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2020-12-31-accounts

Charity number 1044822

Trustee Report

The Trustees of Kibworth Grammar School Hall would like to present a short report on their activities for 2020.

The year 2020 was a difficult one due to the Covid 19 pandemic causing lockdown from March to September, then again from November to the end of 2020. The staff were furloughed and there was no activity during the most part of the year. In September, the Hall was opened and covid restrictions were strictly observed to allow some classes to take place, but there was little activity.

The local High School hired the whole building during November to enable the students to re-sit examinations and to take Mock exams. With plenty of quiet space the students felt safe and secure. However, the Hall closed again only to re-open in 2021.

The KGSH continues to provide good facilities for the community when possible. The lockdown proved difficult for expenses, as although closed heating and outside security lighting had to be maintained. The government grant helped to offset some expenses and although finances are not excessive the Hall remains viable.

Trustees & Staff for 2020

Many thanks go to our staff and trustees. Although furloughed the trustees and staff have ‘kept an eye’ on the Hall. The building has remained in good order and frost free. Trustee meetings have taken place on Zoom, and plans were looked at to extend classes and users when lockdown was over.

The Trustees would like to thank Ireland and Company our accountants for their advice and for preparing the annual accounts and auditing them.

Trustees for 2020

Chair – Joan Fillingham

Vice Chair – Ed Burgess

Andrew Dawes

Martyn Wyburn

Wayne Coleman

Paul Scourfield

Pat Malpass

Shona Atkin

Ryan Greer

Parish Council Representatives

John Tillitson – Kibworth Harcourt

Mark Newcombe – Kibworth Beauchamp

Minute Secretary

Dave Birch.

KIBWORTH GRAMMAR SCHOOL HALL Charity No 1044822

BALANCE SHEET – 31[ST] DECEMBER 2020

2020 2019
TOTAL TOTAL
Notes £
FIXED ASSETS
Furniture and equipment
6		 5,200 6,119
CURRENT ASSETS
Cash at bank and in hand 20,432 24,383
Short term deposits 15,125 15,109
Debtors 4 1,602 2,211
37,159 41,703
CREDITORS:
Amounts falling due within one year 5 2,674 2,198
NET CURRENT ASSETS 34,485 39,505
NET ASSETS 39,685 45,624
FUNDS OF THE CHARITY
Unrestricted funds 39,685 45,624
Restricted funds - -
39,685 45,624

Approved by the Trustees on

………………………………… Mrs J. Fillingham - Trustee

………………………………..… E. Burgess - Trustee

The notes on pages 3 to 4 form part of these accounts.

KIBWORTH GRAMMAR SCHOOL HALL Charity No 1044822

NOTES TO THE ACCOUNTS – 31[ST] DECEMBER 2020

1. Accounting policies

These accounts have been prepared on an accruals basis.

has unconditional entitlement to the resources.

2. Analysis of incoming resources

(a) Voluntary income Donations

(b) Activities for generating funds Booking fees Other income

Interest received

2020 2019
£ £
275 17,350
12,931 38,646
_ 3 15
12,934 38,661
18,235 0
16 30

3. Analysis of resources expended

Governance costs
(a) Administration
Insurance
Telephones
Refuse collection
Postage and stationery
Cleaning materials
Performing Rights Society
Professional Fees
Advertising
Refreshments
Computer expenses
Pest Control
Rent
Sundries
Window cleaning
Website Design
Bad Debts written off
(b) Employment costs
Salaries
Pension Costs
 2,365
2,276
1,428
953
100
600
143
450
255
310
742
729
934
892
93
29
16
59
757
110
314
1,260
15
0
364
26
200
320
750
0
168
0
8,644
8,014
16,136
338
15,737
304
16,474
16,041

KIBWORTH GRAMMAR SCHOOL HALL Charity No 1044822

NOTES TO THE ACCOUNTS (continued) – 31[ST] DECEMBER 2020








4.



5.


6



 (c) Section 106 Expenditure
Maintenance
(d) Electricity, Gas and Water
Electricity
Gas
Water
(e) Equipment and Repairs
Equipment
Repairs and maintenance
(f) Depreciation
Total governance costs
Debtors
Amounts due from hirers
Prepayments
Other debtors
Creditors - Amounts falling due within one year
Accruals
Section 106 Grant carried forward
Fixed Assets
Net Book Value at 31 December 2019
Additions in year
Depreciation charge
Net Book Value at 31 December 2020		 2020
2019
£
£
0
0
2,416
2,883
4,606
4,808
__586
1,041
7,608
8,732
47
346
3,707
10,689
3,754
11,035
919
1,079
37,399
44,901
1,478
124
0
1,629
582
0
1,602
2,211

2,674
2,198
0
0
2,674
2,198
Computer Equipment TOTAL
- 6,119 6,119
- - -
-
919 _919
- 5,200 5,200		 2020
2019
£
£
0
0
2,416
2,883
4,606
4,808
__586
1,041
7,608
8,732
47
346
3,707
10,689
3,754
11,035
919
1,079
37,399
44,901
1,478
124
0
1,629
582
0
1,602
2,211

2,674
2,198
0
0
2,674
2,198
Computer Equipment TOTAL
- 6,119 6,119
- - -
-
919 _919
- 5,200 5,200		 2020
2019
£
£
0
0
2,416
2,883
4,606
4,808
__586
1,041
7,608
8,732
47
346
3,707
10,689
3,754
11,035
919
1,079
37,399
44,901
1,478
124
0
1,629
582
0
1,602
2,211

2,674
2,198
0
0
2,674
2,198
Computer Equipment TOTAL
- 6,119 6,119
- - -
-
919 _919
- 5,200 5,200		 2020
2019
£
£
0
0
2,416
2,883
4,606
4,808
__586
1,041
7,608
8,732
47
346
3,707
10,689
3,754
11,035
919
1,079
37,399
44,901
1,478
124
0
1,629
582
0
1,602
2,211

2,674
2,198
0
0
2,674
2,198
Computer Equipment TOTAL
- 6,119 6,119
- - -
-
919 _919
- 5,200 5,200








-
-
-
-



7. Transactions with trustees

During the year the following expenses were re-imbursed:

4

Independent Examiner’s Report to the trustees of the Kibworth Grammar School Hall

I report on the accounts of the charity for the year ended 31 December 2020, which are set out on pages 1 to 4.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the presentation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that, in any material respect, the requirements :

  2. to keep accounting records in accordance with section 130 of the 2011 Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.

have not been met; or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed

James Ireland, F.C.A. Ireland & Company Limited 10 Station Street, Kibworth Beauchamp, Leicester LE8 0LN Date:

KIBWORTH GRAMMAR SCHOOL HALL

Charity No 1044822

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] DECEMBER 2020

Restricted Unrestricted 2020 2019
Funds Funds TOTAL TOTAL
£ £ £ £
Notes
INCOMING RESOURCES
Voluntary income 2(a) - 275 275 17,350
Activities for generating Funds 2(b) - 12,934 12,934 38,661
Grants received 2(c)
-		 18,235 18,235 0
Investment income 2(d) - 16 16 30
Total incoming resources - 31,460 31,460 56,041
RESOURCES EXPENDED
Cost of generating funds
Governance costs 3 - 37,399 37,399 44,901
Net movement in funds - (5,939) (5,939) 11,140
Total funds brought forward - 45,624 45,624 34,484
Total funds carried forward - 39,685 39,685 45,624

The notes on pages 3 to 4 form part of these accounts.

Independent Examiner’s Report to the trustees of the Kibworth Grammar School Hall

I report on the accounts of the charity for the year ended 31 December 2020, which are set out on pages 1 to 4. Respective responsibilities of trustees and examiner The charity’s trustees are responsible for the presentation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to  examine the accounts under section 145 of the 2011 Act  to follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, and  to state whether particular matters have come to my attention. Basis of independent examiner’s report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner’s statement In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that, in any material respect, the requirements :  to keep accounting records in accordance with section 130 of the 2011 Act; and

 to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act. have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed James Ireland, F.C.A.

Ireland & Company Limited 10 Station Street, Kibworth Beauchamp, Leicester LE8 0LN Date: