## Charity number 1044822
## Trustee Report
The Trustees of Kibworth Grammar School Hall would like to present a short report on their activities for 2020.
The year 2020 was a difficult one due to the Covid 19 pandemic causing lockdown from March to September, then again from November to the end of 2020. The staff were furloughed and there was no activity during the most part of the year. In September, the Hall was opened and covid restrictions were strictly observed to allow some classes to take place, but there was little activity.
The local High School hired the whole building during November to enable the students to re-sit examinations and to take Mock exams. With plenty of quiet space the students felt safe and secure. However, the Hall closed again only to re-open in 2021.
The KGSH continues to provide good facilities for the community when possible. The lockdown proved difficult for expenses, as although closed heating and outside security lighting had to be maintained. The government grant helped to offset some expenses and although finances are not excessive the Hall remains viable.
## Trustees & Staff for 2020
Many thanks go to our staff and trustees. Although furloughed the trustees and staff have ‘kept an eye’ on the Hall. The building has remained in good order and frost free. Trustee meetings have taken place on Zoom, and plans were looked at to extend classes and users when lockdown was over.
The Trustees would like to thank Ireland and Company our accountants for their advice and for preparing the annual accounts and auditing them.
## Trustees for 2020
Chair – Joan Fillingham
Vice Chair – Ed Burgess
Andrew Dawes
Martyn Wyburn
Wayne Coleman
Paul Scourfield
Pat Malpass
Shona Atkin
Ryan Greer
Parish Council Representatives
John Tillitson – Kibworth Harcourt
Mark Newcombe – Kibworth Beauchamp
Minute Secretary
Dave Birch.
## **KIBWORTH GRAMMAR SCHOOL HALL** Charity No 1044822
## **BALANCE SHEET – 31[ST] DECEMBER 2020**
|||**2020**|2019|
|---|---|---|---|
|||**TOTAL**|TOTAL|
||**Notes**||£|
|**FIXED ASSETS**||||
|Furniture and equipment|
6|**5,200**|6,119|
|**CURRENT ASSETS**||||
|Cash at bank and in hand||**20,432**|24,383|
|Short term deposits||**15,125**|15,109|
|Debtors|4|**1,602**|2,211|
|||**37,159**|41,703|
|**CREDITORS**:||||
|Amounts falling due within one year|5|**2,674**|2,198|
|**NET CURRENT ASSETS**||**34,485**|39,505|
|**NET ASSETS**||**39,685**|45,624|
|**FUNDS OF THE CHARITY**||||
|Unrestricted funds||**39,685**|45,624|
|Restricted funds||**-**|-|
|||**39,685**|45,624|
Approved by the Trustees on
………………………………… Mrs J. Fillingham - Trustee
………………………………..… E. Burgess - Trustee
The notes on pages 3 to 4 form part of these accounts.
2.
## **KIBWORTH GRAMMAR SCHOOL HALL** Charity No 1044822
## **NOTES TO THE ACCOUNTS – 31[ST] DECEMBER 2020**
## **1. Accounting policies**
- (a) Basis of accounting
These accounts have been prepared on an accruals basis.
- (b) Recognition of incoming resources.
- (i) Booking fee income is included when receivable
- (ii) Grants and donations are only included in the SOFA when the charity
has unconditional entitlement to the resources.
## **2. Analysis of incoming resources**
(a) Voluntary income Donations
(b) Activities for generating funds Booking fees Other income
- (c) Grants received – other (unrestricted)
- (d) Investment income
Interest received
|**2020**|2019|
|---|---|
|**£**|£|
|**275**|17,350|
|**12,931**|38,646|
|**_ 3**|15|
|**12,934**|38,661|
|**18,235**|0|
|**16**|30|
## **3. Analysis of resources expended**
|**Governance costs**
(a) Administration
Insurance
Telephones
Refuse collection
Postage and stationery
Cleaning materials
Performing Rights Society
Professional Fees
Advertising
Refreshments
Computer expenses
Pest Control
Rent
Sundries
Window cleaning
Website Design
Bad Debts written off
(b) Employment costs
Salaries
Pension Costs
|**2,365**
2,276
**1,428**
953
**100**
600
**143**
450
**255**
310
**742**
729
**934**
892
**93**
29
**16**
59
**757**
110
**314**
1,260
**15**
0
**364**
26
**200**
320
**750**
0
**168**
0
**8,644**
8,014
**16,136**
**338**
15,737
304
**16,474**
16,041|
|---|---|
3.
## **KIBWORTH GRAMMAR SCHOOL HALL** Charity No 1044822
## **NOTES TO THE ACCOUNTS (continued) – 31[ST] DECEMBER 2020**
|
**4.**
**5.**
**6**
|(c) Section 106 Expenditure
Maintenance
(d) Electricity, Gas and Water
Electricity
Gas
Water
(e) Equipment and Repairs
Equipment
Repairs and maintenance
(f) Depreciation
**Total governance costs**
**Debtors**
Amounts due from hirers
Prepayments
Other debtors
**Creditors** - Amounts falling due within one year
Accruals
Section 106 Grant carried forward
**Fixed Assets**
Net Book Value at 31 December 2019
Additions in year
Depreciation charge
Net Book Value at 31 December 2020|**2020**
2019
**£**
£
**0**
0
**2,416**
2,883
**4,606**
4,808
**__586**
1,041
**7,608**
8,732
**47**
346
**3,707**
10,689
**3,754**
11,035
**919**
1,079
**37,399**
44,901
**1,478**
**124**
**0**
1,629
582
0
**1,602**
2,211
**2,674**
2,198
**0**
0
**2,674**
2,198
**Computer Equipment** **TOTAL**
- 6,119 6,119
- - -
-
919 _919
- 5,200 5,200|**2020**
2019
**£**
£
**0**
0
**2,416**
2,883
**4,606**
4,808
**__586**
1,041
**7,608**
8,732
**47**
346
**3,707**
10,689
**3,754**
11,035
**919**
1,079
**37,399**
44,901
**1,478**
**124**
**0**
1,629
582
0
**1,602**
2,211
**2,674**
2,198
**0**
0
**2,674**
2,198
**Computer Equipment** **TOTAL**
- 6,119 6,119
- - -
-
919 _919
- 5,200 5,200|**2020**
2019
**£**
£
**0**
0
**2,416**
2,883
**4,606**
4,808
**__586**
1,041
**7,608**
8,732
**47**
346
**3,707**
10,689
**3,754**
11,035
**919**
1,079
**37,399**
44,901
**1,478**
**124**
**0**
1,629
582
0
**1,602**
2,211
**2,674**
2,198
**0**
0
**2,674**
2,198
**Computer Equipment** **TOTAL**
- 6,119 6,119
- - -
-
919 _919
- 5,200 5,200|**2020**
2019
**£**
£
**0**
0
**2,416**
2,883
**4,606**
4,808
**__586**
1,041
**7,608**
8,732
**47**
346
**3,707**
10,689
**3,754**
11,035
**919**
1,079
**37,399**
44,901
**1,478**
**124**
**0**
1,629
582
0
**1,602**
2,211
**2,674**
2,198
**0**
0
**2,674**
2,198
**Computer Equipment** **TOTAL**
- 6,119 6,119
- - -
-
919 _919
- 5,200 5,200|
|---|---|---|---|---|---|
||||
|||
|||||
||
|||
-
-
-
-|||
|
## **7. Transactions with trustees**
During the year the following expenses were re-imbursed:
- £ 393 (2019 - £6,933) to Mrs J Fillingham
- £ 138 (2019 - £315) to Mr A Dawes £ 311 (2019 - £29) to Mr P Scourfield .
4
## **Independent Examiner’s Report to the trustees of the Kibworth Grammar School Hall**
I report on the accounts of the charity for the year ended 31 December 2020, which are set out on pages 1 to 4.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the presentation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
- examine the accounts under section 145 of the 2011 Act
- to follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that, in any material respect, the requirements :
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act.
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Signed
James Ireland, F.C.A. Ireland & Company Limited 10 Station Street, Kibworth Beauchamp, Leicester LE8 0LN Date:
## **KIBWORTH GRAMMAR SCHOOL HALL**
## Charity No 1044822
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] DECEMBER 2020**
|||**Restricted**|**Unrestricted**|**2020**|2019|
|---|---|---|---|---|---|
|||**Funds**|**Funds**|**TOTAL**|TOTAL|
|||**£**|**£**|**£**|£|
||**Notes**|||||
|**INCOMING RESOURCES**||||||
|Voluntary income|2(a)|**-**|**275**|**275**|17,350|
|Activities for generating Funds|2(b)|**-**|**12,934**|**12,934**|38,661|
|Grants received|2(c)|
**-**|**18,235**|**18,235**|0|
|Investment income|2(d)|**-**|**16**|**16**|30|
|Total incoming resources||**-**|**31,460**|**31,460**|56,041|
|**RESOURCES EXPENDED**||||||
|Cost of generating funds||||||
|Governance costs|3|**-**|**37,399**|**37,399**|44,901|
|Net movement in funds||**-**|**(5,939)**|**(5,939)**|11,140|
|Total funds brought forward||**-**|**45,624**|**45,624**|34,484|
|Total funds carried forward||**-**|**39,685**|**39,685**|45,624|
The notes on pages 3 to 4 form part of these accounts.
1.
## **Independent Examiner’s Report to the trustees of the Kibworth Grammar School Hall**
I report on the accounts of the charity for the year ended 31 December 2020, which are set out on pages 1 to 4. Respective responsibilities of trustees and examiner The charity’s trustees are responsible for the presentation of the accounts. The charity’s trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to examine the accounts under section 145 of the 2011 Act to follow the procedures laid down in the general directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act, and to state whether particular matters have come to my attention. Basis of independent examiner’s report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner’s statement In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that, in any material respect, the requirements : to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act. have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed James Ireland, F.C.A.**
**Ireland & Company Limited 10 Station Street, Kibworth Beauchamp, Leicester LE8 0LN Date:**