Trustees’ Annual Report for the period
From 01/09/2024 Period start date To 31/08/2025 Period end date
Charity name: Horfield Welly Pre-school
Charity registration number: 1045897
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The aim of the charity is to provide appropriate play, care and education facilities, as well as family learning, to meet the needs of the children within the community, whatever their race, religion, means and ability. We instigate, adhere to and further the aims and objectives of the Pre-School Learning Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Charity achieves its aims for the public benefit by offering appropriate play facilities and associated activities for children that fall in line with the EYFS framework. We are there to serve the community and we run a strict Equal Opportunities Policy; our facilities are open to all regardless of race, culture, religion or means. In practice the location of the play facilities is such that the benefit is predominantly enjoyed by children in the Horfield area of Bristol, however our waiting lists are open to all. Resources and capacity limit the number of children that can be enrolled in the Pre- school at any given time. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In setting the aims and objectives of the Charity, the Trustees have had due regard to the Charity Commission’s guidance on public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The Pre-school would not run as successfully as it does without the tremendous support it receives from Para 1.38 volunteers. The Trustee committee is made Contribution made by up of volunteers from Pre-school families. In volunteers addition parents and grandparents come into the Pre-School to help with fundraising, trips and other events. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its |
Para 1.20 | Horfield Welly Pre-School has continued to provide an essential service and support to local families during this academic year. Newly enrolled families are welcomed quickly to the pre- school community, with opportunities to be involved in fundraising, volunteering and socials built around the pre-school. The staff team remained the same for yet another year; the consistency and quality of our staff is something that sets us apart and we are very |
| beneficiaries and any wider benefits to society as a whole. |
proud of. Children continue to be part of a colour group with their key worker but also make excellent relationships with all staff at Wellies and spend nearly the entire session free-flowing between different spaces, activities and staff. Our yearly winter term event was again enjoyed by family members and helped to raise money for our children’s enrichment. Family members were invited into Wellies to take part in a group singing session and winter fair. Other fundraising events such as cake sales and raffles happened throughout the year. Proceeds from fundraising this year have been used for a range of resources and enrichment, including buying ride on toys, a Yoto player for children to enjoy songs and stories, an animal encounter visit and an exciting trip to The Wild Place. The Pre-school has collaborated with a multi- sports provider Playball, giving families a chance to sign up to a sports club in the sports hall immediately after Wellies. This has been a popular addition this year, both for adding to the children’s physical development and for the additional childcare time it creates for Welly families. Due to it’s popularity, the Welly staff and committee are considering offering additional clubs next year. This year, as children of previous committee members have moved onto school, a new secretary and new treasurers have been elected to the committee and brought their expertise and ideas to the running of the pre-school. Finally, a happy and well-prepared cohort left Wellies at the end of the summer term ready to begin in a range of local primary schools. |
||
|---|---|---|---|
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41
| Performance of fundraising activities against objectives set |
Para 1.41 | The charity is pleased to have raised £1,158.39 through fundraising activities this year, thanks to the support from our families and local community. All proceeds from fundraising were used for children’s enrichment, such as trips, workshops and new resources. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Through careful forecasting, monitoring and spending, this year we finish our financial year with £136,325.29 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity’s policy is to keep sufficient funds to cover any unspent element of restricted giving, together with refundable deposits. Additionally, the charity feels it prudent to have enough in reserve to safeguard the charity’s financial position and ensure that it can continue to provide a service to the children and their families. |
| Amount of reserves held | Para 1.22 | £106,080.98in a savings account. |
| Reasons for holding zero reserves |
Para 1.22 | Not Applicable |
| Details of fund materially in deficit |
Para 1.24 | Not Applicable |
| Explanation of any | Para 1.23 | The committee has discussed concerns |
| uncertainties about the charity continuing as a going concern |
about the number of families signing up for the coming academic year. If numbers do not increase, the charity will need to use reserves to be able to run. The Treasurer will safeguard the amount of funds that would be needed for staff redundancies so that, in this event, there would be enough money to pay all staff redundancy amounts. The committee believes that the drop in attendees is mainly due to the days and hours that Wellies is open, with most families now needing full days childcare. The committee continue to advertise Wellies and to look into possibilities to extend hours, though agree that opening for full working days is beyond its scope. |
||
|---|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
1. Bristol Council (77%) 2. Parental Fees (14%) 3. Voluntary Contributions (4%) 4. Interest (4%) 5. Fundraising (1%) |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Maintain our Reserves in a low risk manner so that the value of them does not decrease over time. |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks to the financial health of the charity are 1. Not enough enrolled children 2. Building requirements 3. The National Economy |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The charity is governed by the Pre-School Learning Alliance Constitution 2011, reviewed annually by the charity trustees. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is an unincorporated trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed by election at the AGM by the charity’s members. All parents are charity members and are invited to attend general meetings. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
There are clear handover documents for each of the three key Trustee roles on the management committee and time is taken by previous Trustees to explain their role and offer any further guidance as necessary. In addition, the Bristol Association for Neighbourhood Daycare (BAND) also provides advice, support and training for new Trustees and committee members. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Pre-school is led by a voluntary committee of family members, who are also the charity Trustees. Also on the pre-school committee is the pre-school manager. The Pre-school Manager leads the provision and line-manages the staff team. They are supported by a Deputy Manager. |
| The charity has membership to the Bristol Association for Neighbourhood Daycare (BAND) who provide advice, support and training. |
| Relationship with any related parties |
Para 1.51 | |
|---|---|---|
| Other |
Reference and Administrative details
| Charity name | Horfield Welly Pre-school |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1045897 |
| Charity’s principal address | Horfield Welly Pre-school Manor Farm Boys Club, Wellington Hill, Bristol, BS78ST |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|---|
| Leah Browning |
Chair | Appointed at AGM | |||
| Zoë Davidson | Co- Treasurer |
Appointed at AGM | |||
| Fred Davison | Co- Treasurer |
Appointed at AGM | |||
| Charlotte Mace-Pettit |
Secretary | Appointed at AGM |
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
None
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Not Applicable |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Not Applicable |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Not Applicable |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser Name Address |
Type of adviser Name Address |
|
|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) |
||
| Courtney Haley - Pre-school Manager & Vice Chair |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature Full name Position Date
| 7/9/24 | Horfield Welly Pre S | chool Operating Stat | ement for 2024/25 | ||
|---|---|---|---|---|---|
| Original Budget | Actuals to Date |
Actual - Budget | Comments | ||
| INCOME | 1/9/24 to 31/08/2025 | 77 14 4 1 |
|||
| Income from Bristol Council | £51,339.32 | £ 77,193.60 |
£25,854.28 | From Courtney's Forecast spreadsheet | |
| Income from Parents | £12,798.00 | £ 14,250.08 |
£1,452.08 | From Courtney's Forecast spreadsheet | |
| Voluntary Parental Contributions | £500.00 | £ 4,202.50 |
£3,702.50 | Estimate | |
| Fundraising | £1,500.00 | £ 1,158.39 |
-£341.61 | Based on last year | |
| Other | £ 101.07 |
£101.07 | 0 | ||
| Interest | £4,000.00 | £ 4,000.45 |
£0.45 | Based on last year | 4 |
| TOTAL INCOME | £ 70,137.32 |
£ 100,906.09 |
£30,768.77 | 100 | |
| EXPENDITURE | |||||
| Salary & NI | £90,000.00 | 84,238.44 | -£5,761.56 | Based on last year | |
| Pensions | £1,200.00 | 1,868.01 | £668.01 | Based on last year | |
| Supply | £500.00 | 0.00 | -£500.00 | Based on last year | |
| Training and DBS | £500.00 | 734.06 | £234.06 | Based on last year | |
| Rent | £10,000.00 | 9,880.00 | -£120.00 | Based on negotiated rate change | |
| Payroll and accountancy | £800.00 | 520.00 | -£280.00 | Based on last year | |
| IT | £150.00 | 231.00 | £81.00 | Based on last year | |
| Printer ink | £25.00 | 128.53 | £103.53 | Based on last year | |
| Copier paper | 6.00 | £6.00 | Based on last year | ||
| Mobile phone | £200.00 | 108.17 | -£91.83 | Based on last year | |
| Arts, crafts & cooking | £100.00 | 4.99 | -£95.01 | Based on last year | |
| Forest School | £0.00 | 0.00 | £0.00 | Based on last year | |
| Toys & equipment | £850.00 | 324.25 | -£525.75 | Based on last year | |
| Stationery & postage | £20.00 | 20.80 | £0.80 | Based on last year | |
| Enrichment | £0.00 | 1,737.31 | £1,737.31 | Based on last year | |
| Gifts & presents | £200.00 | 50.00 | -£150.00 | ||
| Cleaning | £150.00 | 6.25 | -£143.75 | Based on last year | |
| Membership fees, insurance | £1,000.00 | 558.70 | -£441.30 | ||
| Nappy Bin | £150.00 | 143.34 | -£6.66 | ||
| Other | 1,253.61 | £1,253.61 | |||
| Transfer to Savings Account | 0.00 | £0.00 | |||
| TOTAL EXPENSES | **£105,845.00 ** | £ 101,813.46 |
-£ 4,031.54 |
||
| DIFFERENCE | -£35,707.68 | -£907.37 | |||
| Bank Accounts | |||||
| Lloyds Current Account | £30,244.31 | ||||
| Cambridge & Counties 31 Day Notice A/C | £106,080.98 | ||||
| Total Assets | £136,325.29 | ||||
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Horfield Welly Preschool members of
On accounts for the year ended
Charity no 2024/2025 1045897 (if any)
Set out on pages
1,2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity ( “the Trust”) for the year ended DD / MM / YYYY 31/08/2025 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) .
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed:
Date: 29/06/2026
Name: Patrick van Beek
Relevant professional qualification(s) or body (if any):
Address: ~~23 Pittville Close, Thornbury~~ Bristol, BS35 1SE
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER