Trustees’ Annual Report for the period
From 01 January 2023 Period start date To 31 December 2023 Period end date
Charity name: Cambridge Joint Playschemes
Charity registration number: 1045987
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objective of Cambridge Joint Playschemes is to provide leisure activities for children and young people from the age of 8 to 19 with learning difficulties and associated disabilities. During 2023 we provided holiday club programmes during the Easter and Summer school breaks. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trustees are aware of the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities. All children and young people meeting the charity’s criteria are eligible for equal access to the leisure activities irrespective of social background, ethnic origin and any other factors. Families can “self- refer” irrespective of whether they receive assistance from social care or other statutory support organisations. Children and young people with learning disabilities and associated disabilities experience enjoyable and fulfilling activities which they might not otherwise be able to access. The provision of transport where possible enables the children in isolated areas or without transport to attend the leisure activities. Families and carers, including siblings, benefit from the respite time that the leisure activities provide. To enable as many children and young people as possible to attend from a diverse range of families, the fees that are charged to families and carers are kept at as low a |
| level as possible and are reviewed on a regular basis. |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have given due regard to the Charity Commission’s guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
SORP reference During 2023, the Charity continued with its Holiday Club activities. This included a three days Easter and two Summary of the main week Summer holiday scheme. The achievements of the charity, number of places we have been able to identifying the difference the Para 1.20 offer to Children has been limited by the charity’s work has made to challenge of recruiting and retaining the circumstances of its temporary Playscheme workers post Covid, beneficiaries and any wider and the announcement of the Playscheme benefits to society as a Manager that she would be retiring towards whole. the end of the year. However, we provided places for 15 Children during the Easter Scheme and 20 Children over the Summer play scheme. The Charity has been putting significant efforts into recruitment over the last couple of years in particular but has been struggling to recruit temporary Play Scheme workers since Covid. A final event was held under the guidance of the retiring Playscheme Manager which was a visit to the Cambridge Pantomime in December 2023. Feedback from parents and children indicated once again high levels of satisfaction and enjoyment. Families and carers continue to be very appreciative of both the facilities offered by the Charity and the respite opportunities that the Holiday Clubs have allowed. The Trustees continued to consider feedback in setting the strategy and board decision-making, which resulted in the end of Saturday Club activities as the number of Children applying for places as well as the number of staff had fallen dramatically. It was decided that the focus on the Holiday Schemes would provide families with more valuable respite, particularly for working parents and carers. The Trustees will continue to consider feedback from families and staff in deciding the strategy of the Charity and activity planning going forward.
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The Charity had adeficit of £15,227at year-end. However, sufficient funds remained in the expenses, deposit and reserve accounts, with future fundraising planned. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Charity holds reserves in a separate fund to fulfil all obligations in the event of winding up. The reserve is based on the estimated costs of closing the charity, primarily staff redundancies. Our general reserves are sufficient to support the running of the Charity for approximately four months assuming no significant additional funds are raised. |
| Amount of reserves held | Para 1.22 | £6,100 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | We are dependent on raising additional funds both from the public and grant giving bodies and other Charities. To date this has been possible but is a constant uncertainty. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The only sources of funds for the Charity are the fees paid for the scheme (which do not fully cover the cost of the schemes), and fundraising. Fundraising come from various forms of grants obtained through applications e.g. Children in Need, Lottery funding and local community funding. We also make appeals to the public to raise funds. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
The Charity is governed by a constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees have the power to recruit and appoint new Trustees. The Charity has an induction pack and facilitates training opportunities for new trustees as required. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | See 1.25 |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | None |
Other
Reference and Administrative details
| Charity name | Cambridge Joint Playschemes |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 1045987 |
| Charity’s principal address | 73 High Street Little Shelford Cambridge CB22 5ES |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| David J H Jones | Chair | |||
| Yana Fowle | Secretary | 09 January 2023 – present |
||
| Diana Ogunlana | Treasurer | |||
| Jane Wilson | 28 February 2023 – present |
|||
| Alison Walker | ||||
| Paula Nixon | Resigned 03 October 2023 |
|||
| Nina Rogers | 12 December 2023 – present |
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– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Carol Brown – Playscheme and Activities Manager
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Yana Fowle Full name(s) David J.H. Jones ~~ee~~ Position (eg Secretary, Chair Secretary Chair, etc) ~~ee ee~~ Date 29 October 2024 ~~PF~~
CAMBRIDGE JOINT PLAYSCHEMES
PROFIT AND LOSS ACCOUNT 31st DECEMBER 2023
Charity Number 1045987
| INCOME | ||||||
|---|---|---|---|---|---|---|
| GRANTS/DONATIONS | 2023 | 2022 | ||||
| BBC Children in Need | 0.00 | 16,810.00 | ||||
| Cambridge Arts Theatre | 2,844.61 | 2,982.79 | ||||
| SCDC - Covid Grant | 0.00 | 5,000.00 | ||||
| Easy Fundraising | 0.00 | 15.91 | ||||
| Fundraising General Donations | 994.00 | 120.00 | ||||
| Amazon Money | 113.75 | 59.15 | ||||
| Astra Zenica | 3,000.00 | 0.00 | ||||
| John Lewis | 0.00 | 1,000.00 | ||||
| Peoples Project Lottery | 10,000.00 | 0.00 | ||||
| 16,952.36 | 25,987.85 | |||||
| FEES | ||||||
| Saturday Clubs | 930.00 | 1,820.00 | ||||
| Half Term Playscheme | 0.00 | 0.00 | ||||
| Easter Playsheme | 2,640.00 | 2,320.00 | ||||
| Summer Playscheme | 14,176.00 | 17,746.00 | 10,580.00 | 14,720.00 | ||
| Bank Interest | 58.21 | 3.26 | ||||
| COIF Interest | 256.10 | 314.31 | 56.47 | 59.73 | ||
| Total Income | £ | 35,012.67 |
£ | 40,767.58 |
||
| EXPENDITURE | ||||||
| WAGES | ||||||
| Activity Manager | 18,692.27 | 17,219.67 | ||||
| Playworkers (Saturday Clubs) | 653.30 | 1,343.41 | ||||
| Playworkers (Half Term) | 0.00 | 0.00 | ||||
| Playworkers (Easter Playscheme) | 2,983.00 | 3,351.75 | ||||
| Playworkers (Summer Playscheme) | 9,902.80 | 32,231.37 | 13,107.05 | 35,021.88 | ||
| CONSULTANCY | ||||||
| Web Consultancy | 1,699.50 | 1,756.09 | ||||
| Finance Consultancy | 3,312.00 | 5,011.50 | 2,163.00 | 3,919.09 | ||
| SATURDAY CLUBS | ||||||
| General Expenses | 135.01 | 26.96 | ||||
| Venue Hire Granta School | 225.00 | 450.00 | ||||
| Activities | 78.19 | 842.98 | ||||
| Transport | 0.00 | 438.20 | 581.00 | 1,900.94 |
CAMBRIDGE JOINT PLAYSCHEMES
PROFIT AND LOSS ACCOUNT 31st DECEMBER 2023
Charity Number 1045987
| EASTER PLAYSCHEME | ||||||
|---|---|---|---|---|---|---|
| General Expenses | 174.95 | 129.11 | ||||
| Activities | 50.00 | 0.00 | ||||
| Hire of Granta School | 510.00 | 480.00 | ||||
| Transport | 0.00 | 734.95 | 0.00 | 609.11 | ||
| SUMMER PLAYSCHEME | ||||||
| General Expenses | 326.09 | 215.18 | ||||
| Activities | 1388.00 | 1250.00 | ||||
| Hire Of Granta School | 1,770.00 | 1,290.00 | ||||
| Transport | 3500.00 | 6,984.09 | 3970.00 | 6,725.18 | ||
| HALF TERM PLAYSCHEME | ||||||
| General Expenses | 0.00 | 0.00 | ||||
| Activities | 0.00 | 0.00 | ||||
| Hire Of Granta School | 0.00 | 0.00 | ||||
| Transport | 0.00 | 0.00 | 0.00 | 0.00 | ||
| TRAINING | ||||||
| Training | 0.00 | 0.00 | 0.00 | 0.00 | ||
| UNIFORM | ||||||
| Uniform | 285.25 | 285.25 | 239.70 | 239.70 | ||
| EQUIPMENT | ||||||
| C D Player | 81.58 | 81.58 | 0.00 | 0.00 | ||
| Sub Total | £ | 45,766.94 |
£ | 48,415.90 |
CAMBRIDGE JOINT PLAYSCHEMES
PROFIT AND LOSS ACCOUNT 31st DECEMBER 2023
Charity Number 1045987
| ADMINISTRATIVE EXPENSES | 2023 | 2022 | ||
|---|---|---|---|---|
| Data Protection | 35.00 | 35.00 | ||
| Insurance | 789.53 | 789.53 | ||
| DBS Applications | 390.40 | 244.00 | ||
| Storage Haverhill | 584.00 | 0.00 | ||
| Storage Peaks | 1,020.00 | 1,020.00 | ||
| Payroll | 504.00 | 492.00 | ||
| Sage Accounts | 426.00 | 390.00 | ||
| CCVS Annual Subscription | 30.00 | 30.00 | ||
| Stationery | 245.50 | 136.99 | ||
| Postage | 0.00 | 21.76 | ||
| Shredding | 69.95 | 0.00 | ||
| Website | 202.39 | 261.60 | ||
| Office Equipment | 175.98 | 738.26 | ||
| Auditor | 0.00 | 63.35 | ||
| Sub Total | £ | 4,472.75 £ |
£ | 4,222.49 £ |
| TOTAL EXPENDITURE | £ | 50,239.69 £ |
£ | 52,638.39 £ |
| Surplus/Deficit for 2023 | -£ | 15,227.02 -£ |
-£ | 11,870.81 -£ |
Approved by the board of Trustees on 29 October 2024 and signed on their behalf
David J.H. Jones Chair
Diana Ogunlana Treasurer
CAMBRIDGE JOINT PLAYSCHEMES
BALANCE SHEET 31st DECEMBER 2023
Charity Number 1045987
| Current Assets | 2023 | 2022 | |||
|---|---|---|---|---|---|
| Debtors | 150 | 1,260.00 | |||
| Cash at Bank | |||||
| Lloyds Bank Current A/c | 13,772.72 | 28,127.42 | |||
| Lloyds Expenses A/c | 291.67 | 500.00 | |||
| Lloyds Deposit A/c | 6,844.15 | 6,375.94 | |||
| COIF Deposit A/c | 6,099.51 | 27,158.05 | 5,843.41 | 42,106.77 | |
| Current Liabilities | |||||
| Creditors | 326.30 | 48.00 | |||
| Current Assets less Current Liabilities: | £26,831.75 | £42,058.77 | |||
| Capital & Reserves | |||||
| Reserves B/Fwd 2022 | 42,058.77 | 53,929.58 | |||
| P&L Account 2023 | -15,227.02 | - | 11,870.81 - |
||
| Total Assets less Total Liabilities: | £26,831.75 | £42,058.77 |
31 October 2024 Approved by the Trustees on …………………………………………….. and signed on their behalf
……………………………………………………………………………..
David J.H. Jones - Chairman
…………………………………………………………………………… Diana Ogunlana - Treasurer