## **Trustees’ Annual Report for the period**
**From** 01/09/2024 **Period start date To** 31/08/2025 **Period end date**
## **Charity name: Horfield Welly Pre-school**
## **Charity registration number: 1045897**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aim of the charity is to provide
appropriate play, care and education
facilities, as well as family learning, to meet
the needs of the children within the
community, whatever their race, religion,
means and ability. We instigate, adhere to
and further the aims and objectives of the
Pre-School Learning Alliance.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Charity achieves its aims for the public
benefit by offering appropriate play facilities
and associated activities for children that fall
in line with the EYFS framework. We are
there to serve the community and we run a
strict Equal Opportunities Policy; our facilities
are open to all regardless of race, culture,
religion or means. In practice the location of
the play facilities is such that the benefit is
predominantly enjoyed by children in the
Horfield area of Bristol, however our waiting
lists are open to all.
Resources and capacity limit the number of
children that can be enrolled in the Pre-
school at any given time.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In setting the aims and objectives of the
Charity, the Trustees have had due regard to
the Charity Commission’s guidance on public
benefit.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment The Pre-school would not run as successfully as it does without the tremendous support it receives from Para 1.38 volunteers. The Trustee committee is made Contribution made by up of volunteers from Pre-school families. In volunteers addition parents and grandparents come into the Pre-School to help with fundraising, trips and other events. Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its|Para 1.20|Horfield Welly Pre-School has continued to
provide an essential service and support to local
families during this academic year. Newly
enrolled families are welcomed quickly to the pre-
school community, with opportunities to be
involved in fundraising, volunteering and socials
built around the pre-school.
The staff team remained the same for yet another
year; the consistency and quality of our staff is
something that sets us apart and we are very|
|beneficiaries and any
wider benefits to
society as a whole.||proud of. Children continue to be part of a colour
group with their key worker but also make
excellent relationships with all staff at Wellies and
spend nearly the entire session free-flowing
between different spaces, activities and staff.
Our yearly winter term event was again enjoyed
by family members and helped to raise money for
our children’s enrichment. Family members were
invited into Wellies to take part in a group singing
session and winter fair. Other fundraising events
such as cake sales and raffles happened
throughout the year.
Proceeds from fundraising this year have been
used for a range of resources and enrichment,
including buying ride on toys, a Yoto player for
children to enjoy songs and stories, an animal
encounter visit and an exciting trip to The Wild
Place.
The Pre-school has collaborated with a multi-
sports provider Playball, giving families a chance
to sign up to a sports club in the sports hall
immediately after Wellies. This has been a
popular addition this year, both for adding to the
children’s physical development and for the
additional childcare time it creates for Welly
families. Due to it’s popularity, the Welly staff and
committee are considering offering additional
clubs next year.
This year, as children of previous committee
members have moved onto school, a new
secretary and new treasurers have been elected
to the committee and brought their expertise and
ideas to the running of the pre-school.
Finally, a happy and well-prepared cohort left
Wellies at the end of the summer term ready to
begin in a range of local primary schools.||
|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against objectives set Para 1.41
||||
|---|---|---|
|Performance of
fundraising activities
against objectives set|Para 1.41|The charity is pleased to have raised £1,158.39
through fundraising activities this year, thanks to
the support from our families and local
community. All proceeds from fundraising were
used for children’s enrichment, such as trips,
workshops and new resources.|
|Investment
performance against
objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Through careful forecasting, monitoring and
spending, this year we finish our financial
year with £136,325.29|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s policy is to keep sufficient funds
to cover any unspent element of restricted
giving, together with refundable deposits.
Additionally, the charity feels it prudent to
have enough in reserve to safeguard the
charity’s financial position and ensure that it
can continue to provide a service to the
children and their families.|
|Amount of reserves held|Para 1.22|**£106,080.98**in a savings account.|
|Reasons for holding zero
reserves|Para 1.22|Not Applicable|
|Details of fund materially in
deficit|Para 1.24|Not Applicable|
|Explanation of any|Para 1.23|The committee has discussed concerns|
|uncertainties about the
charity continuing as a going
concern||about the number of families signing up for
the coming academic year. If numbers do not
increase, the charity will need to use
reserves to be able to run. The Treasurer will
safeguard the amount of funds that would be
needed for staff redundancies so that, in this
event, there would be enough money to pay
all staff redundancy amounts.
The committee believes that the drop in
attendees is mainly due to the days and
hours that Wellies is open, with most families
now needing full days childcare. The
committee continue to advertise Wellies and
to look into possibilities to extend hours,
though agree that opening for full working
days is beyond its scope.||
|---|---|---|---|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
1.
Bristol Council (77%)
2.
Parental Fees (14%)
3.
Voluntary Contributions (4%)
4.
Interest (4%)
5.
Fundraising (1%)|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Maintain our Reserves in a low risk manner
so that the value of them does not decrease
over time.|
|A description of the principal
risks facing the charity|Para 1.46|The principal risks to the financial health of
the charity are
1.
Not enough enrolled children
2.
Building requirements
3.
The National Economy|
||||
Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|The charity is governed by the Pre-School
Learning Alliance Constitution 2011, reviewed
annually by the charity trustees.|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is an unincorporated trust|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by election at the
AGM by the charity’s members. All parents
are charity members and are invited to attend
general meetings.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
There are clear handover documents for each of
the three key Trustee roles on the management
committee and time is taken by previous
Trustees to explain their role and offer any
further guidance as necessary. In addition, the
Bristol Association for Neighbourhood Daycare
(BAND) also provides advice, support and
training for new Trustees and committee
members.|
|---|---|---|
|The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The Pre-school is led by a voluntary committee
of family members, who are also the charity
Trustees. Also on the pre-school committee is
the pre-school manager. The Pre-school
Manager leads the provision and line-manages
the staff team. They are supported by a Deputy
Manager.|
|||The charity has membership to the Bristol
Association for Neighbourhood Daycare (BAND)
who provide advice, support and training.|
|Relationship with any
related parties|Para 1.51||
|---|---|---|
|Other|||
## **Reference and Administrative details**
|Charity name|Horfield Welly Pre-school|
|---|---|
|Other name the charity uses|n/a|
|Registered charity number|**1045897**|
|Charity’s principal address|Horfield Welly Pre-school
Manor Farm Boys Club,
Wellington Hill,
Bristol, BS78ST|
## **Names of the charity trustees who manage the charity**
|1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**||**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
||Leah
Browning|Chair|||Appointed at AGM|
||Zoë Davidson|Co-
Treasurer|||Appointed at AGM|
||Fred Davison|Co-
Treasurer|||Appointed at AGM|
||Charlotte
Mace-Pettit|Secretary|||Appointed at AGM|
## – Corporate trustees names of the directors at the date the report was approved
**Director name** None
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
None
## **Funds held as custodian trustees on behalf of others**
|Description of the assets held in this
capacity|Not Applicable|
|---|---|
|Name and objects of the charity on
whose behalf the assets are held
and how this falls within the
custodian charity’s objects|Not Applicable|
|Details of arrangements for safe
custody and segregation of such
assets from the charity’s own assets|Not Applicable|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
||**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||**Name of chief executive or names of senior staff members (Optional**
**information)**||
|Courtney Haley - Pre-school Manager & Vice Chair|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature Full name Position Date**
|**7/9/24**||**Horfield Welly Pre S**|**chool Operating Stat**|**ement for 2024/25**||
|---|---|---|---|---|---|
|||||||
||**Original Budget**|**Actuals**
**to Date**|**Actual - Budget**|**Comments**||
|**INCOME**||**1/9/24 to 31/08/2025**|||77
14
4
1|
|Income from Bristol Council|**£51,339.32**|£
77,193.60|£25,854.28|From Courtney's Forecast spreadsheet||
|Income from Parents|**£12,798.00**|£
14,250.08|£1,452.08|From Courtney's Forecast spreadsheet||
|Voluntary Parental Contributions|**£500.00**|£
4,202.50|£3,702.50|Estimate||
|Fundraising|**£1,500.00**|£
1,158.39|-£341.61|Based on last year||
|Other||£
101.07|£101.07||0|
|Interest|**£4,000.00**|£
4,000.45|£0.45|Based on last year|4|
|||||||
|**TOTAL INCOME**|**£**
**70,137.32**|**£**
**100,906.09**|**£30,768.77**||100|
|||||||
|**EXPENDITURE**||||||
|Salary & NI|**£90,000.00**|84,238.44|-£5,761.56|Based on last year||
|Pensions|**£1,200.00**|1,868.01|£668.01|Based on last year||
|Supply|**£500.00**|0.00|-£500.00|Based on last year||
|Training and DBS|**£500.00**|734.06|£234.06|Based on last year||
|Rent|**£10,000.00**|9,880.00|-£120.00|Based on negotiated rate change||
|Payroll and accountancy|**£800.00**|520.00|-£280.00|Based on last year||
|IT|**£150.00**|231.00|£81.00|Based on last year||
|Printer ink|**£25.00**|128.53|£103.53|Based on last year||
|Copier paper||6.00|£6.00|Based on last year||
|Mobile phone|**£200.00**|108.17|-£91.83|Based on last year||
|Arts, crafts & cooking|**£100.00**|4.99|-£95.01|Based on last year||
|Forest School|**£0.00**|0.00|£0.00|Based on last year||
|Toys & equipment|**£850.00**|324.25|-£525.75|Based on last year||
|Stationery & postage|**£20.00**|20.80|£0.80|Based on last year||
|Enrichment|**£0.00**|1,737.31|£1,737.31|Based on last year||
|Gifts & presents|**£200.00**|50.00|-£150.00|||
|Cleaning|**£150.00**|6.25|-£143.75|Based on last year||
|Membership fees, insurance|**£1,000.00**|558.70|-£441.30|||
|Nappy Bin|**£150.00**|143.34|-£6.66|||
|Other||1,253.61|£1,253.61|||
|Transfer to Savings Account||0.00|£0.00|||
|**TOTAL EXPENSES**|**£105,845.00 **|**£**
**101,813.46**|**-£**
**4,031.54**|||
|||||||
|**DIFFERENCE**|**-£35,707.68**|**-£907.37**||||
|||||||
|**Bank Accounts**||||||
|Lloyds Current Account|**£30,244.31**|||||
|Cambridge & Counties 31 Day Notice A/C|**£106,080.98**|||||
|||||||
|**Total Assets**|**£136,325.29**|||||
|||||||
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Horfield Welly Preschool **members of**
**On accounts for the year ended**
**Charity no** 2024/2025 1045897 **(if any)**
**Set out on pages**
1,2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity ( “the Trust”) for the year ended **DD / MM / YYYY** 31/08/2025 .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”) .
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:**
> **Date:** 29/06/2026
> **Name:** Patrick van Beek
**Relevant professional qualification(s) or body (if any):**
**Address:** ~~23 Pittville Close, Thornbury~~ Bristol, BS35 1SE
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**