## **The Oaks Nursery Annual General Meeting 20[th] October 2022 (held at The Oaks)** 

**1. Welcome** 

Becky and Kirsten welcomed everyone to the AGM 

## **2. Chairpersons Introduction – Kirsten Iles** 

- Kirsten outlined another challenging but successful year for the nursery and highlighted the continued successful fundraising efforts. She thanked everyone for their continued support. 

## **3. Managers Report – Becky Tyler** 

Becky thanked all for being here tonight and for coming to support us. As a charity we are totally reliant on parental support to remain sustainable so we are grateful that you are here. As with the rest of the country rising costs are hitting the nursery hard. Becky wants to ensure all aware how the nursery is run and funded as I am not sure that it is always clear. 

We are a charity. The nursery is not owned by me or the committee. The committee represents you as parents and employ me and the staff on your behalf. The nursery building and grounds are owned by the church and we have to pay them rent on a monthly basis – there’s a very long back story to this but I won’t go into that. 

In terms of income, all children from the term after their 3[rd] birthday are given 15 hours funded early years education from the government. For each of these hours the government gives us just £4.31. We charge £7 for any additional hours or for unfunded children. We also ask for a voluntary contribution of £25 per term to support the cost of our snack. 

Out of this income we have to cover the costs of maintenance and upkeep of our aging building, utilities, staff wages and any resources. Lizanne will cover the accounts in a bit more detail however what is clear is that we are heavily reliant on fundraising to boost our income and cover our costs. This, sadly is proving increasingly difficult. Anyway, enough doom and gloom! Let’s talk about the last year!! 

After a very unsettled couple of years due to the pandemic we were pleased to return in September 21 looking forward to a full year ahead. Apart from one minor blip around Christmas when we decided to close a couple of days early to ensure everyone could have a healthy family Christmas, we made it through. We had some lovely events throughout the year including our Easter Egg Hunt, a wonderful summer outing to Penshurst Place and a lovely last day with our party, sports day and leavers’ service. We even survived the hottest summer ever!! 

We returned in September looking forward to a busy time and with our sessions almost full. Sadly we had 6 children drop out before they had started and without any warning or notification which left us with fewer children than we had hoped. 



We now have 39 children on the role with 28 with us currently. 25 will leave us in July to go to Primary school leaving 14 children with us for next year.  For our current cohort, their formative years have been very different. They were true COVID babies and have not had the experiences that young children have had in the past. We have a number of children who need additional support, particularly in their speech and language and with their interactions. We have had to reflect on our practice and change what we do each day and how we do it. We are reading different stories, doing lots more singing and doing lots of activities to develop physical strength. It was quite a tough start to the year but we are really starting to see some lovely progress now and we’re looking forward to this continuing throughout the forthcoming year. 

I’d just like to finish by saying a couple of thankyous. Firstly to the committee…. To Kirsten as chair, she’s always available if I need her, to Lizanne for all the work she does on the finances, I think we have a really good handle on where we are now, to Julie for all her help as secretary, and to Lisa who can’t be with us today. She worked so hard on the fundraising last year, particularly with the last day of term. We are very grateful for your help. 

Finally thanks to my team. Your children are very fortunate to be looked after by a wonderful group of ladies who work so hard day in and day out to ensure the best for all of the children in the setting. The Oaks really would not be what it is without them. 

## **4. Treasurers Report – Lizanne McCloud** 

Lizanne took everyone through the accounts for last year and compared it to the figures for the previous year. 

Gross income marginally up on last year although to note that £2000 of that is a oneoff KCC Grant related to Covid. 

£1,171 was spent on much needed Boiler and Heating repairs. 

The increase in staff costs reflects HMRC backdated charges and increases in minimum wage. 

Fundraising, was £2452 for the year, critically important in reducing the impact on cash reserves. 

Overall the nursery made a loss of £3,627 for the year. 

## **5. Committee News** 

The resignations of fundraiser positions Lisa James and Sam Bowers were accepted with thanks for their amazing efforts. 

The Chair, Treasurer, Secretary and one Fundraiser positions were all proposed and relected as follows: 

Chairperson - Kirsten Iles 



Treasurer – Lizanne McCloud 

Secretary – Julie McDonald (nee Edwards) Sarah Lamey was proposed and elected to fundraiser position. 

Becky and Kirsten thanked all for joining. 



CHARITY COMMISSION
FOR ENGLAND AND WALÉS
Receipts and payments accounts
CC16a
For the p•rfod
To
Section A Receipts and payments
Unro$tri¢t•d
fvn
Total fund8
Last yoar
A1 R•ceipts
Jts8ry E<*J¢akn e48nl
•S33•
37,345
29,S79
1,705
261
2Y
Fund rzdslr¥J
Donaiion8
Sole-t shIrt￿5￿tsh￿1y
KCC Gr4
Fun
eank IntqrnBt
Job RelentKM Sthffle ¢3Mni
Cyhw Incom
50
1$0
1J•
2.171
71•
719
72ts
812
748
Sub total(Gro&s Income forAR)
A2 A68et •nd In¥Mtm•nt ••kn
100.023
Sub total
109.023
109,023
105,t04
A3Pa
•nts
Staff Co$i&
Toys and r•80urrAs
Rant ahd ratsa
and malni•n8r**
Plntrno, po8t•)0. 818lbMry. ad￿rt￿r
Llghl, wa19F Iwt
Fun avent8
Gardènin
90,878
90Mn
71W3
s,oee
1,171
401
2,181
36
3,892
4,748
2,181
1.622
771
1,008
1,4eJ
a•aning
ACCOUr￿n9
Rdrèshments
TdWonellnterrd81
Ftsr￿ r￿sIr￿4 gxpgn&
CoDsuNanry
Subs
Staff Troinino
1 ond
OthBf &I￿nSeS
1,205
767
226
Sub to
112,65Q
103,240
A4 A8s#t and Invtstmént
pyreh89•#. (see tabl*l
Sub total
112.650
112.650
103.24
Net of recelpts/(payments)
A5 Transfers between fijnds
A6 Ca¥h lunth last ￿•r ond
sh funds thls year trnd
3.627
1,864
36.870
333
36,870
33.243
35.006
36,87
CCKK R1 aCCo￿ts ISSI
10119J2022

Section B Statement of assets and liabilities at the end of the period
Umestrlcted
Restrfcted
funds
fund5
Endowmgni
funds
Catsgorfes
Detsils
to r*arokt£
to nearoSt£
B1 Cash lunds
Bar* AC￿nt No 1
31941
Bank Atr)￿￿ No 2
Petty Cash
204
Total cash funds
33.243
UnY•stsl¢t•d R•strlct•d
funds
funds
Endowm•nt
fundg
Detsils
tonMrJ¥l£
Fund to whkh
Curr•thtv•lu•
Ibon
Dgtail¥
cost lopllom
B3 Invo$tmenl 8ss•ts
Fund tofwhk
Dgtails
on
B4 Asso1¥ retslnod for tho
Gharity'• own u¥•
Fund to whkh
JbKU¥I du•
I1￿ du•
Details
BS Llabllltles
Syntrd by on8 or ￿￿1 thtsta8son b8hatf
of all the I￿stea5
Datg of
ap
oval
sxjna￿re
Print Name
CCXX R2 accounts ISSI
10119r2022

Independent examinerfs report on the
accounts
Section A
Independent Examtnef s Report .
Roport to the trusteesl
menibers of
The Oaks Nursery School
On accounts for th8 year
end•d
318t August 2022
Charity no
(If any)
1045244
Set out on pages
1and2
Irr*ftV*
Respective The charity's trustees are responsible for t￿ preparation of the accounts. The
r••ponslbllltles of chanty's trustees consider that an audit is not required for this year under
trusteès and eX￿1n•T 8ection 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
h is my responsits'lity to..
examine the accounts under Section 145 of the Charities Ad,
to follow the procedures laid down in the general Diredions given by the
Charity Commission (under section 145(5}(b) of the Charities Act. and
to state whether particular matters have come to my attention.
Basls ol Independent My examination was carrsed out in arxordance with general Dimdions given '
•xamln•rf* $latoffl•nt by the Chanty Commission. An examination indudes a review of tbe
accounting records keo by the charity and a comparison of the account8
presented with those records. It also indud6s consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees conceming any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently
no opinion is given as to whether the accounts present a Irue and fair, viéw
and the ￿part is limited to those matters set out in the statement below.
Independent In connection with my examinatTron. no matter ha8 come to my attention
oxaminer's 6tatsment
1. which gives me reasonabie cause to believe that in. any materFal respect,
the requirements:
to keep accounting records in accordance with section 130 of the
Charities Act" 8nd
to prepare accounts which accord with the accounting records and
comply wth the accounting requirements of the Charities Act
have not been met" or
2. to vthi¢h, in my opinion. attention should be dra*n in order to enable
proper understanding of the accounts to be reached.
Slgned:
Iq
Name:
M l Lewis
Relevant professional
qUalifi&￿10n1s) or body
Ilf any):
FCA- Institute of Chartered Accountants in England and Wales
Address:
91A Church Lane. Bulphan, Uwninster RM14 3TR
IER
March 2012

Section B
Disclosure
Only corn￿ete rf the examiner needs to h￿h1￿h1 material problems.
Give here brief details of
any Itèms that the
èxaminer wishes to
dlxlose.
IER
March 2012

CHARITY COMMISSION
FOR ENGLAND AND WALÉS
Receipts and payments accounts
CC16a
For the p•rfod
To
Section A Receipts and payments
Unro$tri¢t•d
fvn
Total fund8
Last yoar
A1 R•ceipts
Jts8ry E<*J¢akn e48nl
•S33•
37,345
29,S79
1,705
261
2Y
Fund rzdslr¥J
Donaiion8
Sole-t shIrt￿5￿tsh￿1y
KCC Gr4
Fun
eank IntqrnBt
Job RelentKM Sthffle ¢3Mni
Cyhw Incom
50
1$0
1J•
2.171
71•
719
72ts
812
748
Sub total(Gro&s Income forAR)
A2 A68et •nd In¥Mtm•nt ••kn
100.023
Sub total
109.023
109,023
105,t04
A3Pa
•nts
Staff Co$i&
Toys and r•80urrAs
Rant ahd ratsa
and malni•n8r**
Plntrno, po8t•)0. 818lbMry. ad￿rt￿r
Llghl, wa19F Iwt
Fun avent8
Gardènin
90,878
90Mn
71W3
s,oee
1,171
401
2,181
36
3,892
4,748
2,181
1.622
771
1,008
1,4eJ
a•aning
ACCOUr￿n9
Rdrèshments
TdWonellnterrd81
Ftsr￿ r￿sIr￿4 gxpgn&
CoDsuNanry
Subs
Staff Troinino
1 ond
OthBf &I￿nSeS
1,205
767
226
Sub to
112,65Q
103,240
A4 A8s#t and Invtstmént
pyreh89•#. (see tabl*l
Sub total
112.650
112.650
103.24
Net of recelpts/(payments)
A5 Transfers between fijnds
A6 Ca¥h lunth last ￿•r ond
sh funds thls year trnd
3.627
1,864
36.870
333
36,870
33.243
35.006
36,87
CCKK R1 aCCo￿ts ISSI
10119J2022

Section B Statement of assets and liabilities at the end of the period
Umestrlcted
Restrfcted
funds
fund5
Endowmgni
funds
Catsgorfes
Detsils
to r*arokt£
to nearoSt£
B1 Cash lunds
Bar* AC￿nt No 1
31941
Bank Atr)￿￿ No 2
Petty Cash
204
Total cash funds
33.243
UnY•stsl¢t•d R•strlct•d
funds
funds
Endowm•nt
fundg
Detsils
tonMrJ¥l£
Fund to whkh
Curr•thtv•lu•
Ibon
Dgtail¥
cost lopllom
B3 Invo$tmenl 8ss•ts
Fund tofwhk
Dgtails
on
B4 Asso1¥ retslnod for tho
Gharity'• own u¥•
Fund to whkh
JbKU¥I du•
I1￿ du•
Details
BS Llabllltles
Syntrd by on8 or ￿￿1 thtsta8son b8hatf
of all the I￿stea5
Datg of
ap
oval
sxjna￿re
Print Name
CCXX R2 accounts ISSI
10119r2022

Independent examinerfs report on the
accounts
Section A
Independent Examtnef s Report .
Roport to the trusteesl
menibers of
The Oaks Nursery School
On accounts for th8 year
end•d
318t August 2022
Charity no
(If any)
1045244
Set out on pages
1and2
Irr*ftV*
Respective The charity's trustees are responsible for t￿ preparation of the accounts. The
r••ponslbllltles of chanty's trustees consider that an audit is not required for this year under
trusteès and eX￿1n•T 8ection 144 of the Charities Act 2011 (the Charities Act) and that an
independent examination is needed.
h is my responsits'lity to..
examine the accounts under Section 145 of the Charities Ad,
to follow the procedures laid down in the general Diredions given by the
Charity Commission (under section 145(5}(b) of the Charities Act. and
to state whether particular matters have come to my attention.
Basls ol Independent My examination was carrsed out in arxordance with general Dimdions given '
•xamln•rf* $latoffl•nt by the Chanty Commission. An examination indudes a review of tbe
accounting records keo by the charity and a comparison of the account8
presented with those records. It also indud6s consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees conceming any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently
no opinion is given as to whether the accounts present a Irue and fair, viéw
and the ￿part is limited to those matters set out in the statement below.
Independent In connection with my examinatTron. no matter ha8 come to my attention
oxaminer's 6tatsment
1. which gives me reasonabie cause to believe that in. any materFal respect,
the requirements:
to keep accounting records in accordance with section 130 of the
Charities Act" 8nd
to prepare accounts which accord with the accounting records and
comply wth the accounting requirements of the Charities Act
have not been met" or
2. to vthi¢h, in my opinion. attention should be dra*n in order to enable
proper understanding of the accounts to be reached.
Slgned:
Iq
Name:
M l Lewis
Relevant professional
qUalifi&￿10n1s) or body
Ilf any):
FCA- Institute of Chartered Accountants in England and Wales
Address:
91A Church Lane. Bulphan, Uwninster RM14 3TR
IER
March 2012

Section B
Disclosure
Only corn￿ete rf the examiner needs to h￿h1￿h1 material problems.
Give here brief details of
any Itèms that the
èxaminer wishes to
dlxlose.
IER
March 2012