**To** ## **Trustees' Annual Report for the period** Period start date Period end date 22 OCT 2019 23 OCT 2020 **From** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1045109 ## SHENLEY CHURCH END PRE-SCHOOL **Charity's principal address** SHENLEY LEISURE CENTRE, BURCHARD CRESCENT, SHENLEY CHURCH END, MILTON KEYNES **Postcode MK5 6HF** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||ODESSA
SHERREARD|CHAIRPERSON||SHENLEY CHURCH END
PRE-SCHOOL| ||CHLEO
HINCHLIFFE|TREASURER||SHENLEY CHURCH END
PRE-SCHOOL| ||CHARLENE
CRUICKSHANK|SECRETARY||SHENLEY CHURCH END
PRE-SCHOOL| ||REBECCA
TALBOT|VICE-
CHAIRPERSON||SHENLEY CHURCH END
PRE-SCHOOL| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity’s trusts** Type of governing document (eg. trust deed, constitution) Unincorporated charity How the charity is constituted (eg. trust, association, company) |election at AGM from family and associate members Trustee selection methods (eg. appointed by, elected by) **Additional governance issues (Optional information)** There is a child protection policy in place. All staff, committee and You **may choose** to include volunteers are checked through the Disclosure and Barring Services and additional information, where are required to sign up to the DBS online Update Service. For staff, these relevant, about: checks are carries out on a regular basis in line with statutory • requirements. policies and procedures adopted for the induction and training of trustees; All committee members give their time voluntarily and receive no • the charity’s organisational remuneration or other benefits. structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **TAR** March **2012** 2 - to provide a happy, stimulating and safe environment for children, staff and parents - • to facilitate the development of lively enquiring minds, encouraging positive attitudes and independence towards learning - • to achieve high standards, enabling each child to develop their full potential and learn through play - • to provide a broad, relevant curriculum reflecting the needs of the individual child and fulfilling the requirements of the pre-school - **Summary of the objects of the** curriculum - **charity set out in its** • to provide opportunities for fun and friendship in a caring - **governing document** environment - • to support the important role of parents/carers in their young child’s education - • to maintain an orderly, yet happy and purposeful learning environment which will challenge and motivate the children in our care - • to include and value the contribution of all our families to our understanding of equality and diversity In planning our activities for the year we kept in mind the Charity Commission guidance on public benefit at our committee meetings. The focus of our activities is based around the EYFS which has enabled us to reflect and review our impact on the learning and development of all our children. We continue to provide a variety of resources for children and a range of learning possibilities. Continued provision in line with the charities objectives. Offering fee paying and free (through government nursery funding) early years sessions. Children in our care can be with us from the age of two years to the end of the academic year after their fourth birthday. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **TAR** March **2012** 3 Our voluntary committee have raised funds through holding fetes, tombolas, raffles and cake sales. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **TAR** March **2012** 4 ## Section D Achievements and erformance p **Summary of the main achievements of the charity during the year** Monies received from fundraising allowed us to purchase: - a large number of new toys to replace those broken damaged - • provide a Christmas party and Christmas present for all children We provide regular, weekly PE sessions in liaison with Shenley Leisure Centre to promote the children’s gross motor skills. Due to Covid lockdown period, we were closed from 23[rd] March 2020. We were able to open for 2 weeks in July 2020, just before the end of term. **TAR** March **2012** 5 Section D Achievements and erformance p **TAR** March **2012** 6 ## **Section E Financial review** See policy statement in Annual Accounts **Brief statement of the** **charity’s policy on reserves** **Details of any funds materially in deficit** N/a ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Our main source of funds has been the Government funding for 2 - 4 year olds. Additional funds have been raised through fundraising. Due to low child numbers (corresponding to a low birth rate period) we have had to use some of the funds in our Reserve Account in order to remain open as by maintaining the required staff/child ratio our wage and rent bills are not fully covered by the government funding we receive. - how expenditure has We are constantly looking at ways to improve child numbers attending. - supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** To continue fundraising to allow us to offer our families an extended range of learning activities and experiences. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** **TAR** March **2012** 7 ## SHENLEY CHURCH END PRE-SCHOOL REGISTERED CHARITY NUMBER : 1045109 UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2020 ## SHENLEY CHURCH END PRE-SCHOOL – ANNUAL SUMMARY |**INCOME**|**SEPT**|**OCT**|**NOV**|**DEC**|**JAN**|**FEB**|**MAR**|**APR**|**MAY**|**JUN**|**JUL**|**AUG**|**TOTAL**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |SESSION FEES|427.50|392.50|823.00|589.50|1120.50|324.00|999.00|162.00|121.50|162.00|144.00|0.00|**5265.50**| |REGISTRATION FEES|0.00|0.00|0.00|0.00|29.00|0.00|0.00|0.00|0.00|15.00|60.00||**104.00**| |PE FEES|25.50|0.00|43.00|0.00|17.00|8.00|0.00|0.00|0.00|8.50|42.50|0.00|**144.50**| |UNIFORM|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|34.50||**34.50**| |PHOTOS||0.00||0.00|||0.00|0.00||0.00|0.00||**0.00**| |EVENTS/FUNDRAISING||0.00|0.00|0.00|111.00||0.00|0.00|0.00|0.00|0.00||**111.00**| |DONATIONS|0.00|||0.00||||0.00|||||**0.00**| |GRANTS|3825.68|4313.93|3322.12|4680.01|4517.17|6762.83|3917.78|6148.30|4471.18|4471.18|5383.80|3107.06|**54921.04**| |OTHER|0.00|0.00|271.00|270.00|270.00|||||0.00|||**811.00**| |**TOTAL**|**4278.68**|**4706.43**|**4459.12**|**5539.51**|**6064.67**|**7094.83**|**4916.78**|**6310.30**|**4592.68**|**4656.68**|**5664.80**|**3107.06**|**61391.54**| |**EXPENDITURE**|||||||||||||| |WAGES/TAX|4829.13|5299.76|4500.81|4051.49|4049.34|4171.12|3997.43|3889.06|3889.06|3889.06|3889.06|4419.75|**50875.07**| |RENT|1383.20|0.00|2783.20|959.00|0.00|2389.80|0.00|0.00|0.00|1642.50|0.00||**9157.70**| |EVENTS|0.00|0.00|0.00|33.00|30.93|50.00|0.00|0.00|0.00|0.00|0.00||**113.93**| |STATIONERY/POSTAGE|0.00|0.00|6.00|0.00|6.60|0.00|0.00|0.00|0.00|0.00|5.00||**17.60**| |OFFICE|||||||||||||| |EQUIP/SUPPLIES|0.00|17.97|22.61|0.00|10.75|0.00|0.00|0.00|0.00|0.00|9.34|0.00|**60.67**| |UNIFORM|0.00|0.00|0.00|0.00|0.00||0.00|0.00|0.00|0.00|0.00|0.00|**0.00**| |PHOTOS/DVDS|0.00|||0.00|||0.00|0.00|0.00|0.00|0.00||**0.00**| |TOYS/PLAY|||||||||||||| |EQUIPMENT|0.00|0.00|79.87|0.00|45.93|102.77|0.00|0.00|0.00|0.00|48.09||**276.66**| |INSURANCE||||||0.00|1144.26|0.00|0.00|0.00|||**1144.26**| |PROFESSIONAL FEES|149.00||50.00||0.00|0.00|86.40|71.00|0.00|0.00|121.20|0.00|**477.60**| |TRAINING|108.00|24.00|9.00|0.00|95.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|**236.00**| |KITCHEN/CLEANING|0.00|0.00|66.48|0.00|23.90|0.00|0.00|108.89|30.00|24.07|67.24||**320.58**| |OTHER|0.00|25.74|63.51|49.00|151.14|0.50|8.84|0.00|0.00|477.22|34.70||**810.65**| |PETTY CASH DIFFER||||||||||||137.70|**137.70**| |TOTAL|**6469.33**|**5367.47**|**7581.48**|**5092.49**|**4413.59**|**6714.19**|**5236.93**|**4068.95**|**3919.06**|**6032.85**|**4174.63**|**4419.75**|**63628.42**| **MONTHLY PROFIT/LOSS -2190.65 -661.04 -3122.36 447.02 1651.08 380.64 -320.15 2241.35 673.62 -1376.17 1490.17 -1312.69 -2236.88** SHENLEY CHURCH END PRE-SCHOOL – YEAR ON YEAR COMPARISON ||**2017-2018**|**2018-2019**|**INCOME**|**2019-2020**| |---|---|---|---|---| ||10904.50|13076.50|SESSION FEES|5265.50| ||520.00|210.00|REGISTRATION FEES|104.00| ||565.50|400.00|PE FEES|144.50| ||365.00|105.00|UNIFORM|34.50| ||||PHOTOS|| ||857.50|773.60|EVENTS/FUNDRAISING|111.00| ||||DONATIONS|| ||78306.09|65213.39|GRANTS|54921.04| ||0.00|3877.62|OTHER|811.00| |**TOTALS**|91518.59|83656.11||61391.54| ||**2017-2018**|**2018-2019**|**EXPENDITURE**|**2019-2020**| ||75847.18|74193.31|WAGES/TAX|50875.07| ||11873.25|13646.05|RENT|9157.70| ||463.04|472.88|EVENTS|113.93| ||212.33|77.13|STATIONERY/POSTAGE|17.60| ||153.79|147.16|OFFICE EQUIP/SUPPLIES|60.67| ||479.39|290.61|UNIFORM|| ||225.00||PHOTOS/DVDS|| ||1922.00|1298.78|TOYS/PLAY EQUIPMENT|276.66| ||1014.17|1029.68|INSURANCE|1144.26| ||1063.38|459.94|PROFESSIONAL FEES|477.60| ||1824.40|1492.80|TRAINING|236.00| ||369.89|482.27|KITCHEN/CLEANING|320.58| ||1284.69|806.38|OTHER|810.65| ||||PETTY CASH DIFFERENCE|137.70| |**TOTALS**|96732.51|94396.99||63628.42| |**PROFIT/LOSS**|**-5213.92**|**-10740.88**||**-2236.88**| SHENLEY CHURCH END PRE-SCHOOL – RESERVE ACCOUNT ## **RESERVE ACCOUNT - OPENING BALANCE:** ## **10656.50** |INTEREST EARNED:
22/09/2019
INTEREST EARNED:
22/10/2019
TRNSFR TO CURRENT
ACC
21/10/2019
INTEREST EARNED:
22/11/2019
19/11/2019
22/12/2019
22/01/2020
22/02/2020
22/03/2020
22/04/2020
22/05/2020
22/06/2020
22/07/2020
22/08/2020
TOTAL
INCOME/EXPEND:|1.81
1.74
1500.00
1.44
2000.00
1.06
1.16
1.22
1.14
1.22
1.18
0.36
0.06
0.06| |---|---| ||12.45
3500.00| **RESERVE ACCOUNT - END BALANCE:** ## **7168.95** ## SHENLEY CHURCH END PRE-SCHOOL – BANK RECONCILIATION ## FIGURES AT YEAR START - 1ST SEPTEMBER 2019 : |BANK BALANCE
PETTY CASH
TREASURER'S CASH BOX
Payments not yet processed - HMRC
NEST pension
Nestpensionpayment refund
**CASH BALANCE AT 1/9/19 :**
INCOME FOR YEAR:
TRANSFER FROM RESERVE ACCOUNT:
EXPENDITURE FOR YEAR:|BANK BALANCE
PETTY CASH
TREASURER'S CASH BOX
Payments not yet processed - HMRC
NEST pension
Nestpensionpayment refund|7069.35
136.00
1439.26
-360.94
-129.97
0.01| |---|---|---| ||**CASH BALANCE AT 1/9/19 :**|**8153.71**| |||61391.54
3500.00
-63628.42| |**BALANCE FOR YEAR**|**END - 31ST AUGUST 2020:**|**9416.83**| ||ACTUAL BANK BALANCE
ACTUAL PETTY CASH
ACTUAL TREASURER'S CASH BOX
Payments not yet processed - HMRC
NEST pension|8323.43
199.54
1444.44
-398.36
-152.22| ||**CASH BALANCE AT 31/08/20 :**|**9416.83**| Attempts have been made to find the £152.50 which is missing from the Petty Cash. Full searches have been made of the premises. Due to holiday periods (during which other users have access to some of our premises), closure due to lockdowns, and a change of management in October 2020, we have been unable to resolve this issue. The £152.50 has been written off in the accounts. (HARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to th• ¢ruJte Members ol SHENLEY CHURCH END PR-SCHCQL On •¢¢ourts for tho year ended 31•T AUGUST 2020 Charlty no lif any) 1045109 S•t out on pag0S I re￿rt to ¢he trustees i)n my examination of the accounts of th8 abovo tharity I'the Tnjsfi the year ended 3 1 l L>S lo 0 20 R8sponsibilltles and basis As the Ch￿tys Irust¢os, you ar6 fesponsik4fr for the preparation of the of report act￿nts in ac£ordance wih the req￿rements of the Charities Act 2011 llhe A￿). I rewrt in respect of my 0x￿1n?11on ol the Trust's accounts ￿rried out uTrJer section 145 of the 2011 Act and in caryying my examinalion, I have followed all thg applicable Directions giv￿ by the Charity Commission sectiM 14Sl5llb} of the ACL 1nd&￿nd8nt •yarnlnefs statgmont I havg com ￿et80 my examination. I confimi that rvJ material matters hav• (xjme to my attention in c￿ne¢1￿ wilh the examination (other than that disdos8d bdow") gives me cause to believe Ihat in, material the acccu￿1n9 rec￿d9 were Thjl kept in a(£ordan¢e sects'on 130 ol the Chanties Act," or the xcounts dKI accord the accounkn'ng records,. the accounts did Mt comFly wth the ap￿l￿ble requirements concemiro the fcthi and content of sec￿nts sel OLrt in the Charitios (Accounts and Reports) Regulati￿$ 2CQ8 other than any roquiremenl that the accounts give a'lNe and lairf viENv whith is not a matter considered as part ol an independent examination. I have no Conce￿ aThJ have ccfftg across no other matters in I￿neCtion with the examinab.on lo wlmch attentson should bg drawn in this report In order to enat4e a proFer understanding of ¢hg accounts to be reached. woftys in the brn￿ets rfthey do not ap@y. Slgned: 1022. Nam•: R¢levant pn>fessional qu•IIIIpAtionlsl or body {If any)". FGHA (Rd.a) IER Ocl 2018 Addrpss: rfK Only comple¢e If the examiner need5 lo highlight matenal matters of concem (see CC32. lThlependent examinati￿ of charity acco￿ts.. th'rKb"ons and guidarKe lor examiners). Give here brief details of any items that the examlner wishès to dliclos•. IER O¢t 2018