2022-08-31-accounts - The Oaks Nursery

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The Oaks Nursery Annual General Meeting 20[th] October 2022 (held at The Oaks)

1. Welcome

Becky and Kirsten welcomed everyone to the AGM

2. Chairpersons Introduction – Kirsten Iles

Kirsten outlined another challenging but successful year for the nursery and highlighted the continued successful fundraising efforts. She thanked everyone for their continued support.

3. Managers Report – Becky Tyler

Becky thanked all for being here tonight and for coming to support us. As a charity we are totally reliant on parental support to remain sustainable so we are grateful that you are here. As with the rest of the country rising costs are hitting the nursery hard. Becky wants to ensure all aware how the nursery is run and funded as I am not sure that it is always clear.

We are a charity. The nursery is not owned by me or the committee. The committee represents you as parents and employ me and the staff on your behalf. The nursery building and grounds are owned by the church and we have to pay them rent on a monthly basis – there’s a very long back story to this but I won’t go into that.

In terms of income, all children from the term after their 3[rd] birthday are given 15 hours funded early years education from the government. For each of these hours the government gives us just £4.31. We charge £7 for any additional hours or for unfunded children. We also ask for a voluntary contribution of £25 per term to support the cost of our snack.

Out of this income we have to cover the costs of maintenance and upkeep of our aging building, utilities, staff wages and any resources. Lizanne will cover the accounts in a bit more detail however what is clear is that we are heavily reliant on fundraising to boost our income and cover our costs. This, sadly is proving increasingly difficult. Anyway, enough doom and gloom! Let’s talk about the last year!!

After a very unsettled couple of years due to the pandemic we were pleased to return in September 21 looking forward to a full year ahead. Apart from one minor blip around Christmas when we decided to close a couple of days early to ensure everyone could have a healthy family Christmas, we made it through. We had some lovely events throughout the year including our Easter Egg Hunt, a wonderful summer outing to Penshurst Place and a lovely last day with our party, sports day and leavers’ service. We even survived the hottest summer ever!!

We returned in September looking forward to a busy time and with our sessions almost full. Sadly we had 6 children drop out before they had started and without any warning or notification which left us with fewer children than we had hoped.

We now have 39 children on the role with 28 with us currently. 25 will leave us in July to go to Primary school leaving 14 children with us for next year. For our current cohort, their formative years have been very different. They were true COVID babies and have not had the experiences that young children have had in the past. We have a number of children who need additional support, particularly in their speech and language and with their interactions. We have had to reflect on our practice and change what we do each day and how we do it. We are reading different stories, doing lots more singing and doing lots of activities to develop physical strength. It was quite a tough start to the year but we are really starting to see some lovely progress now and we’re looking forward to this continuing throughout the forthcoming year.

I’d just like to finish by saying a couple of thankyous. Firstly to the committee…. To Kirsten as chair, she’s always available if I need her, to Lizanne for all the work she does on the finances, I think we have a really good handle on where we are now, to Julie for all her help as secretary, and to Lisa who can’t be with us today. She worked so hard on the fundraising last year, particularly with the last day of term. We are very grateful for your help.

Finally thanks to my team. Your children are very fortunate to be looked after by a wonderful group of ladies who work so hard day in and day out to ensure the best for all of the children in the setting. The Oaks really would not be what it is without them.

4. Treasurers Report – Lizanne McCloud

Lizanne took everyone through the accounts for last year and compared it to the figures for the previous year.

Gross income marginally up on last year although to note that £2000 of that is a oneoff KCC Grant related to Covid.

£1,171 was spent on much needed Boiler and Heating repairs.

The increase in staff costs reflects HMRC backdated charges and increases in minimum wage.

Fundraising, was £2452 for the year, critically important in reducing the impact on cash reserves.

Overall the nursery made a loss of £3,627 for the year.

5. Committee News

The resignations of fundraiser positions Lisa James and Sam Bowers were accepted with thanks for their amazing efforts.

The Chair, Treasurer, Secretary and one Fundraiser positions were all proposed and relected as follows:

Chairperson - Kirsten Iles

Treasurer – Lizanne McCloud

Secretary – Julie McDonald (nee Edwards) Sarah Lamey was proposed and elected to fundraiser position.

Becky and Kirsten thanked all for joining.

CHARITY COMMISSION FOR ENGLAND AND WALÉS Receipts and payments accounts CC16a For the p•rfod To Section A Receipts and payments Unro$tri¢t•d fvn Total fund8 Last yoar A1 R•ceipts Jts8ry E<J¢akn e48nl •S33• 37,345 29,S79 1,705 261 2Y Fund rzdslr¥J Donaiion8 Sole-t shIrt5tsh1y KCC Gr4 Fun eank IntqrnBt Job RelentKM Sthffle ¢3Mni Cyhw Incom 50 1$0 1J• 2.171 71• 719 72ts 812 748 Sub total(Gro&s Income forAR) A2 A68et •nd In¥Mtm•nt ••kn 100.023 Sub total 109.023 109,023 105,t04 A3Pa •nts Staff Co$i& Toys and r•80urrAs Rant ahd ratsa and malni•n8r Plntrno, po8t•)0. 818lbMry. adrtr Llghl, wa19F Iwt Fun avent8 Gardènin 90,878 90Mn 71W3 s,oee 1,171 401 2,181 36 3,892 4,748 2,181 1.622 771 1,008 1,4eJ a•aning ACCOUrn9 Rdrèshments TdWonellnterrd81 Ftsr rsIr4 gxpgn& CoDsuNanry Subs Staff Troinino 1 ond OthBf &InSeS 1,205 767 226 Sub to 112,65Q 103,240 A4 A8s#t and Invtstmént pyreh89•#. (see tabll Sub total 112.650 112.650 103.24 Net of recelpts/(payments) A5 Transfers between fijnds A6 Ca¥h lunth last •r ond sh funds thls year trnd 3.627 1,864 36.870 333 36,870 33.243 35.006 36,87 CCKK R1 aCCots ISSI 10119J2022

Section B Statement of assets and liabilities at the end of the period Umestrlcted Restrfcted funds fund5 Endowmgni funds Catsgorfes Detsils to rarokt£ to nearoSt£ B1 Cash lunds Bar ACnt No 1 31941 Bank Atr) No 2 Petty Cash 204 Total cash funds 33.243 UnY•stsl¢t•d R•strlct•d funds funds Endowm•nt fundg Detsils tonMrJ¥l£ Fund to whkh Curr•thtv•lu• Ibon Dgtail¥ cost lopllom B3 Invo$tmenl 8ss•ts Fund tofwhk Dgtails on B4 Asso1¥ retslnod for tho Gharity'• own u¥• Fund to whkh JbKU¥I du• I1 du• Details BS Llabllltles Syntrd by on8 or 1 thtsta8son b8hatf of all the Istea5 Datg of ap oval sxjnare Print Name CCXX R2 accounts ISSI 10119r2022

Independent examinerfs report on the accounts Section A Independent Examtnef s Report . Roport to the trusteesl menibers of The Oaks Nursery School On accounts for th8 year end•d 318t August 2022 Charity no (If any) 1045244 Set out on pages 1and2 IrrftV Respective The charity's trustees are responsible for t preparation of the accounts. The r••ponslbllltles of chanty's trustees consider that an audit is not required for this year under trusteès and eX1n•T 8ection 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. h is my responsits'lity to.. examine the accounts under Section 145 of the Charities Ad, to follow the procedures laid down in the general Diredions given by the Charity Commission (under section 145(5}(b) of the Charities Act. and to state whether particular matters have come to my attention. Basls ol Independent My examination was carrsed out in arxordance with general Dimdions given ' •xamln•rf $latoffl•nt by the Chanty Commission. An examination indudes a review of tbe accounting records keo by the charity and a comparison of the account8 presented with those records. It also indud6s consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fair, viéw and the part is limited to those matters set out in the statement below. Independent In connection with my examinatTron. no matter ha8 come to my attention oxaminer's 6tatsment 1. which gives me reasonabie cause to believe that in. any materFal respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act" 8nd to prepare accounts which accord with the accounting records and comply wth the accounting requirements of the Charities Act have not been met" or 2. to vthi¢h, in my opinion. attention should be dran in order to enable proper understanding of the accounts to be reached. Slgned: Iq Name: M l Lewis Relevant professional qUalifi&10n1s) or body Ilf any): FCA- Institute of Chartered Accountants in England and Wales Address: 91A Church Lane. Bulphan, Uwninster RM14 3TR IER March 2012

Section B Disclosure Only cornete rf the examiner needs to hh1h1 material problems. Give here brief details of any Itèms that the èxaminer wishes to dlxlose. IER March 2012