## **Trustees’ Annual Report for the period** **From** 01 January 2023 **Period start date To** 31 December 2023 **Period end date** **Charity name:** Cambridge Joint Playschemes **Charity registration number:** 1045987 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objective of Cambridge Joint
Playschemes is to provide leisure activities
for children and young people from the age
of 8 to 19 with learning difficulties and
associated disabilities. During 2023 we
provided holiday club programmes during
the Easter and Summer school breaks.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Trustees are aware of the Charity
Commission’s guidance on public benefit
when reviewing the charity’s aims and
objectives and in planning future activities.
All children and young people meeting the
charity’s criteria are eligible for equal
access to the leisure activities irrespective
of social background, ethnic origin and any
other factors. Families can “self- refer”
irrespective of whether they receive
assistance from social care or other
statutory support organisations. Children
and young people with learning disabilities
and associated disabilities experience
enjoyable and fulfilling activities which they
might not otherwise be able to access. The
provision of transport where possible
enables the children in isolated areas or
without transport to attend the leisure
activities. Families and carers, including
siblings, benefit from the respite time that
the leisure activities provide. To enable as
many children and young people as
possible to attend from a diverse range of
families, the fees that are charged to
families and carers are kept at as low a| |||level as possible and are reviewed on a
regular basis.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have given due regard to the
Charity Commission’s guidance on public
benefit when reviewing the charity’s aims
and objectives and in planning future
activities.| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** SORP reference During 2023, the Charity continued with its Holiday Club activities. This included a three days Easter and two Summary of the main week Summer holiday scheme. The achievements of the charity, number of places we have been able to identifying the difference the Para 1.20 offer to Children has been limited by the charity’s work has made to challenge of recruiting and retaining the circumstances of its temporary Playscheme workers post Covid, beneficiaries and any wider and the announcement of the Playscheme benefits to society as a Manager that she would be retiring towards whole. the end of the year. However, we provided places for 15 Children during the Easter Scheme and 20 Children over the Summer play scheme. The Charity has been putting significant efforts into recruitment over the last couple of years in particular but has been struggling to recruit temporary Play Scheme workers since Covid. A final event was held under the guidance of the retiring Playscheme Manager which was a visit to the Cambridge Pantomime in December 2023. Feedback from parents and children indicated once again high levels of satisfaction and enjoyment. Families and carers continue to be very appreciative of both the facilities offered by the Charity and the respite opportunities that the Holiday Clubs have allowed. The Trustees continued to consider feedback in setting the strategy and board decision-making, which resulted in the end of Saturday Club activities as the number of Children applying for places as well as the number of staff had fallen dramatically. It was decided that the focus on the Holiday Schemes would provide families with more valuable respite, particularly for working parents and carers. The Trustees will continue to consider feedback from families and staff in deciding the strategy of the Charity and activity planning going forward. **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity had a**deficit of £15,227**at
year-end. However, sufficient funds
remained in the expenses, deposit and
reserve accounts, with future fundraising
planned.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity holds reserves in a separate
fund to fulfil all obligations in the event of
winding up. The reserve is based on the
estimated costs of closing the charity,
primarily staff redundancies. Our general
reserves are sufficient to support the
running of the Charity for approximately
four months assuming no significant
additional funds are raised.| |Amount of reserves held|Para 1.22|**£6,100**| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We are dependent on raising additional
funds both from the public and grant giving
bodies and other Charities. To date this has
been possible but is a constant uncertainty.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The only sources of funds for the Charity
are the fees paid for the scheme (which do
not fully cover the cost of the schemes),
and fundraising. Fundraising come from
various forms of grants obtained through
applications e.g. Children in Need, Lottery
funding and local community funding. We
also make appeals to the public to raise
funds.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|The Charity is governed by a constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees have the power to recruit and
appoint new Trustees. The Charity has an
induction pack and facilitates training
opportunities for new trustees as required.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|See 1.25| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any
related parties|Para 1.51|**None**| Other ## **Reference and Administrative details** |Charity name|Cambridge Joint Playschemes| |---|---| |Other name the charity uses|None| |Registered charity number|1045987| |Charity’s principal address|73 High Street
Little Shelford
Cambridge
CB22 5ES| ||| ## **Names of the charity trustees who manage the charity** |1
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5
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||David J H Jones|Chair||| ||Yana Fowle|Secretary|09 January 2023 –
present|| ||Diana Ogunlana|Treasurer||| ||Jane Wilson||28 February 2023 –
present|| ||Alison Walker|||| ||Paula Nixon||Resigned 03 October
2023|| ||Nina Rogers||12 December 2023 –
present|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** Carol Brown – Playscheme and Activities Manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Yana Fowle **Full name(s)** David J.H. Jones ~~ee~~ **Position (eg Secretary,** Chair Secretary **Chair, etc)** ~~ee ee~~ **Date** 29 October 2024 ~~PF~~ **CAMBRIDGE JOINT PLAYSCHEMES** ## **PROFIT AND LOSS ACCOUNT 31st DECEMBER 2023** ## _**Charity Number 1045987**_ |**INCOME**||||||| |---|---|---|---|---|---|---| |**GRANTS/DONATIONS**|**2023**|||**2022**||| |BBC Children in Need|0.00|||16,810.00||| |Cambridge Arts Theatre|2,844.61|||2,982.79||| |SCDC - Covid Grant|0.00|||5,000.00||| |Easy Fundraising|0.00|||15.91||| |Fundraising General Donations|994.00|||120.00||| |Amazon Money|113.75|||59.15||| |Astra Zenica|3,000.00|||0.00||| |John Lewis|0.00|||1,000.00||| |Peoples Project Lottery|10,000.00|||0.00||| ||||16,952.36|||25,987.85| |**FEES**||||||| |Saturday Clubs|930.00|||1,820.00||| |Half Term Playscheme|0.00|||0.00||| |Easter Playsheme|2,640.00|||2,320.00||| |Summer Playscheme|14,176.00||17,746.00|10,580.00||14,720.00| |Bank Interest|58.21|||3.26||| |COIF Interest|256.10||314.31|56.47||59.73| |**Total Income**||**£**|**35,012.67**
||**£**|**40,767.58**
| |**EXPENDITURE**||||||| |**WAGES**||||||| |Activity Manager|18,692.27|||17,219.67||| |Playworkers (Saturday Clubs)|653.30|||1,343.41||| |Playworkers (Half Term)|0.00|||0.00||| |Playworkers (Easter Playscheme)|2,983.00|||3,351.75||| |Playworkers (Summer Playscheme)|9,902.80||32,231.37|13,107.05||35,021.88| |**CONSULTANCY**||||||| |Web Consultancy|1,699.50|||1,756.09||| |Finance Consultancy|3,312.00||5,011.50|2,163.00||3,919.09| |**SATURDAY CLUBS**||||||| |General Expenses|135.01|||26.96||| |Venue Hire Granta School|225.00|||450.00||| |Activities|78.19|||842.98||| |Transport|0.00||438.20|581.00||1,900.94| **CAMBRIDGE JOINT PLAYSCHEMES** ## **PROFIT AND LOSS ACCOUNT 31st DECEMBER 2023** ## _**Charity Number 1045987**_ |**EASTER PLAYSCHEME**||||||| |---|---|---|---|---|---|---| |General Expenses|174.95|||129.11||| |Activities|50.00|||0.00||| |Hire of Granta School|510.00|||480.00||| |Transport|0.00||734.95|0.00||609.11| |**SUMMER PLAYSCHEME**||||||| |General Expenses|326.09|||215.18||| |Activities|1388.00|||1250.00||| |Hire Of Granta School|1,770.00|||1,290.00||| |Transport|3500.00||6,984.09|3970.00||6,725.18| |**HALF TERM PLAYSCHEME**||||||| |General Expenses|0.00|||0.00||| |Activities|0.00|||0.00||| |Hire Of Granta School|0.00|||0.00||| |Transport|0.00||0.00|0.00||0.00| |**TRAINING**||||||| |Training|0.00||0.00|0.00||0.00| |**UNIFORM**||||||| |Uniform|285.25||285.25|239.70||239.70| |**EQUIPMENT**||||||| |C D Player|81.58||81.58|0.00||0.00| |**Sub Total**||**£**|**45,766.94**
||**£**|**48,415.90**
| **CAMBRIDGE JOINT PLAYSCHEMES** ## **PROFIT AND LOSS ACCOUNT 31st DECEMBER 2023** ## _**Charity Number 1045987**_ |**ADMINISTRATIVE EXPENSES**||**2023**||**2022**| |---|---|---|---|---| |Data Protection||35.00||35.00| |Insurance||789.53||789.53| |DBS Applications||390.40||244.00| |Storage Haverhill||584.00||0.00| |Storage Peaks||1,020.00||1,020.00| |Payroll||504.00||492.00| |Sage Accounts||426.00||390.00| |CCVS Annual Subscription||30.00||30.00| |Stationery||245.50||136.99| |Postage||0.00||21.76| |Shredding||69.95||0.00| |Website||202.39||261.60| |Office Equipment||175.98||738.26| |Auditor||0.00||63.35| |**Sub Total**|**£**|**4,472.75**
**£**|**£**|**4,222.49**
**£**| |**TOTAL EXPENDITURE**|**£**|**50,239.69**
**£**|**£**|**52,638.39**
**£**| |**Surplus/Deficit for 2023**|**-£**|**15,227.02**
**-£**|**-£**|**11,870.81**
**-£**| Approved by the board of Trustees on 29 October 2024 and signed on their behalf David J.H. Jones Chair Diana Ogunlana Treasurer ## **CAMBRIDGE JOINT PLAYSCHEMES** ## **BALANCE SHEET 31st DECEMBER 2023** ## _**Charity Number 1045987**_ |**Current Assets**|**2023**|||**2022**|| |---|---|---|---|---|---| |Debtors|150|||1,260.00|| |**Cash at Bank**|||||| |Lloyds Bank Current A/c|13,772.72|||28,127.42|| |Lloyds Expenses A/c|291.67|||500.00|| |Lloyds Deposit A/c|6,844.15|||6,375.94|| |COIF Deposit A/c|6,099.51|27,158.05||5,843.41|42,106.77| |**Current Liabilities**|||||| |Creditors|326.30|||48.00|| |Current Assets less Current Liabilities:||**£26,831.75**|||**£42,058.77**| |**Capital & Reserves**|||||| |Reserves B/Fwd 2022|42,058.77|||53,929.58|| |P&L Account 2023|-15,227.02||-|11,870.81
-|| |Total Assets less Total Liabilities:||**£26,831.75**|||**£42,058.77**| 31 October 2024 Approved by the Trustees on …………………………………………….. and signed on their behalf …………………………………………………………………………….. David J.H. Jones - Chairman …………………………………………………………………………… Diana Ogunlana - Treasurer