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2020-08-31-accounts

ST HUGH'S PARENT TEACHER ASSOCIATION CHARITY NO. 1045500

TREASURY REPORT 2019-2020 FINANCIAL REPORT

HEADLINES

l Total income of over £40k during the year

39% reduction in Income on previous year - due in the main to Covid-19 pandemic resulting in cancelled events. Fireworks and Christmas Fair events , which managed to take place, delivered 15% drop in income

l Related fundraising costs of just under £26k for the same period

A decrease of 47% on previous year - again predominantly related to the Covid-19 pandemic

Uniform Shop increased surplus due to significant stock holding benefit from previous fiscal year

l Operating Costs (Website, Card Handling, Audit etc) of around £1,300

A decrease of 16% on the previous year

Card Handling Charges were significantly reduced when compared year-on-year £24k of Cash handled through Stripe & Paypal during the year (£31k prior year) Stripe Fees increased from 2.1% in 2018/19 up to 2.3% in 2019/20

Paypal Fees reduced from 3.9% in 2018/19 down to 2.4% in 2019/20

l Resulting in net c.£14.5k surplus for the year before Disbursments

A decrease on the previous year of c.£2.8k (16%)

l A significant reduction in disbursements during the year

Again due to Covid-19 pandemic , uncertainty over future events and cashflow forecasting for uniform store Small amounts of funding were released in relation to urgent building overhaul and funding of some key school activities Total Disbursements of just under £4.4k during the year.

l Over £33k of funds on the balance sheet

Large cash increment in the year of c. £11k reflecting the caution arising from the Covid-19 pandemic and general uncertainty

KEY NOTES

l Fireworks event had reduced ticket sales compared to previous years

Adult ticket sales were down 16% and Childrens down 11% compared to prior year event.

Event costs were broadly in line with prior year event, but revenues were significantly reduced (16%) on previous years' event The switch to 3rd party catering had the largest impact on revenue decline

l Christmas Fair Income down compared to previous year, but costs escalated

Christmas Fair revenues down by 17% , but costs increased by 38%

Lack of Sponsorship and Matched Funding continues to be a challenge to operating costs of these events

ST HUGH'S PARENT TEACHER ASSOCIATION CHARITY NO. 1045500 TREASURY REPORT 2019-2020 INCOME & EXPENDITURE

INCOME & EXPENDITURE STATEMENT

SUMMARY
Fundraising Events
Uniform Shop
Lottery (Bonus Ball)
Other Funding
Operating Costs
Other Expenses
Disbursements
Income
Expenditure
Surplus
+/- Prior Year
£
£
£
£
18,794
(12,472)
6,322
(10,507)
18,298
(8,081)
10,217
13,637
1,466
(695)
771
(197)
887
887
(6,197)
24
(1,293)
(1,269)
292
1,006
(3,463)
(2,457)
118
(4,379)
(4,379)
25,486
40,474
(30,382)
10,092
22,632
6,942
(4,328)
2,614
(1,066)
6,760
(3,573)
3,187
(2,334)
(750)
(750)
(4,795)
(3,257)
0
1,062
(597)
465
465
18,298
(8,081)
10,217
13,637
450
450
134
335
335
(2)
400
400
50
460
460
120
422
422
29
(374)
(507)
(507)
269
380
(80)
300
(46)
1,584
(2,638)
(1,055)
300
0
0
0
1,466
(695)
771
(197)
(122)
(122)
(5)
)
(383)
(383)
(37)
24
(588)
(564)
346
(20)
(20)
(11)
(180)
(180)
0
579
579
(6,109)
153
153
(92)
155
155
54
(50)
1,006
1,006
1,006
(3,463)
(3,463)
(1,138)
250
(1,350)
(1,350)
(1,350)
(1,614)
(1,614)
(1,614)
(665)
(665)
(665)
(750)
(750)
(750)
29,865
2019-2020
Inc
Exp
Surplus
£
£
£
38,909
(22,079)
16,830
18,715
(22,135)
(3,420)
1,606
(638)
968
7,083
7,083
(1,561)
(1,561)
1
(2,576)
(2,575)
(29,865)
(29,865)
66,315
(78,855)
(12,540)
8,222
(4,542)
3,680
8,106
(2,585)
5,521
8,168
(4,122)
4,045
10,435
(7,178)
3,257
18,715
(22,135)
(3,420)
316
316
337
337
350
350
340
340
393
393
374
374
(776)
(776)
405
(59)
346
1,464
(2,818)
(1,354)
1,606
(638)
968
(117)
(117)
(346)
(346)
(910)
(910)
(9)
(9)
(180)
(180)
6,688
6,688
244
244
101
101
50
50
1
(2,326)
(2,325)
(250)
(250)
(29,865)
(29,865)
2018-2019
Inc
Exp
Surplus
£
£
£
33,504
(16,966)
16,537
15,708
(10,720)
4,988
1,492
(754)
738
2,581
2,581
(1,238)
(1,238)
108
(1,942)
(1,834)
(6,875)
(6,875)
53,394
(38,496)
14,898
8,255
(3,710)
4,545
9,022
(2,863)
6,158
10,084
(5,071)
5,013
15,708
(10,720)
4,988
228
228
208
208
142
142
318
318
352
352
250
250
(316)
(316)
328
(101)
227
1,401
(2,511)
(1,110)
793
(1,003)
(210)
52
52
2,072
(1,391)
681
1,492
(754)
738
(117)
(117)
(178)
(178)
(743)
(743)
(20)
(20)
(180)
(180)
2,169
2,169
288
288
15
15
110
110
108
(1,942)
(1,834)
(6,875)
(6,875)
2017-2018
2016-2017 2016-2017
Inc
Exp
Surplus
£
£
£
18,794
(12,472)
38,909
(22,079)
33,504
(16,966)
45,658
(23,194)
22,464
18,298
(8,081)
18,715
(22,135)
15,708
(10,720)
17,045
(16,743)
301
1,466
(695)
1,606
(638)
1,492
(754)
1,710
(769)
941
887 7,083 2,581 569 (906)
24
(1,293)
(1,561) (1,238) (463) (906)
1,006
(3,463)
1
(2,576)
108
(1,942)
23
(2,241)
(1,206)
(4,379) (29,865) (6,875) (18,862) (18,862)
TOTALS 40,474
(30,382)
66,315
(78,855)
53,394
(38,496)
65,005
(62,273)
2,732
Main Events
Fireworks
Christmas Fair
Summer Fair
Summer Ball
Quiz Night
Christmas Market
Uniform Store
Uniform
Discos
Reception
Year 1
Year 2
Year 3
Year 4
Year 5
Disco Costs
Year 6 Parties
Christmas Party
Leavers Party
Other Events / Fundraisers
Wine Tasting
Afternoon Tea
Tea Towels
Other Business Income & Expenditure
Lottery
(Bonus Ball Scheme)
Operating Costs
ParentKind Membership & Insurance
Website Running Costs
(wix.com and domain
Payment Card Handling Fees
QFlow
(Ticketing System)
Audit Fees
Funding
Co-op Community
Easy Fundraising
Amazon Smile
Antz in Your Pantz
Other
Other Income
General Expenses
Summer Ball 2021 (deposit)
Disbursements / Investments
Year 5 Music Programme
Shower Room Renovation
Key Stage 2 Food
Plays and Concerts
Previous Years' Disbursements
6,942
(4,328)
8,222
(4,542)
8,255
(3,710)
8,972
(3,776)
5,196
6,760
(3,573)
8,106
(2,585)
9,022
(2,863)
7,709
(2,645)
5,064
(750) 8,168
(4,122)
10,084
(5,071)
11,223
(5,542)
5,681
10,435
(7,178)
13,339
(7,751)
5,588
809
(436)
372
1,062
(597)
18,298
(8,081)
18,715
(22,135)
15,708
(10,720)
17,045
(16,743)
301
450 316 228 235 235
335 337 208 317 317
400 350 142 258 258
460 340 318 340 340
422 393 352 361 361
374 250 322 322
(507) (776) (316) (367) (367)
380
(80)
405
(59)
328
(101)
365
(118)
247
1,584
(2,638)
1,464
(2,818)
1,401
(2,511)
1,410
(2,560)
(1,150)
793
(1,003)
52
2,072
(1,391)
1,466
(695)
1,606
(638)
1,492
(754)
1,710
(769)
941
(122) (117) (117)
)
(383)
(346) (178)
24
(588)
(910) (743) (463) (463)
(20) (9) (20)
(180) (180) (180)
579 6,688 2,169
153 244 288 357 357
155 101 15
50 110 212 212
1,006
(3,463) 1
(2,326)
108
(1,942)
23
(2,241)
(2,218)
(250)
(1,350)
(1,614)
(665)
(750)
(29,865) (6,875) (18,862) (18,862)

ST HUGH'S PARENT TEACHER ASSOC CHARITY NO. 1045500

TREASURY REPORT 2019-2020 BALANCE SHEET

FUNDING / BANK / DEBTORS

Opening Balance
Stripe
Paid In
Fees
Paid Out
Paypal
Paid In
Fees
Withdrawn/Paid Out
Bonus Ball
Paid In
Paid Out
Withdrawn
Cash
Paid In
Transferred
Debtors (Prior Year)
Debtors
Creditors (Prior Year)
Creditors
Paid Out
Closing Balance
Bank Statements
Barclays
Lottery
Stripe
Paypal
Debtors
Creditors Petty Cash
TOTAL FUNDS
21,578
709
49
150
1,723
(858)
23,351
Barclays
Lottery
Stripe
Paypal
Debtors
Creditors Petty Cash
TOTAL FUNDS
21,578
709
49
150
1,723
(858)
23,351
14,862
15,444
30,306
(355) (355)
(14,908) (14,908)
3,200
9,048
12,248
(233) (233)
(3,225) (3,225)
1,466 1,466
(695) (695)
17,451 17,451
610
(1,473)
(863)
1,047 1,047
346 346
(553) (553)
(31,940) (31,940)
25,761
1,479
231
5,740
1,297
(1,066)
-
25,761
1,479
231
5,740
1,297
(1,066)
-
33,442
33,442
Difference -
-
-
-
-
-
-
0
Cash Movement 4,182
771
181
5,590
(425)
(207)
-
10,092
10,092
-
should write
write off as n
should a) rev
Closing Debtors / Creditors being
Stripe Bank Settlement
231
(5-10 days) after capture
Fireworks - Deposit (prepayment) for 2020
1,000
Summer Ball Sponsor - Daly's Driveways (c/fwd from 18/19 accounts)
250
Easyfundraising Cheque not received
47
Uniform - Goodies Inv 115209 (c/fwd from 18/19 accounts
)
(263)
Summer Ball 2021 - Bowdon Rugby Club Deposit
(250)
Duplicate Payment taken on Stripe (owed to Nicola Gough)
(16)
Fireworks Event License not claimed (owed to Karen)
(21)
Xmas Fair Singer has not banked cheque
(150)
Operating Costs - Wix Website Premium Annual Fee
(150)
Operating Costs - Wix Tickets MonthlyCosts
(183)
Operating Costs - sthughspta.org Web Domain Renewal
(33)

ST HUGH'S PARENT TEACHER ASSOCIATION CHARITY NO. 1045500

TREASURY REPORT 2019-2020 FINANCIAL REPORT

HEADLINES

l Total income of over £40k during the year

39% reduction in Income on previous year - due in the main to Covid-19 pandemic resulting in cancelled events. Fireworks and Christmas Fair events , which managed to take place, delivered 15% drop in income

l Related fundraising costs of just under £26k for the same period

A decrease of 47% on previous year - again predominantly related to the Covid-19 pandemic

Uniform Shop increased surplus due to significant stock holding benefit from previous fiscal year

l Operating Costs (Website, Card Handling, Audit etc) of around £1,300

A decrease of 16% on the previous year

Card Handling Charges were significantly reduced when compared year-on-year £24k of Cash handled through Stripe & Paypal during the year (£31k prior year) Stripe Fees increased from 2.1% in 2018/19 up to 2.3% in 2019/20

Paypal Fees reduced from 3.9% in 2018/19 down to 2.4% in 2019/20

l Resulting in net c.£14.5k surplus for the year before Disbursments

A decrease on the previous year of c.£2.8k (16%)

l A significant reduction in disbursements during the year

Again due to Covid-19 pandemic , uncertainty over future events and cashflow forecasting for uniform store Small amounts of funding were released in relation to urgent building overhaul and funding of some key school activities Total Disbursements of just under £4.4k during the year.

l Over £33k of funds on the balance sheet

Large cash increment in the year of c. £11k reflecting the caution arising from the Covid-19 pandemic and general uncertainty

KEY NOTES

l Fireworks event had reduced ticket sales compared to previous years

Adult ticket sales were down 16% and Childrens down 11% compared to prior year event.

Event costs were broadly in line with prior year event, but revenues were significantly reduced (16%) on previous years' event The switch to 3rd party catering had the largest impact on revenue decline

l Christmas Fair Income down compared to previous year, but costs escalated

Christmas Fair revenues down by 17% , but costs increased by 38%

Lack of Sponsorship and Matched Funding continues to be a challenge to operating costs of these events

ST HUGH'S PARENT TEACHER ASSOCIATION CHARITY NO. 1045500 TREASURY REPORT 2019-2020 INCOME & EXPENDITURE

INCOME & EXPENDITURE STATEMENT

SUMMARY
Fundraising Events
Uniform Shop
Lottery (Bonus Ball)
Other Funding
Operating Costs
Other Expenses
Disbursements
Income
Expenditure
Surplus
+/- Prior Year
£
£
£
£
18,794
(12,472)
6,322
(10,507)
18,298
(8,081)
10,217
13,637
1,466
(695)
771
(197)
887
887
(6,197)
24
(1,293)
(1,269)
292
1,006
(3,463)
(2,457)
118
(4,379)
(4,379)
25,486
40,474
(30,382)
10,092
22,632
6,942
(4,328)
2,614
(1,066)
6,760
(3,573)
3,187
(2,334)
(750)
(750)
(4,795)
(3,257)
0
1,062
(597)
465
465
18,298
(8,081)
10,217
13,637
450
450
134
335
335
(2)
400
400
50
460
460
120
422
422
29
(374)
(507)
(507)
269
380
(80)
300
(46)
1,584
(2,638)
(1,055)
300
0
0
0
1,466
(695)
771
(197)
(122)
(122)
(5)
)
(383)
(383)
(37)
24
(588)
(564)
346
(20)
(20)
(11)
(180)
(180)
0
579
579
(6,109)
153
153
(92)
155
155
54
(50)
1,006
1,006
1,006
(3,463)
(3,463)
(1,138)
250
(1,350)
(1,350)
(1,350)
(1,614)
(1,614)
(1,614)
(665)
(665)
(665)
(750)
(750)
(750)
29,865
2019-2020
Inc
Exp
Surplus
£
£
£
38,909
(22,079)
16,830
18,715
(22,135)
(3,420)
1,606
(638)
968
7,083
7,083
(1,561)
(1,561)
1
(2,576)
(2,575)
(29,865)
(29,865)
66,315
(78,855)
(12,540)
8,222
(4,542)
3,680
8,106
(2,585)
5,521
8,168
(4,122)
4,045
10,435
(7,178)
3,257
18,715
(22,135)
(3,420)
316
316
337
337
350
350
340
340
393
393
374
374
(776)
(776)
405
(59)
346
1,464
(2,818)
(1,354)
1,606
(638)
968
(117)
(117)
(346)
(346)
(910)
(910)
(9)
(9)
(180)
(180)
6,688
6,688
244
244
101
101
50
50
1
(2,326)
(2,325)
(250)
(250)
(29,865)
(29,865)
2018-2019
Inc
Exp
Surplus
£
£
£
33,504
(16,966)
16,537
15,708
(10,720)
4,988
1,492
(754)
738
2,581
2,581
(1,238)
(1,238)
108
(1,942)
(1,834)
(6,875)
(6,875)
53,394
(38,496)
14,898
8,255
(3,710)
4,545
9,022
(2,863)
6,158
10,084
(5,071)
5,013
15,708
(10,720)
4,988
228
228
208
208
142
142
318
318
352
352
250
250
(316)
(316)
328
(101)
227
1,401
(2,511)
(1,110)
793
(1,003)
(210)
52
52
2,072
(1,391)
681
1,492
(754)
738
(117)
(117)
(178)
(178)
(743)
(743)
(20)
(20)
(180)
(180)
2,169
2,169
288
288
15
15
110
110
108
(1,942)
(1,834)
(6,875)
(6,875)
2017-2018
2016-2017 2016-2017
Inc
Exp
Surplus
£
£
£
18,794
(12,472)
38,909
(22,079)
33,504
(16,966)
45,658
(23,194)
22,464
18,298
(8,081)
18,715
(22,135)
15,708
(10,720)
17,045
(16,743)
301
1,466
(695)
1,606
(638)
1,492
(754)
1,710
(769)
941
887 7,083 2,581 569 (906)
24
(1,293)
(1,561) (1,238) (463) (906)
1,006
(3,463)
1
(2,576)
108
(1,942)
23
(2,241)
(1,206)
(4,379) (29,865) (6,875) (18,862) (18,862)
TOTALS 40,474
(30,382)
66,315
(78,855)
53,394
(38,496)
65,005
(62,273)
2,732
Main Events
Fireworks
Christmas Fair
Summer Fair
Summer Ball
Quiz Night
Christmas Market
Uniform Store
Uniform
Discos
Reception
Year 1
Year 2
Year 3
Year 4
Year 5
Disco Costs
Year 6 Parties
Christmas Party
Leavers Party
Other Events / Fundraisers
Wine Tasting
Afternoon Tea
Tea Towels
Other Business Income & Expenditure
Lottery
(Bonus Ball Scheme)
Operating Costs
ParentKind Membership & Insurance
Website Running Costs
(wix.com and domain
Payment Card Handling Fees
QFlow
(Ticketing System)
Audit Fees
Funding
Co-op Community
Easy Fundraising
Amazon Smile
Antz in Your Pantz
Other
Other Income
General Expenses
Summer Ball 2021 (deposit)
Disbursements / Investments
Year 5 Music Programme
Shower Room Renovation
Key Stage 2 Food
Plays and Concerts
Previous Years' Disbursements
6,942
(4,328)
8,222
(4,542)
8,255
(3,710)
8,972
(3,776)
5,196
6,760
(3,573)
8,106
(2,585)
9,022
(2,863)
7,709
(2,645)
5,064
(750) 8,168
(4,122)
10,084
(5,071)
11,223
(5,542)
5,681
10,435
(7,178)
13,339
(7,751)
5,588
809
(436)
372
1,062
(597)
18,298
(8,081)
18,715
(22,135)
15,708
(10,720)
17,045
(16,743)
301
450 316 228 235 235
335 337 208 317 317
400 350 142 258 258
460 340 318 340 340
422 393 352 361 361
374 250 322 322
(507) (776) (316) (367) (367)
380
(80)
405
(59)
328
(101)
365
(118)
247
1,584
(2,638)
1,464
(2,818)
1,401
(2,511)
1,410
(2,560)
(1,150)
793
(1,003)
52
2,072
(1,391)
1,466
(695)
1,606
(638)
1,492
(754)
1,710
(769)
941
(122) (117) (117)
)
(383)
(346) (178)
24
(588)
(910) (743) (463) (463)
(20) (9) (20)
(180) (180) (180)
579 6,688 2,169
153 244 288 357 357
155 101 15
50 110 212 212
1,006
(3,463) 1
(2,326)
108
(1,942)
23
(2,241)
(2,218)
(250)
(1,350)
(1,614)
(665)
(750)
(29,865) (6,875) (18,862) (18,862)

ST HUGH'S PARENT TEACHER ASSOC CHARITY NO. 1045500

TREASURY REPORT 2019-2020 BALANCE SHEET

FUNDING / BANK / DEBTORS

Opening Balance
Stripe
Paid In
Fees
Paid Out
Paypal
Paid In
Fees
Withdrawn/Paid Out
Bonus Ball
Paid In
Paid Out
Withdrawn
Cash
Paid In
Transferred
Debtors (Prior Year)
Debtors
Creditors (Prior Year)
Creditors
Paid Out
Closing Balance
Bank Statements
Barclays
Lottery
Stripe
Paypal
Debtors
Creditors Petty Cash
TOTAL FUNDS
21,578
709
49
150
1,723
(858)
23,351
Barclays
Lottery
Stripe
Paypal
Debtors
Creditors Petty Cash
TOTAL FUNDS
21,578
709
49
150
1,723
(858)
23,351
14,862
15,444
30,306
(355) (355)
(14,908) (14,908)
3,200
9,048
12,248
(233) (233)
(3,225) (3,225)
1,466 1,466
(695) (695)
17,451 17,451
610
(1,473)
(863)
1,047 1,047
346 346
(553) (553)
(31,940) (31,940)
25,761
1,479
231
5,740
1,297
(1,066)
-
25,761
1,479
231
5,740
1,297
(1,066)
-
33,442
33,442
Difference -
-
-
-
-
-
-
0
Cash Movement 4,182
771
181
5,590
(425)
(207)
-
10,092
10,092
-
should write
write off as n
should a) rev
Closing Debtors / Creditors being
Stripe Bank Settlement
231
(5-10 days) after capture
Fireworks - Deposit (prepayment) for 2020
1,000
Summer Ball Sponsor - Daly's Driveways (c/fwd from 18/19 accounts)
250
Easyfundraising Cheque not received
47
Uniform - Goodies Inv 115209 (c/fwd from 18/19 accounts
)
(263)
Summer Ball 2021 - Bowdon Rugby Club Deposit
(250)
Duplicate Payment taken on Stripe (owed to Nicola Gough)
(16)
Fireworks Event License not claimed (owed to Karen)
(21)
Xmas Fair Singer has not banked cheque
(150)
Operating Costs - Wix Website Premium Annual Fee
(150)
Operating Costs - Wix Tickets MonthlyCosts
(183)
Operating Costs - sthughspta.org Web Domain Renewal
(33)

E28§
Independant Examiners Report 1
Income & Expenditure Account 2
Statement of Assets and Liabilities 3

Etry±s&ScheLmes ± E=PgLnJ9i±±±±g
££
£
S!±=P±!±S
ELrpbes
£
Unifoms
Disco's
Leavers & Xmas Parties
Surrmer Ball
Fireworks Night
Summer Fayre
Christmas Fayre
Christmas Market Night
Smile Donation
Easy Fundraising
Stanptastic
Groundwork UK
Lottery
Co-op Funding
18298 7981
2448 5 86
1584 2638
00
6942 4328
0750
6760 3573
1062 597
1550
2530
50
1000 0
1468 695
5790
10317
1862
(1054)
0
2614
(750)
3187
465
155
253
5
1000
773
579
(3537)
1274
(1683)
3142
3571
3384
5427
50
0
244
0
0
985
7787
40554 21148 19406 20644
-_-i-
Lens_ : Other Pavmeuts
Donations to School
Miscellaneous
8694
10712
ELSurDlus/OefiLQm
BLank and cash balances at bed±±±±g.Q£±±£= 22499 33926
22499
Ba±kandcashb_alancesaten4o£]£sar


"
AUGUST 2020
ASAT3
=2QEL
£
ELNETARyAssErs
Bank and Cash Balances :-
Curent Bank Account
Lottery Bank Account
25761
1479
231
21578
722
49
Stripe Account
Paypal Account
5740
0
150
0
Petty Cash
Total Cash Funds 33211 22499
=_ =---i
ELE_RREDAS_SETS
Summer Ball
Prepayment for 2020 Fireworks
Total Deferred Assets
HABII.ITIEng
Accountancy Fees
Uniforms
Surmer Ball
Wix