## **Trustees’ Annual Report for the period**
**From: 1 September 2019 To 31 August 2020**
**Charity name: Hardwick 3.15 Club**
**Charity registration number: 1045652**
## Table of Contents
Objectives and Activities ...................................................................................................... 2 Achievements and Performance .......................................................................................... 4 Financial Review ................................................................................................................. 5 Structure, Governance and Management ............................................................................ 6 Reference and Administrative details ................................................................................... 7 Funds held as custodian trustees on behalf of others .......................................................... 8 Exemptions from disclosure ................................................................................................. 9 Other optional information .................................................................................................. 10 Declarations ...................................................................................................................... 10
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **1** of **10**
## **Objectives and Activities**
||**SORP**||
|---|---|---|
|**Heading**||**Description**|
||**Reference**||
||||
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objectives of the club are to offer and
provide wrap-around care for children aged
4-14 years old attending Hardwick and
Cambourne Primary School. The school
and the club operates over two campuses
in,Hardwickand Cambourne.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The club is open Monday to Friday (term
time only) and offers a breakfast session
(running from 8-8.50 am) and an after-school
session (running from 3.30-6 pm).
The club was first established in Hardwick in
1992 to provide after school care for children
attending Hardwick Community Primary
School. In 2013 the school took over the
running of a primary school in Cambourne
and renamed itself “Hardwick and
Cambourne Community Primary”. At the
same time the club expanded its services to
incorporate the new site.
At the club children are cared for in a secure
and relaxed environment. They are given the
freedom to make their own choices and
plenty of encouragement to enable them to
feel comfortable in their surroundings and
develop their independence as well as their
social skills.
The club provides a wide range of daily play
activities including arts and crafts, a home
corner, pool table, table tennis, outdoor play,
musical instruments, books, video games,
DVD’s, and I.T. facilities. It prides itself on
offering healthy snacks including a daily
selection of fresh fruit and vegetables as well
as snacks such as pasta, toast, soup and
crumpets. At our breakfast sessions
children are offered a selection of (non-
sugary) cereals and toast with milk and fruit
juices.|
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **2** of **10**
|||Importantly the club strives to offer, a safe
and secure environment at both sites, with
well-trained and qualified staff, and a door-
to-door class pick-up service.
Membership of the club is restricted to the
parents/carers of children attending the
school at either site.
The club continues to be run by a small
committee of dedicated parents (in spite of
the large number of users).|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|~~Para 1.18~~|The club continues to benefit the public by
providing high quality, low fee wrap-around
care for the children of Hardwick and
Cambourne Community Primary School.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||**SORP**||
|---|---|---|
|**Heading**||**Description**|
||**Reference**||
||||
|Policy on grant making|Para 1.38|The charity does not issue grants.|
|Policy on social investment
including program related
investment|Para 1.38|The charity does not make social investments,
beyond investment for the benefit of its
members as described in its governing
document.|
|Contribution made by
volunteers|Para 1.38|No further statement|
|Other||No further statement|
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **3** of **10**
## **Achievements and Performance**
||**SORP**||
|---|---|---|
|**Heading**||**Description**|
||**Reference**||
||||
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year the club has achieved survival
during a pandemic (Covid-19) in which
nationally schools were shut, limiting the
clubs’ attendance and thus constraining
its finances. Through careful
management it achieved the retention of
the majority of its well trained staff and
reduced operation at both sites, enabling
a smooth restart of operations (following
government guidance) upon the return of
children to the respective schools in
March 2020. In turn enabling parents of
the children who attend, a smoother
transition as their working requirements
transformed.
The club has now been running over two
sites for several years and is increasingly
popular with children and parents for the
provision of after school care both in
Hardwickand Cambourne.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||**SORP**||
|---|---|---|
|**Heading**||**Description**|
||**Reference**||
||||
|Achievements against
objectives set|Para 1.41|No further statement|
|Performance of fundraising
activities against objectives
set|Para 1.41|No further statement|
|Investment performance
against objectives|Para 1.41|No further statement|
|Other||No further statement|
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **4** of **10**
## **Financial Review**
||**SORP**||
|---|---|---|
|**Heading**||**Description**|
||**Reference**||
||||
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity is in a healthy financial position.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are set aside to provide for
expenditures from the unencumbered
balance for continuing appropriations
(equipment and activities), economic
uncertainties, future apportionments, and
pending salary increases for both sites.
The necessity for the charity to hold reserves
has been proven this year as only via these
reserves has the club been able to survive
and reopen seamlessly.|
|Amount of reserves held|Para 1.22|£50,000.|
|Reasons for holding zero
reserves|Para 1.22|**Not Applicable – the charity holds**
**reserves**|
|Details of fund materially in
deficit|Para 1.24|**Not Applicable – the charity is not in**
**deficit. **|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|COVID-19 has placed unusual conditions for
the ability of a socially minded activities club
to operate. The chair and trustees have
put together a robust strategy for coming
out of this pandemic, it will be key to this
strategy however that sufficient parents
require the services of the club. For
example, if there is a significant continued
trend towards home-working. Our current
projections for attendance from September
2021 onwards do not reflect this, but it
remains an area of uncertainty nationally
and therefore a going concern.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||**SORP**||
|---|---|---|
|**Heading**||**Description**|
||**Reference**||
||||
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The club’s principal source of funds are its
childcare fees. Occasionally the club
engages in small charity fundraising events
but has not for a number of years and has
no current plans to do so at this time.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|No further statement|
|A description of the principal
risks facing the charity|Para 1.46|The clubs’ primary risk is a significant shift
in parent home-working.
The Hardwick site has a medium term
infrastructure risk due to new buildings being
developed by the village/school
councils/parish.|
|Other|||
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **5** of **10**
## **Structure, Governance and Management**
||**SORP**||
|---|---|---|
|**Heading**||**Description**|
||**Reference**||
||||
|Description of charity’s
trusts:|||
||||
|Type of governing document
(trust deed,royalcharter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected after an interview
process and appointment is by a majority
vote by all currently acting committee
members and subject to the relevant DBS
& EY2 checks.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||**SORP**||
|---|---|---|
|**Heading**||**Description**|
||**Reference**||
||||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|No further statement|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|No further statement|
|Relationship with any related
parties|Para 1.51|No further statement|
|Other||No further statement|
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **6** of **10**
## **Reference and Administrative details**
|Charityname|Hardwick 3.15 Club|
|---|---|
|Other name the charityuses|-|
|Registered charitynumber|1045652|
|Charity’s principal address|Hardwick Community Room
Hardwick Primary School, Limes Road.
Hardwick
Cambridge
CB23 7RE|
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **7** of **10**
**Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if**|**Dates acted if not for whole**|**Name of person (or**|
|---|---|---|---|---|
||||**year**|**body) entitled to appoint**|
|||**any)**|||
|||||**trustee(if any)**|
||||||
|1|PhilipCoverdale|Chair|December 2020|Committee|
|2|Christopher Mela|Treasurer|December 2020
(Took up role of
Treasurer, previously
committeemember)|Committee|
|3|LucyBrunning|Secretary|February2019 topresent|Committee|
|4|Caroline Sarah
Marriage|Trustee|February 2020|Committee|
|5|Johanna Powell|Trustee|February 2020|Committee|
|6|Louise Boyd|Trustee|February 2020|Committee|
|7|Sharon Turner|Trustee|September 2020|Committee|
Corporate trustees – names of the directors at the date the report was approved
**Director name N/A**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for wholeyear**||
|---|---|---|
|**N/A**|||
||||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **8** of **10**
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser **
-|**Type of**
**adviser **
-|**Name**|**Address**|
|---|---|---|---|
||-|-|-|
|||||
## **Name of chief executive or names of senior staff members (Optional information)**
- - -
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
No Exemptions
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **9** of **10**
**None**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||
Philip Coverdale|Christopher Mela|
||
Chair|Treasurer|
||
07/06/2021||
|||07/06/2021|
Hardwick 3.15 Club – Annual Report 2019 to 2020
Page **10** of **10**
## **Hardwick 3:15 Club**
## **Profit and Loss Report**
_01 September, 2019 - 31 August, 2020_
|Analysis Type: All, Analysis Category: All||
|---|---|
|**Sales**
||
|4000 - School Club Fees
57,977.55||
|4900 - Other income
89.59||
|4999 - HMRC - Job Retention Scheme
20,461.31||
|**Total Sales**|**£78,528.45**|
|**Direct Expenses**||
|||
|**Total Direct Expenses**|**£0.00**|
|**GROSS PROFIT / LOSS**|**£78,528.45**|
|**Overheads**||
|7000 - Employee costs
62,604.23||
|7007 - Employer's Pension
265.07||
|7100 - Rent and Rates
7,095.00||
|7400 - Equipment
1,041.42||
|7500 - Consumables & Food
4,138.05||
|7600 - Activities
378.73||
|7610 - Insurance
369.58||
|7700 - Telephones
284.68||
|7800 - Miscellaneous
6,269.43||
|**Total Overheads**|**£82,446.19**|
|**NET PROFIT / LOSS**|**-£3,917.74**|
18 Nov 2020 18:13
Page 1 of 1
_Charity number: 1045652, Registered: England and Wales_
## **Hardwick 3.15 Club**
Independent Examiner’s Report
For the year ended 31[st] August 2020
## **Hardwick 3.15 Club**
## _Independent Examiners Report for the year ended 31[st] August 2020_
## **To the Trustees of Hardwick 3.15 Club**
I report on the accounts of the charitable trust, Hardwick 3.15 Club (reg. no.: 1045652) for the year ended 31[st] August 2020.
## **Respective responsibilities of Trustees and Examiner**
As the charity’s Trustees, you are responsible for the preparation of the accounts. You consider that an audit is not required for the year ended 31[st] August 2020 under section 144 of the Charities Act 2011 (the “Act”), and that an independent examination is needed.
It is my responsibility to:
- i) examine the accounts (under section 145 of the Act),
- ii) to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Act), and
- iii) to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view, and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In the course of my examination, no matter has come to my attention (other than that disclosed below):
- i) which gives me reasonable cause to believe that in, any material respect, the requirements:
- a. to keep proper accounting records in accordance with section 130 of the Act; and
- b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met; or
- ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 26 January 2021
**Best4business Accountants & Co. Ltd.**
9 Caxton House Broad Street Cambourne Cambs CB23 6JN
## **James Worboys ACCA ATT**
_For and on behalf of Best4business Accountants & Co. Ltd._
_Page 1_