Trustees’ Annual Report for the period
From: 1 September 2019 To 31 August 2020
Charity name: Hardwick 3.15 Club
Charity registration number: 1045652
Table of Contents
Objectives and Activities ...................................................................................................... 2 Achievements and Performance .......................................................................................... 4 Financial Review ................................................................................................................. 5 Structure, Governance and Management ............................................................................ 6 Reference and Administrative details ................................................................................... 7 Funds held as custodian trustees on behalf of others .......................................................... 8 Exemptions from disclosure ................................................................................................. 9 Other optional information .................................................................................................. 10 Declarations ...................................................................................................................... 10
Hardwick 3.15 Club – Annual Report 2019 to 2020
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Objectives and Activities
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objectives of the club are to offer and provide wrap-around care for children aged 4-14 years old attending Hardwick and Cambourne Primary School. The school and the club operates over two campuses in,Hardwickand Cambourne. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The club is open Monday to Friday (term time only) and offers a breakfast session (running from 8-8.50 am) and an after-school session (running from 3.30-6 pm). The club was first established in Hardwick in 1992 to provide after school care for children attending Hardwick Community Primary School. In 2013 the school took over the running of a primary school in Cambourne and renamed itself “Hardwick and Cambourne Community Primary”. At the same time the club expanded its services to incorporate the new site. At the club children are cared for in a secure and relaxed environment. They are given the freedom to make their own choices and plenty of encouragement to enable them to feel comfortable in their surroundings and develop their independence as well as their social skills. The club provides a wide range of daily play activities including arts and crafts, a home corner, pool table, table tennis, outdoor play, musical instruments, books, video games, DVD’s, and I.T. facilities. It prides itself on offering healthy snacks including a daily selection of fresh fruit and vegetables as well as snacks such as pasta, toast, soup and crumpets. At our breakfast sessions children are offered a selection of (non- sugary) cereals and toast with milk and fruit juices. |
Hardwick 3.15 Club – Annual Report 2019 to 2020
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| Importantly the club strives to offer, a safe and secure environment at both sites, with well-trained and qualified staff, and a door- to-door class pick-up service. Membership of the club is restricted to the parents/carers of children attending the school at either site. The club continues to be run by a small committee of dedicated parents (in spite of the large number of users). |
||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
~~Para 1.18~~ | The club continues to benefit the public by providing high quality, low fee wrap-around care for the children of Hardwick and Cambourne Community Primary School. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Policy on grant making | Para 1.38 | The charity does not issue grants. |
| Policy on social investment including program related investment |
Para 1.38 | The charity does not make social investments, beyond investment for the benefit of its members as described in its governing document. |
| Contribution made by volunteers |
Para 1.38 | No further statement |
| Other | No further statement |
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page 3 of 10
Achievements and Performance
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year the club has achieved survival during a pandemic (Covid-19) in which nationally schools were shut, limiting the clubs’ attendance and thus constraining its finances. Through careful management it achieved the retention of the majority of its well trained staff and reduced operation at both sites, enabling a smooth restart of operations (following government guidance) upon the return of children to the respective schools in March 2020. In turn enabling parents of the children who attend, a smoother transition as their working requirements transformed. The club has now been running over two sites for several years and is increasingly popular with children and parents for the provision of after school care both in Hardwickand Cambourne. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Achievements against objectives set |
Para 1.41 | No further statement |
| Performance of fundraising activities against objectives set |
Para 1.41 | No further statement |
| Investment performance against objectives |
Para 1.41 | No further statement |
| Other | No further statement |
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page 4 of 10
Financial Review
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a healthy financial position. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are set aside to provide for expenditures from the unencumbered balance for continuing appropriations (equipment and activities), economic uncertainties, future apportionments, and pending salary increases for both sites. The necessity for the charity to hold reserves has been proven this year as only via these reserves has the club been able to survive and reopen seamlessly. |
| Amount of reserves held | Para 1.22 | £50,000. |
| Reasons for holding zero reserves |
Para 1.22 | Not Applicable – the charity holds reserves |
| Details of fund materially in deficit |
Para 1.24 | Not Applicable – the charity is not in **deficit. ** |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | COVID-19 has placed unusual conditions for the ability of a socially minded activities club to operate. The chair and trustees have put together a robust strategy for coming out of this pandemic, it will be key to this strategy however that sufficient parents require the services of the club. For example, if there is a significant continued trend towards home-working. Our current projections for attendance from September 2021 onwards do not reflect this, but it remains an area of uncertainty nationally and therefore a going concern. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The club’s principal source of funds are its childcare fees. Occasionally the club engages in small charity fundraising events but has not for a number of years and has no current plans to do so at this time. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | No further statement |
| A description of the principal risks facing the charity |
Para 1.46 | The clubs’ primary risk is a significant shift in parent home-working. The Hardwick site has a medium term infrastructure risk due to new buildings being developed by the village/school councils/parish. |
| Other |
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page 5 of 10
Structure, Governance and Management
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Description of charity’s trusts: |
||
| Type of governing document (trust deed,royalcharter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected after an interview process and appointment is by a majority vote by all currently acting committee members and subject to the relevant DBS & EY2 checks. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP | ||
|---|---|---|
| Heading | Description | |
| Reference | ||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | No further statement |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | No further statement |
| Relationship with any related parties |
Para 1.51 | No further statement |
| Other | No further statement |
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page 6 of 10
Reference and Administrative details
| Charityname | Hardwick 3.15 Club |
|---|---|
| Other name the charityuses | - |
| Registered charitynumber | 1045652 |
| Charity’s principal address | Hardwick Community Room Hardwick Primary School, Limes Road. Hardwick Cambridge CB23 7RE |
Hardwick 3.15 Club – Annual Report 2019 to 2020
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Names of the charity trustees who manage the charity
| Trustee name | Office (if | Dates acted if not for whole | Name of person (or | |
|---|---|---|---|---|
| year | body) entitled to appoint | |||
| any) | ||||
| trustee(if any) | ||||
| 1 | PhilipCoverdale | Chair | December 2020 | Committee |
| 2 | Christopher Mela | Treasurer | December 2020 (Took up role of Treasurer, previously committeemember) |
Committee |
| 3 | LucyBrunning | Secretary | February2019 topresent | Committee |
| 4 | Caroline Sarah Marriage |
Trustee | February 2020 | Committee |
| 5 | Johanna Powell | Trustee | February 2020 | Committee |
| 6 | Louise Boyd | Trustee | February 2020 | Committee |
| 7 | Sharon Turner | Trustee | September 2020 | Committee |
Corporate trustees – names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Hardwick 3.15 Club – Annual Report 2019 to 2020
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Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser - |
Type of adviser - |
Name | Address |
|---|---|---|---|
| - | - | - | |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
No Exemptions
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page 9 of 10
None
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
Philip Coverdale |
Christopher Mela | |
Chair |
Treasurer | |
07/06/2021 |
||
| 07/06/2021 |
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page 10 of 10
Hardwick 3:15 Club
Profit and Loss Report
01 September, 2019 - 31 August, 2020
| Analysis Type: All, Analysis Category: All | |
|---|---|
| Sales |
|
| 4000 - School Club Fees 57,977.55 |
|
| 4900 - Other income 89.59 |
|
| 4999 - HMRC - Job Retention Scheme 20,461.31 |
|
| Total Sales | £78,528.45 |
| Direct Expenses | |
| Total Direct Expenses | £0.00 |
| GROSS PROFIT / LOSS | £78,528.45 |
| Overheads | |
| 7000 - Employee costs 62,604.23 |
|
| 7007 - Employer's Pension 265.07 |
|
| 7100 - Rent and Rates 7,095.00 |
|
| 7400 - Equipment 1,041.42 |
|
| 7500 - Consumables & Food 4,138.05 |
|
| 7600 - Activities 378.73 |
|
| 7610 - Insurance 369.58 |
|
| 7700 - Telephones 284.68 |
|
| 7800 - Miscellaneous 6,269.43 |
|
| Total Overheads | £82,446.19 |
| NET PROFIT / LOSS | -£3,917.74 |
18 Nov 2020 18:13
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Charity number: 1045652, Registered: England and Wales
Hardwick 3.15 Club
Independent Examiner’s Report
For the year ended 31[st] August 2020
Hardwick 3.15 Club
Independent Examiners Report for the year ended 31[st] August 2020
To the Trustees of Hardwick 3.15 Club
I report on the accounts of the charitable trust, Hardwick 3.15 Club (reg. no.: 1045652) for the year ended 31[st] August 2020.
Respective responsibilities of Trustees and Examiner
As the charity’s Trustees, you are responsible for the preparation of the accounts. You consider that an audit is not required for the year ended 31[st] August 2020 under section 144 of the Charities Act 2011 (the “Act”), and that an independent examination is needed.
It is my responsibility to:
-
i) examine the accounts (under section 145 of the Act),
-
ii) to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and
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iii) to state whether particular matters have come to my attention.
Basis of independent examiner’s statement
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In the course of my examination, no matter has come to my attention (other than that disclosed below):
-
i) which gives me reasonable cause to believe that in, any material respect, the requirements:
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a. to keep proper accounting records in accordance with section 130 of the Act; and
-
b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
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ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 26 January 2021
Best4business Accountants & Co. Ltd.
9 Caxton House Broad Street Cambourne Cambs CB23 6JN
James Worboys ACCA ATT
For and on behalf of Best4business Accountants & Co. Ltd.
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