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2020-08-31-accounts

To

Trustees' Annual Report for the period

Period start date Period end date 22 OCT 2019 23 OCT 2020

From

Section A Reference and administration details

Charity name Other names charity is known by Registered charity number (if any) 1045109

SHENLEY CHURCH END PRE-SCHOOL

Charity's principal address SHENLEY LEISURE CENTRE, BURCHARD CRESCENT, SHENLEY CHURCH END, MILTON KEYNES

Postcode MK5 6HF

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
ODESSA
SHERREARD		 CHAIRPERSON SHENLEY CHURCH END
PRE-SCHOOL
CHLEO
HINCHLIFFE		 TREASURER SHENLEY CHURCH END
PRE-SCHOOL
CHARLENE
CRUICKSHANK		 SECRETARY SHENLEY CHURCH END
PRE-SCHOOL
REBECCA
TALBOT		 VICE-
CHAIRPERSON		 SHENLEY CHURCH END
PRE-SCHOOL

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts Type of governing document (eg. trust deed, constitution) Unincorporated charity How the charity is constituted (eg. trust, association, company) |election at AGM from family and associate members Trustee selection methods (eg. appointed by, elected by) Additional governance issues (Optional information) There is a child protection policy in place. All staff, committee and You may choose to include volunteers are checked through the Disclosure and Barring Services and additional information, where are required to sign up to the DBS online Update Service. For staff, these relevant, about: checks are carries out on a regular basis in line with statutory • requirements. policies and procedures adopted for the induction and training of trustees; All committee members give their time voluntarily and receive no • the charity’s organisational remuneration or other benefits. structure and any wider network with which the charity works;

Section C Objectives and activities

TAR

March 2012

2

In planning our activities for the year we kept in mind the Charity Commission guidance on public benefit at our committee meetings. The focus of our activities is based around the EYFS which has enabled us to reflect and review our impact on the learning and development of all our children. We continue to provide a variety of resources for children and a range of learning possibilities. Continued provision in line with the charities objectives. Offering fee paying and free (through government nursery funding) early years sessions. Children in our care can be with us from the age of two years to the end of the academic year after their fourth birthday.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

TAR

March 2012

3

Our voluntary committee have raised funds through holding fetes, tombolas, raffles and cake sales.

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

TAR

March 2012

4

Section D Achievements and erformance p

Summary of the main achievements of the charity during the year

Monies received from fundraising allowed us to purchase:

We provide regular, weekly PE sessions in liaison with Shenley Leisure Centre to promote the children’s gross motor skills.

Due to Covid lockdown period, we were closed from 23[rd] March 2020. We were able to open for 2 weeks in July 2020, just before the end of term.

TAR

March 2012

5

Section D Achievements and erformance p

TAR

March 2012

6

Section E Financial review

See policy statement in Annual Accounts

Brief statement of the

charity’s policy on reserves

Details of any funds materially in deficit

N/a

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our main source of funds has been the Government funding for 2 - 4 year olds. Additional funds have been raised through fundraising.

Due to low child numbers (corresponding to a low birth rate period) we have had to use some of the funds in our Reserve Account in order to remain open as by maintaining the required staff/child ratio our wage and rent bills are not fully covered by the government funding we receive.

Section F Other optional information

To continue fundraising to allow us to offer our families an extended range of learning activities and experiences.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

TAR

March 2012

7

SHENLEY CHURCH END PRE-SCHOOL REGISTERED CHARITY NUMBER : 1045109

UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2020

SHENLEY CHURCH END PRE-SCHOOL – ANNUAL SUMMARY

INCOME SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG TOTAL
SESSION FEES 427.50 392.50 823.00 589.50 1120.50 324.00 999.00 162.00 121.50 162.00 144.00 0.00 5265.50
REGISTRATION FEES 0.00 0.00 0.00 0.00 29.00 0.00 0.00 0.00 0.00 15.00 60.00 104.00
PE FEES 25.50 0.00 43.00 0.00 17.00 8.00 0.00 0.00 0.00 8.50 42.50 0.00 144.50
UNIFORM 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 34.50 34.50
PHOTOS 0.00 0.00 0.00 0.00 0.00 0.00 0.00
EVENTS/FUNDRAISING 0.00 0.00 0.00 111.00 0.00 0.00 0.00 0.00 0.00 111.00
DONATIONS 0.00 0.00 0.00 0.00
GRANTS 3825.68 4313.93 3322.12 4680.01 4517.17 6762.83 3917.78 6148.30 4471.18 4471.18 5383.80 3107.06 54921.04
OTHER 0.00 0.00 271.00 270.00 270.00 0.00 811.00
TOTAL 4278.68 4706.43 4459.12 5539.51 6064.67 7094.83 4916.78 6310.30 4592.68 4656.68 5664.80 3107.06 61391.54
EXPENDITURE
WAGES/TAX 4829.13 5299.76 4500.81 4051.49 4049.34 4171.12 3997.43 3889.06 3889.06 3889.06 3889.06 4419.75 50875.07
RENT 1383.20 0.00 2783.20 959.00 0.00 2389.80 0.00 0.00 0.00 1642.50 0.00 9157.70
EVENTS 0.00 0.00 0.00 33.00 30.93 50.00 0.00 0.00 0.00 0.00 0.00 113.93
STATIONERY/POSTAGE 0.00 0.00 6.00 0.00 6.60 0.00 0.00 0.00 0.00 0.00 5.00 17.60
OFFICE
EQUIP/SUPPLIES 0.00 17.97 22.61 0.00 10.75 0.00 0.00 0.00 0.00 0.00 9.34 0.00 60.67
UNIFORM 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
PHOTOS/DVDS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
TOYS/PLAY
EQUIPMENT 0.00 0.00 79.87 0.00 45.93 102.77 0.00 0.00 0.00 0.00 48.09 276.66
INSURANCE 0.00 1144.26 0.00 0.00 0.00 1144.26
PROFESSIONAL FEES 149.00 50.00 0.00 0.00 86.40 71.00 0.00 0.00 121.20 0.00 477.60
TRAINING 108.00 24.00 9.00 0.00 95.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 236.00
KITCHEN/CLEANING 0.00 0.00 66.48 0.00 23.90 0.00 0.00 108.89 30.00 24.07 67.24 320.58
OTHER 0.00 25.74 63.51 49.00 151.14 0.50 8.84 0.00 0.00 477.22 34.70 810.65
PETTY CASH DIFFER 137.70 137.70
TOTAL 6469.33 5367.47 7581.48 5092.49 4413.59 6714.19 5236.93 4068.95 3919.06 6032.85 4174.63 4419.75 63628.42

MONTHLY PROFIT/LOSS -2190.65 -661.04 -3122.36 447.02 1651.08 380.64 -320.15 2241.35 673.62 -1376.17 1490.17 -1312.69 -2236.88

SHENLEY CHURCH END PRE-SCHOOL – YEAR ON YEAR COMPARISON

2017-2018 2018-2019 INCOME 2019-2020
10904.50 13076.50 SESSION FEES 5265.50
520.00 210.00 REGISTRATION FEES 104.00
565.50 400.00 PE FEES 144.50
365.00 105.00 UNIFORM 34.50
PHOTOS
857.50 773.60 EVENTS/FUNDRAISING 111.00
DONATIONS
78306.09 65213.39 GRANTS 54921.04
0.00 3877.62 OTHER 811.00
TOTALS 91518.59 83656.11 61391.54
2017-2018 2018-2019 EXPENDITURE 2019-2020
75847.18 74193.31 WAGES/TAX 50875.07
11873.25 13646.05 RENT 9157.70
463.04 472.88 EVENTS 113.93
212.33 77.13 STATIONERY/POSTAGE 17.60
153.79 147.16 OFFICE EQUIP/SUPPLIES 60.67
479.39 290.61 UNIFORM
225.00 PHOTOS/DVDS
1922.00 1298.78 TOYS/PLAY EQUIPMENT 276.66
1014.17 1029.68 INSURANCE 1144.26
1063.38 459.94 PROFESSIONAL FEES 477.60
1824.40 1492.80 TRAINING 236.00
369.89 482.27 KITCHEN/CLEANING 320.58
1284.69 806.38 OTHER 810.65
PETTY CASH DIFFERENCE 137.70
TOTALS 96732.51 94396.99 63628.42
PROFIT/LOSS -5213.92 -10740.88 -2236.88

SHENLEY CHURCH END PRE-SCHOOL – RESERVE ACCOUNT

RESERVE ACCOUNT - OPENING BALANCE:

10656.50

INTEREST EARNED:
22/09/2019
INTEREST EARNED:
22/10/2019
TRNSFR TO CURRENT
ACC
21/10/2019
INTEREST EARNED:
22/11/2019
19/11/2019
22/12/2019
22/01/2020
22/02/2020
22/03/2020
22/04/2020
22/05/2020
22/06/2020
22/07/2020
22/08/2020
TOTAL
INCOME/EXPEND:		 1.81
1.74
1500.00
1.44
2000.00
1.06
1.16
1.22
1.14
1.22
1.18
0.36
0.06
0.06
12.45
3500.00

RESERVE ACCOUNT - END BALANCE:

7168.95

SHENLEY CHURCH END PRE-SCHOOL – BANK RECONCILIATION

FIGURES AT YEAR START - 1ST SEPTEMBER 2019 :

BANK BALANCE
PETTY CASH
TREASURER'S CASH BOX
Payments not yet processed - HMRC
NEST pension
Nestpensionpayment refund
CASH BALANCE AT 1/9/19 :
INCOME FOR YEAR:
TRANSFER FROM RESERVE ACCOUNT:
EXPENDITURE FOR YEAR:		 BANK BALANCE
PETTY CASH
TREASURER'S CASH BOX
Payments not yet processed - HMRC
NEST pension
Nestpensionpayment refund		 7069.35
136.00
1439.26
-360.94
-129.97
0.01
CASH BALANCE AT 1/9/19 : 8153.71
61391.54
3500.00
-63628.42
BALANCE FOR YEAR END - 31ST AUGUST 2020: 9416.83
ACTUAL BANK BALANCE
ACTUAL PETTY CASH
ACTUAL TREASURER'S CASH BOX
Payments not yet processed - HMRC
NEST pension		 8323.43
199.54
1444.44
-398.36
-152.22
CASH BALANCE AT 31/08/20 : 9416.83

Attempts have been made to find the £152.50 which is missing from the Petty Cash. Full searches have been made of the premises.

Due to holiday periods (during which other users have access to some of our premises), closure due to lockdowns, and a change of management in October 2020, we have been unable to resolve this issue. The £152.50 has been written off in the accounts.

(HARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to th• ¢ruJte Members ol SHENLEY CHURCH END PR-SCHCQL On •¢¢ourts for tho year ended 31•T AUGUST 2020 Charlty no lif any) 1045109 S•t out on pag0S I re￿rt to ¢he trustees i)n my examination of the accounts of th8 abovo tharity I'the Tnjsfi the year ended 3 1 l L>S lo 0 20 R8sponsibilltles and basis As the Ch￿tys Irust¢os, you ar6 fesponsik4fr for the preparation of the of report act￿nts in ac£ordance wih the req￿rements of the Charities Act 2011 llhe A￿). I rewrt in respect of my 0x￿1n?11on ol the Trust's accounts ￿rried out uTrJer section 145 of the 2011 Act and in caryying my examinalion, I have followed all thg applicable Directions giv￿ by the Charity Commission sectiM 14Sl5llb} of the ACL 1nd&￿nd8nt •yarnlnefs statgmont I havg com ￿et80 my examination. I confimi that rvJ material matters hav• (xjme to my attention in c￿ne¢1￿ wilh the examination (other than that disdos8d bdow") gives me cause to believe Ihat in, material the acccu￿1n9 rec￿d9 were Thjl kept in a(£ordan¢e sects'on 130 ol the Chanties Act," or the xcounts dKI accord the accounkn'ng records,. the accounts did Mt comFly wth the ap￿l￿ble requirements concemiro the fcthi and content of sec￿nts sel OLrt in the Charitios (Accounts and Reports) Regulati￿$ 2CQ8 other than any roquiremenl that the accounts give a'lNe and lairf viENv whith is not a matter considered as part ol an independent examination. I have no Conce￿ aThJ have ccfftg across no other matters in I￿neCtion with the examinab.on lo wlmch attentson should bg drawn in this report In order to enat4e a proFer understanding of ¢hg accounts to be reached. woftys in the brn￿ets rfthey do not ap@y. Slgned: 1022. Nam•: R¢levant pn>fessional qu•IIIIpAtionlsl or body {If any)". FGHA (Rd.a) IER Ocl 2018

Addrpss: rfK Only comple¢e If the examiner need5 lo highlight matenal matters of concem (see CC32. lThlependent examinati￿ of charity acco￿ts.. th'rKb"ons and guidarKe lor examiners). Give here brief details of any items that the examlner wishès to dliclos•. IER O¢t 2018