The Oaks Nursery AGM Minutes
Date: Monday, 13th October 2025 Time: 7:00 PM
Location: The Oaks Nursery, Riding Lane, Hildenborough
1. Welcome
Lizanne McCloud (Chair) opened the meeting by welcoming attendees and thanking them for their continued support of the nursery.
2. Manager’s Report – Becky Tyler
Becky Tyler presented the Manager’s Report, highlighting:
-
The nursery’s charitable status and reliance on parental support.
-
Funding challenges, with government contributions of just over £5.50 per funded hour compared to £9.25 charged for unfunded hours.
-
A successful year following a difficult 2023/24, with enriching experiences for children including:
-
Musical Bumps, Rugby Tots, local visits, and outdoor play.
-
Support for children with additional needs, securing 4 EHCPs.
-
22 leavers transitioning to 8 local primary schools.
-
Memorable events such as the Christmas singsong, Easter Egg Hunt, summer outing to Penshurst Place, and Sports Day.
-
Fundraising successes including Mrs Gill’s armchair quizzes and bingo night.
-
A strong start to the new academic year with 11 new starters and 29 children on roll (25 currently attending).
-
Gratitude expressed to Lizanne, Kayleigh, Ida, Ella, and the nursery team for their dedication and support.
3. Chair’s Report – Lizanne McCloud
Lizanne McCloud shared the Chair’s Report, including:
-
Thanks to parents for their involvement in events, donations, and fundraising.
-
Financial highlights:
-
£95,000 received in Nursery Education Grant funding.
-
£36,800 from fees and £4,800 raised through fundraising.
-
£5,900 in donations, including match funding.
-
A healthy surplus of over £16,000.
-
Celebrations and community events such as:
-
Christmas Sing-Along, Easter Egg Hunt, Bingo Night, and sweet stalls at fairs.
-
Leavers’ Service and Sports Day.
-
Appreciation for the nursery staff and Becky’s leadership.
-
A call for new committee members to ensure the nursery’s continued operation, noting the requirement for at least five members, with 60% being parents.
4. Committee Resignations and Elections
All existing committee members formally stepped down. The following nominations were received and unanimously approved:
| Name | Role | Action |
|---|---|---|
| Lizanne McCloud | Chair (Nominated Person) | Stepped down – re-elected |
| Kayleigh Minihane | Committee Member | Stepped down – re-elected |
| Ida Sofe Linnea Jones | Committee Member | Stepped down – re-elected |
| Ella Jade Williams | Committee Member | Stepped down |
| Rachel Forward | Committee Member | Joining |
| Fraser Barnes Forward | Committee Member | Joining |
| Nazia Alam | Committee Member | Joining |
| Jessica Crawshaw | Committee Member | Joining |
5. Closing Remarks
Lizanne thanked everyone for attending and encouraged parents to consider joining the committee to support the nursery’s future.
Meeting closed at: 8:00PM
| The Oaks Nursery School | The Oaks Nursery School | The Oaks Nursery School | The Oaks Nursery School | The Oaks Nursery School | 1045244 | 1045244 | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||||||
| For the period from | 1st Sept 2024 | To | 31st Aug 2025 | ||||||
| Section A Receipts andpayments | |||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Nursery Education Grant | 95,325 | 95,325 | 81,657 | ||||||
| Fees | 36,810 | 36,810 | 38,985 | ||||||
| Fund raising | 10,753 | 10,753 | 1,551 | ||||||
| Donations | 0 | ||||||||
| Sale - t shirts/sweatshirts | 253 | 253 | 47 | ||||||
| KCC Grant | 0 | ||||||||
| Fun events | 471 | 471 | |||||||
| Bank interest | 1 | 1 | 2 | ||||||
| Job Retention Scheme Grant | 0 | ||||||||
| Other income | 1037 | 1,037 | 384 | ||||||
| Sub total(Gross income for AR) | 144,650 | 144,650 | 122,626 | ||||||
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| A2 Asset and investment sales, (see table). ~~SS~~ |
~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| Sub total ~~SS~~ |
~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| Total receipts ~~SS~~ |
144,650 ~~SS~~ |
~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | 144,650 ~~S555~~ |
~~S555~~ | 122,626 ~~S555~~ |
|
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| A3 Payments ~~SS~~ |
~~SS ~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ||
| Staff Costs | 105,073 | 105,073 | 110,585 | ||||||
| Toys and resources | 3,722 | 3,722 | 4,392 | ||||||
| Rent and rates | 5,446 | 5,446 | 5,696 | ||||||
| Repairs and maintenance | 1,902 | 1,902 | 1,384 | ||||||
| Pinting, postage, stationery, advertising | 445 | 445 | 381 | ||||||
| Light, water and heat | 3,086 | 3,086 | 617 | ||||||
| Fun events | 2,166 | 2,166 | 1,551 | ||||||
| Gardening | 90 | 90 | |||||||
| Insurance | 1,171 | 1,171 | 1,654 | ||||||
| Cleaning | 594 | 594 | 547 | ||||||
| Accounting | 1,157 | 1,157 | 1,392 | ||||||
| Refreshments | 546 | 546 | 801 | ||||||
| Telephone/Internet | 931 | 931 | 810 | ||||||
| Fund raising expenses | 131 | 131 | 1,326 | ||||||
| Consultancy | 0 | ||||||||
| Subscriptions | 1,174 | 1,174 | 1,518 | ||||||
| Staff Training | 780 | 780 | 1,164 | ||||||
| Legal and professional | 0 | ||||||||
| Other expenses | 136 | 136 | 836 | ||||||
| Sub total | 128,550 | 128,550 | 134,654 | ||||||
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| A4 Asset and investment purchases, (see table) ~~=S5~~ |
~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| Sub total ~~=S5~~ |
~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| Total payments ~~=S5~~ |
128,550 ~~=S5~~ |
~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | 128,550 ~~S55~~ |
~~S55~~ | 134,654 ~~S55~~ |
|
| ~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=====~~ | ~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
| Net of receipts/(payments) ~~=S5~~ ~~=====~~ |
16,100 ~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=S5 ~~ ~~=====~~ |
~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
16,100 ~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
-12,028 ~~S55~~ ~~=====~~ |
| A5 Transfers between funds ~~=====~~ |
~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | 0 ~~=====~~ |
~~=====~~ | ~~=====~~ |
| A6 Cash funds last year end ~~=====~~ |
17,745 ~~=====~~ |
~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | 17,745 ~~=====~~ |
~~=====~~ | 29,773 ~~=====~~ |
| Cash funds this year end ~~=====~~ |
33,845 ~~=====~~ |
~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | 33,845 ~~=====~~ |
~~=====~~ | 17,745 ~~=====~~ |
| ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ |
| Section B Statement of assets and liabilities at the end of theperiod | |||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
|||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Bank Account No 1 | 33,626 | - | - | |||||
| Bank Account No 2 | 101 | - | - | ||||||
| Petty Cash | 118 | - | - | ||||||
| Total cash funds | 33,845 | - | - | ||||||
| (agree balances with receipts and payments account(s)) | OK | OK | OK | ||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
- | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) | ||||||
| B5 Liabilities | - | ||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature |
Print Name | Date of approval | ||||||
| Lizanne McCloud (Oct 10, 2025 12:07:15 GMT+1) Lizanne McCloud |
Lizanne McCloud | ||||||||
| Beck Tler (Oct 14 2025 16:41:22 GMT+1) Becky Tyler |
Becky Tyler | ||||||||
| y y , |
| The Oaks Nursery School | The Oaks Nursery School | The Oaks Nursery School | The Oaks Nursery School | The Oaks Nursery School | 1045244 | 1045244 | CC16a | ||
|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||||||
| For the period from | 1st Sept 2024 | To | 31st Aug 2025 | ||||||
| Section A Receipts andpayments | |||||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | |||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||
| A1 Receipts | |||||||||
| Nursery Education Grant | 95,325 | 95,325 | 81,657 | ||||||
| Fees | 36,810 | 36,810 | 38,985 | ||||||
| Fund raising | 10,753 | 10,753 | 1,551 | ||||||
| Donations | 0 | ||||||||
| Sale - t shirts/sweatshirts | 253 | 253 | 47 | ||||||
| KCC Grant | 0 | ||||||||
| Fun events | 471 | 471 | |||||||
| Bank interest | 1 | 1 | 2 | ||||||
| Job Retention Scheme Grant | 0 | ||||||||
| Other income | 1037 | 1,037 | 384 | ||||||
| Sub total(Gross income for AR) | 144,650 | 144,650 | 122,626 | ||||||
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| A2 Asset and investment sales, (see table). ~~SS~~ |
~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| Sub total ~~SS~~ |
~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| Total receipts ~~SS~~ |
144,650 ~~SS~~ |
~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | 144,650 ~~S555~~ |
~~S555~~ | 122,626 ~~S555~~ |
|
| ~~SS~~ | ~~SS~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | |
| A3 Payments ~~SS~~ |
~~SS ~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ~~S555~~ | ||
| Staff Costs | 105,073 | 105,073 | 110,585 | ||||||
| Toys and resources | 3,722 | 3,722 | 4,392 | ||||||
| Rent and rates | 5,446 | 5,446 | 5,696 | ||||||
| Repairs and maintenance | 1,902 | 1,902 | 1,384 | ||||||
| Pinting, postage, stationery, advertising | 445 | 445 | 381 | ||||||
| Light, water and heat | 3,086 | 3,086 | 617 | ||||||
| Fun events | 2,166 | 2,166 | 1,551 | ||||||
| Gardening | 90 | 90 | |||||||
| Insurance | 1,171 | 1,171 | 1,654 | ||||||
| Cleaning | 594 | 594 | 547 | ||||||
| Accounting | 1,157 | 1,157 | 1,392 | ||||||
| Refreshments | 546 | 546 | 801 | ||||||
| Telephone/Internet | 931 | 931 | 810 | ||||||
| Fund raising expenses | 131 | 131 | 1,326 | ||||||
| Consultancy | 0 | ||||||||
| Subscriptions | 1,174 | 1,174 | 1,518 | ||||||
| Staff Training | 780 | 780 | 1,164 | ||||||
| Legal and professional | 0 | ||||||||
| Other expenses | 136 | 136 | 836 | ||||||
| Sub total | 128,550 | 128,550 | 134,654 | ||||||
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| A4 Asset and investment purchases, (see table) ~~=S5~~ |
~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| Sub total ~~=S5~~ |
~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | ~~S55~~ | |
| Total payments ~~=S5~~ |
128,550 ~~=S5~~ |
~~=S5~~ | ~~=S5~~ | ~~S55~~ | ~~S55~~ | 128,550 ~~S55~~ |
~~S55~~ | 134,654 ~~S55~~ |
|
| ~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=====~~ | ~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
| Net of receipts/(payments) ~~=S5~~ ~~=====~~ |
16,100 ~~=S5~~ ~~=====~~ |
~~=S5~~ ~~=====~~ |
~~=S5 ~~ ~~=====~~ |
~~=====~~ |
~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
16,100 ~~S55~~ ~~=====~~ |
~~S55~~ ~~=====~~ |
-12,028 ~~S55~~ ~~=====~~ |
| A5 Transfers between funds ~~=====~~ |
~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | 0 ~~=====~~ |
~~=====~~ | ~~=====~~ |
| A6 Cash funds last year end ~~=====~~ |
17,745 ~~=====~~ |
~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | 17,745 ~~=====~~ |
~~=====~~ | 29,773 ~~=====~~ |
| Cash funds this year end ~~=====~~ |
33,845 ~~=====~~ |
~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | 33,845 ~~=====~~ |
~~=====~~ | 17,745 ~~=====~~ |
| ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ | ~~=====~~ |
| Section B Statement of assets and liabilities at the end of theperiod | |||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | Endowment funds |
|||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| B1 Cash funds | Bank Account No 1 | 33,626 | - | - | |||||
| Bank Account No 2 | 101 | - | - | ||||||
| Petty Cash | 118 | - | - | ||||||
| Total cash funds | 33,845 | - | - | ||||||
| (agree balances with receipts and payments account(s)) | OK | OK | OK | ||||||
| Unrestricted funds |
Restricted funds | Endowment funds |
|||||||
| Details | to nearest £ | to nearest £ | to nearest £ | ||||||
| B2 Other monetary assets | - | - | - | ||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B3 Investment assets | - | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
||||||
| B4 Assets retained for the charity’s own use |
- | - | |||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) | ||||||
| B5 Liabilities | - | ||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature |
Print Name | Date of approval | ||||||
| Lizanne McCloud (Oct 10, 2025 12:07:15 GMT+1) Lizanne McCloud |
Lizanne McCloud | ||||||||
| Beck Tler (Oct 14 2025 16:41:22 GMT+1) Becky Tyler |
Becky Tyler | ||||||||
| y y , |