
|**Notes**
**INCOMING RESOURCES**
Earned income
Gifts and Donations
Bank Interest
Gift Aid Tax
Other income
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Charitable Expenditure**
2
Direct charitable expenditure
**Total Charitable Expenditure**
**Administration**
Charity Administration
3
General Overheads
**Total Administrative Expenditure**
**TOTAL RESOURCES EXPENDED**
**Prior Year Adjustment**
**Surplus/ (Deficit)**
**Reconciliation of funds**
**Balance brought forward**
**Balance carried forward**|**Unrestricted**
**General**
**2021**
**Fund**
**Restricted**
**Total**
**£**
**£**
**£**
1,114
1,114
46,017
46,017
6
6
2,619
2,619
10
10
**49,766**
**0**
**49,766**
26,713
6,307
33,020
**26,713**
**6,307**
**33,020**
23,348
23,348
**23,348**
**0**
**23,348**
**50,061**
**6,307**
**56,368**
**0**
**(295)**
**(6,307)**
**(6,601)**
**399,289**
**15,059**
**414,347**
**398,994**
**8,752**
**407,746**|**2020**
**Total**
**£**
0
49,964
130
2,583
161|
|---|---|---|
|||**52,839**|
|||28,142|
|||**28,142**
12,024|
|||**12,024**|
|||**40,166**|
|||**620**
**13,293**
**401,054**
**414,347**|
## **Uddiyana Trust (Charity No. 1046398)**
## **Balance Sheet as at 31 December 2021**
|**Notes**
**Fixed Assets**
4, 5
**_Total Fixed Assets_**
**Current Assets**
Cash at Bank and in hand
1
Debtors
6
**_Total Current Assets_**
**Total Assets**
**Liabilities**
Current liabilities
Creditors
7
**Total Liabilities**
**Total Assets less Liabilities**
**Represented By:**
**General Accumulated Fund**
**Restricted fund: Image archive project**
**Total Funds**|**2021**
**£**
318,502
**318,502**
88,958
2,619
**91,577**|**2020**
**£**
314,400
**314,400**
100,202
1,993
**102,195**|
|---|---|---|
||**410,079**|**416,595**|
||225
1,462
1,687|2,248|
|||2,248|
||||
||**408,392**|**414,347**|
||**398,994**
**8,752**
**407,746**|**399,289**
**15,059**
**414,347**|
## **Signed**
## **AM Goodman Chair**
## **Uddiyana Trust Notes to the Accounts**
## **Year ended 31 December 2021**
|**1. Bank Balances**
**C0-0P Current Current Accounts**
**COIF Support**
**PayPal**
**Petty Cash**
**2. Charitable expenditure**
Urgyen House - Conversion costs
Dharmachakra
Image Archive project - Restricted
Video archive project - Restricted
Literary Executors
Other
**3. General Administrative Expenditure**
Reference/Training
Payroll.Support
Shantavira BBC Office
Insurance
Accounting fees
IT inc software
Office/Archive Room Rent
Stationery
Bank Charges:PayPal charges
Sundry expenses
Depreciation
**Total**|**2021**
**2020**
**£**
**£**
32,700
46,195
52,309
52,303
3,948
1,444
260|
|---|---|
||**88,958**
**100,202**
23,301
10,330
0
10,000
5,263
6,141
1,044
3,412
1,000
50|
||**33,020**
**27,521**
0
10
11,987
2,564
844
825
4,032
3,932
225
200
755
761
3,600
3,600
74
34
85
106
640
(7)
1,106|
||**23,348**
**12,024**|
## **4. Fixed Assets**
Sangharakshita donated all of his books and artefacts to the Charity by a letter to the Trustees dated 25th May 2005. These were valued by the Insurance Company at £314.400 which is the figure included in the Balance Sheet.
|**5. Depreciation schedule**
Cost
Depreciation
Net Book Value c/d from 2019
Net Book Value as at 31st december 2020
**6. Debtors**
Gift Aid tax recoverable on donations
HMRC Tax & NI overpaid
Refund to Triratna Chairs
Prior Year Adjustment
**7. Creditors**
Payroll liabilities
Accounts payable
Accruals Independent Examiner fee
Deferred income|**Artefacts**
**Display Cabinets**
**Total**
314,400
5,208
319,608
0
1,106
1,106
314,400
5,208
319,608|
|---|---|
||**314,400**
**4,102**
**318,502**
2,619
2,583
0
10
0
(600)
**2,619**
**1,993**
1,462
31
0
3,017
225
200
(1,000)
**1,687**
**2,248**|