## **The Oaks Nursery AGM Minutes** 

**Date:** Monday, 13th October 2025 **Time:** 7:00 PM 

**Location:** The Oaks Nursery, Riding Lane, Hildenborough 

## **1. Welcome** 

Lizanne McCloud (Chair) opened the meeting by welcoming attendees and thanking them for their continued support of the nursery. 

## **2. Manager’s Report – Becky Tyler** 

Becky Tyler presented the Manager’s Report, highlighting: 

- The nursery’s charitable status and reliance on parental support. 

- Funding challenges, with government contributions of just over £5.50 per funded hour compared to £9.25 charged for unfunded hours. 

- A successful year following a difficult 2023/24, with enriching experiences for children including: 

   - Musical Bumps, Rugby Tots, local visits, and outdoor play. 

   - Support for children with additional needs, securing 4 EHCPs. 

   - 22 leavers transitioning to 8 local primary schools. 

- Memorable events such as the Christmas singsong, Easter Egg Hunt, summer outing to Penshurst Place, and Sports Day. 

- Fundraising successes including Mrs Gill’s armchair quizzes and bingo night. 

- A strong start to the new academic year with 11 new starters and 29 children on roll (25 currently attending). 

- Gratitude expressed to Lizanne, Kayleigh, Ida, Ella, and the nursery team for their dedication and support. 

## **3. Chair’s Report – Lizanne McCloud** 

Lizanne McCloud shared the Chair’s Report, including: 

- Thanks to parents for their involvement in events, donations, and fundraising. 

- Financial highlights: 

   - £95,000 received in Nursery Education Grant funding. 

   - £36,800 from fees and £4,800 raised through fundraising. 

   - £5,900 in donations, including match funding. 

   - A healthy surplus of over £16,000. 

- Celebrations and community events such as: 

   - Christmas Sing-Along, Easter Egg Hunt, Bingo Night, and sweet stalls at fairs. 

   - Leavers’ Service and Sports Day. 

- Appreciation for the nursery staff and Becky’s leadership. 

- A call for new committee members to ensure the nursery’s continued operation, noting the requirement for at least five members, with 60% being parents. 

## **4. Committee Resignations and Elections** 

All existing committee members formally stepped down. The following nominations were received and unanimously approved: 

|**Name**|**Role**|**Action**|
|---|---|---|
|Lizanne McCloud|Chair (Nominated Person)|Stepped down – re-elected|
|Kayleigh Minihane|Committee Member|Stepped down – re-elected|
|Ida Sofe Linnea Jones|Committee Member|Stepped down – re-elected|
|Ella Jade Williams|Committee Member|Stepped down|
|Rachel Forward|Committee Member|Joining|
|Fraser Barnes Forward|Committee Member|Joining|
|Nazia Alam|Committee Member|Joining|
|Jessica Crawshaw|Committee Member|Joining|



## **5. Closing Remarks** 

Lizanne thanked everyone for attending and encouraged parents to consider joining the committee to support the nursery’s future. 

## **Meeting closed at:** 8:00PM 

||**The Oaks Nursery School**|**The Oaks Nursery School**|**The Oaks Nursery School**|**The Oaks Nursery School**|**The Oaks Nursery School**|**1045244**|**1045244**||**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||**Receipts andpayments accounts**|||||||||
||**For the period from**||1st Sept 2024||**To**|31st Aug 2025||||
|||||||||||
|||||||||||
|**Section A Receipts andpayments**||||||||||
||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**||**Total funds**||**Last year**|
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Nursery Education Grant|**95,325**||||||**95,325**||**81,657**|
|Fees|**36,810**||||||**36,810**||**38,985**|
|Fund raising|**10,753**||||||**10,753**||**1,551**|
|Donations|||||||**0**|||
|Sale - t shirts/sweatshirts|**253**||||||**253**||**47**|
|KCC Grant|||||||**0**|||
|Fun events|**471**||||||**471**|||
|Bank interest|**1**||||||**1**||**2**|
|Job Retention Scheme Grant|||||||**0**|||
|Other income|**1037**||||||**1,037**||**384**|
|**_Sub total(Gross income for AR)_**|**144,650**||||||**144,650**||**122,626**|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|**A2 Asset and investment sales,**<br>**(see table).**<br>~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|**_Sub total_**<br>~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|**_Total receipts_**<br>~~SS~~|**144,650**<br>~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|**144,650**<br>~~S555~~|~~S555~~|**122,626**<br>~~S555~~|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|**A3 Payments**<br>~~SS~~|~~SS ~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~||~~S555~~|
|Staff Costs|**105,073**||||||**105,073**||**110,585**|
|Toys and resources|**3,722**||||||**3,722**||**4,392**|
|Rent and rates|**5,446**||||||**5,446**||**5,696**|
|Repairs and maintenance|**1,902**||||||**1,902**||**1,384**|
|Pinting, postage, stationery, advertising|**445**||||||**445**||**381**|
|Light, water and heat|**3,086**||||||**3,086**||**617**|
|Fun events|**2,166**||||||**2,166**||**1,551**|
|Gardening|**90**||||||**90**|||
|Insurance|**1,171**||||||**1,171**||**1,654**|
|Cleaning|**594**||||||**594**||**547**|
|Accounting|**1,157**||||||**1,157**||**1,392**|
|Refreshments|**546**||||||**546**||**801**|
|Telephone/Internet|**931**||||||**931**||**810**|
|Fund raising expenses|**131**||||||**131**||**1,326**|
|Consultancy|||||||**0**|||
|Subscriptions|**1,174**||||||**1,174**||**1,518**|
|Staff Training|**780**||||||**780**||**1,164**|
|Legal and professional|||||||**0**|||
|Other expenses|**136**||||||**136**||**836**|
|||||||||||
|**_Sub total_**|**128,550**||||||**128,550**||**134,654**|
|~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|**A4 Asset and investment**<br>**purchases, (see table)**<br>~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|**_Sub total_**<br>~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|**_Total payments_**<br>~~=S5~~|**128,550**<br>~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|**128,550**<br>~~S55~~|~~S55~~|**134,654**<br>~~S55~~|
|~~=S5~~<br>~~=====~~|~~=S5~~<br>~~=====~~|~~=S5~~<br>~~=====~~|~~=S5~~<br>~~=====~~|~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|
|**_Net of receipts/(payments)_**<br>~~=S5~~<br>~~=====~~|**16,100**<br>~~=S5~~<br>~~=====~~|~~=S5~~<br>~~=====~~|~~=S5 ~~<br>~~=====~~|<br>~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|**16,100**<br>~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|**-12,028**<br>~~S55~~<br>~~=====~~|
|**A5 Transfers between funds**<br>~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|**0**<br>~~=====~~|~~=====~~|~~=====~~|
|**A6 Cash funds last year end**<br>~~=====~~|**17,745**<br>~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|**17,745**<br>~~=====~~|~~=====~~|**29,773**<br>~~=====~~|
|**_Cash funds this year end_**<br>~~=====~~|**33,845**<br>~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|**33,845**<br>~~=====~~|~~=====~~|**17,745**<br>~~=====~~|
|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|



|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**Section B Statement of assets and liabilities at the end of theperiod**||||||||||
|**Categories**|**Details**||||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Bank Account No 1||||**33,626**||**-**||**-**|
||Bank Account No 2||||**101**||**-**||**-**|
||Petty Cash||||**118**||**-**||**-**|
||**_Total cash funds_**||||**33,845**||**-**||**-**|
||(agree balances with receipts and payments account(s))||||OK||OK||OK|
||||||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**|
||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which asset**<br>**belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which asset**<br>**belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B4 Assets retained for the**<br>**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**liability relates**||**Amount due**<br>**(optional)**||**When due (optional)**|
|**B5 Liabilities**|||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|||||||||||
|Signed by one or two trustees on behalf of<br>all the trustees|<br>Signature||||Print Name||||Date of approval|
||Lizanne McCloud (Oct 10, 2025 12:07:15 GMT+1)<br>Lizanne McCloud||||Lizanne McCloud|||||
||Beck Tler (Oct 14 2025 16:41:22 GMT+1)<br>Becky Tyler||||Becky Tyler|||||
||y y  ,|||||||||



||**The Oaks Nursery School**|**The Oaks Nursery School**|**The Oaks Nursery School**|**The Oaks Nursery School**|**The Oaks Nursery School**|**1045244**|**1045244**||**CC16a**|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||**Receipts andpayments accounts**|||||||||
||**For the period from**||1st Sept 2024||**To**|31st Aug 2025||||
|||||||||||
|||||||||||
|**Section A Receipts andpayments**||||||||||
||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**||**Total funds**||**Last year**|
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Nursery Education Grant|**95,325**||||||**95,325**||**81,657**|
|Fees|**36,810**||||||**36,810**||**38,985**|
|Fund raising|**10,753**||||||**10,753**||**1,551**|
|Donations|||||||**0**|||
|Sale - t shirts/sweatshirts|**253**||||||**253**||**47**|
|KCC Grant|||||||**0**|||
|Fun events|**471**||||||**471**|||
|Bank interest|**1**||||||**1**||**2**|
|Job Retention Scheme Grant|||||||**0**|||
|Other income|**1037**||||||**1,037**||**384**|
|**_Sub total(Gross income for AR)_**|**144,650**||||||**144,650**||**122,626**|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|**A2 Asset and investment sales,**<br>**(see table).**<br>~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|**_Sub total_**<br>~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|**_Total receipts_**<br>~~SS~~|**144,650**<br>~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|**144,650**<br>~~S555~~|~~S555~~|**122,626**<br>~~S555~~|
|~~SS~~|~~SS~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~|
|**A3 Payments**<br>~~SS~~|~~SS ~~||~~S555~~|~~S555~~|~~S555~~|~~S555~~|~~S555~~||~~S555~~|
|Staff Costs|**105,073**||||||**105,073**||**110,585**|
|Toys and resources|**3,722**||||||**3,722**||**4,392**|
|Rent and rates|**5,446**||||||**5,446**||**5,696**|
|Repairs and maintenance|**1,902**||||||**1,902**||**1,384**|
|Pinting, postage, stationery, advertising|**445**||||||**445**||**381**|
|Light, water and heat|**3,086**||||||**3,086**||**617**|
|Fun events|**2,166**||||||**2,166**||**1,551**|
|Gardening|**90**||||||**90**|||
|Insurance|**1,171**||||||**1,171**||**1,654**|
|Cleaning|**594**||||||**594**||**547**|
|Accounting|**1,157**||||||**1,157**||**1,392**|
|Refreshments|**546**||||||**546**||**801**|
|Telephone/Internet|**931**||||||**931**||**810**|
|Fund raising expenses|**131**||||||**131**||**1,326**|
|Consultancy|||||||**0**|||
|Subscriptions|**1,174**||||||**1,174**||**1,518**|
|Staff Training|**780**||||||**780**||**1,164**|
|Legal and professional|||||||**0**|||
|Other expenses|**136**||||||**136**||**836**|
|||||||||||
|**_Sub total_**|**128,550**||||||**128,550**||**134,654**|
|~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|**A4 Asset and investment**<br>**purchases, (see table)**<br>~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|**_Sub total_**<br>~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|~~=S5~~|~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|~~S55~~|~~S55~~|~~S55~~|
|**_Total payments_**<br>~~=S5~~|**128,550**<br>~~=S5~~|~~=S5~~|~~=S5~~||~~S55~~|~~S55~~|**128,550**<br>~~S55~~|~~S55~~|**134,654**<br>~~S55~~|
|~~=S5~~<br>~~=====~~|~~=S5~~<br>~~=====~~|~~=S5~~<br>~~=====~~|~~=S5~~<br>~~=====~~|~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|
|**_Net of receipts/(payments)_**<br>~~=S5~~<br>~~=====~~|**16,100**<br>~~=S5~~<br>~~=====~~|~~=S5~~<br>~~=====~~|~~=S5 ~~<br>~~=====~~|<br>~~=====~~|~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|**16,100**<br>~~S55~~<br>~~=====~~|~~S55~~<br>~~=====~~|**-12,028**<br>~~S55~~<br>~~=====~~|
|**A5 Transfers between funds**<br>~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|**0**<br>~~=====~~|~~=====~~|~~=====~~|
|**A6 Cash funds last year end**<br>~~=====~~|**17,745**<br>~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|**17,745**<br>~~=====~~|~~=====~~|**29,773**<br>~~=====~~|
|**_Cash funds this year end_**<br>~~=====~~|**33,845**<br>~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|**33,845**<br>~~=====~~|~~=====~~|**17,745**<br>~~=====~~|
|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|~~=====~~|



|||||||||||
|---|---|---|---|---|---|---|---|---|---|
|**Section B Statement of assets and liabilities at the end of theperiod**||||||||||
|**Categories**|**Details**||||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**|
||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Bank Account No 1||||**33,626**||**-**||**-**|
||Bank Account No 2||||**101**||**-**||**-**|
||Petty Cash||||**118**||**-**||**-**|
||**_Total cash funds_**||||**33,845**||**-**||**-**|
||(agree balances with receipts and payments account(s))||||OK||OK||OK|
||||||**Unrestricted**<br>**funds**||**Restricted funds**||**Endowment**<br>**funds**|
||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
||||||**-**||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which asset**<br>**belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B3 Investment assets**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which asset**<br>**belongs**||**Cost (optional)**||**Current value**<br>**(optional)**|
|**B4 Assets retained for the**<br>**charity’s own use**|||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
||||||||**-**||**-**|
|||||||||||
||**Details**||||**Fund to which**<br>**liability relates**||**Amount due**<br>**(optional)**||**When due (optional)**|
|**B5 Liabilities**|||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
||||||||**-**|||
|||||||||||
|Signed by one or two trustees on behalf of<br>all the trustees|<br>Signature||||Print Name||||Date of approval|
||Lizanne McCloud (Oct 10, 2025 12:07:15 GMT+1)<br>Lizanne McCloud||||Lizanne McCloud|||||
||Beck Tler (Oct 14 2025 16:41:22 GMT+1)<br>Becky Tyler||||Becky Tyler|||||
||y y  ,|||||||||