2024-07-31-accounts - The Aboyne Lodge School Association

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Trustees' Annual Report for the period Period start date Period end date From To 1 August 2023 31 July 2024 Section A Reference and administration details Charity name THE ABOYNE LODGE SCHOOL ASSOCIATION Other names charity is known by ALSA Registered charity number (if any) 1044678 Charity's principal address ALSA Aboyne Lodge School St Albans Postcode AL3 5EH Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for whole Trustee name Office (if any) entitled to appoint trustee year (if any) 1 Emma Betteridge Chair 2 Ben Cumming Treasurer 3 Clare Jones Secretary 4 Ema Best Secretary 5 Sept 23 - 20 Dec 23 ~~oe~~ Names and addresses of advisers (Optional information) Type of adviser Name Address Independent examiner Wun Ling Highview Gardens, St Albans AL4 9JX

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document (eg. trust deed, constitution )[ Constitution, last updated in 2019 ] How the charity is constituted (eg. trust, association, company)[ Unincorporated association ] Trustee selection methods (eg. appointed by, elected by)[ Trustees are appointed or reappointed annually at the Annual General ] Meeting held in September at the beginning of the school year. The trustees meet with parent representatives from each year group every ~~a~~ half term on a (roughly) 6 week basis, aligning with the school year. Both

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trustees and year reps are volunteers who have children attending the school.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the
charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

●

The Trustees oversee the day to day running of the charity. The trustees seek the views of the year reps in deciding the events to be run and often create subcommittees to run individual events with at least 1 trustee advising. All events are checked against our Eco policy and Inclusivity policy. All trustees give their time voluntarily and receive no remuneration or other benefits. As per our Constitution, all decisions are made by a simple majority vote cast at a committee meeting.

We work closely with the school, keeping the Head updated with fundraising activities and progress and they provide us with a list of funding requests. We work with a few commercial participators and contracts are in place.

An ongoing risk is the reduction of volunteers for events. This was managed by introducing online volunteer system and optimised events by reducing the workload and maximising profit. This was done by using wholesale suppliers to purchase stock in bulk rather than make several trips to more costly shops, removing floats from events & going cash free using online payment systems and supporting reps as much as possible.

We are also aware that the cost of living increases is still putting pressure on families so we increased our second hand uniform sales and again provided a second hand Christmas jumper sale with the same profit as a new jumper, helping families feel included while still raising funds for the PTA. We also offered new jumpers to pupils receiving pupil premium anonymously via the office.

Section C Objectives and activities

To advance the education of the pupils of the school by developing Summary of the objects of the effective relationships between the staff, parents & others associated charity set out in its governing with the school and engaging in activities or providing facilities or document equipment which support the school and advance the education of the pupils.

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The objectives of ALSA are set in the context of the broader goals for the school and its pupils. In setting our objectives and planning our activities we have given careful consideration to the Charity Commission’s public benefit guidance. The school has a long-term desire to improve the playground facilities and exterior look and feel of the school. The significant estimated cost of the updates led the school to not request as much funds this year so “save” for some larger projects. They did request that we help to Summary of the main activities improve the facilities in the classroom and singled out replacing all the undertaken for the public chairs. A separate campaign was set up to raise money specifically for benefit in relation to these chairs and this covered around half of the cost, with the rest being draw objects (include within this from our reserves. Throughout the year our key objective was to section the statutory provide continuing support for the pupils’ educational experience by declaration that trustees have continuing to pay for educational materials and providing funding for had regard to the guidance transport to and from school trips. issued by the Charity Commission on public ben efit) We also helped to directly benefit the pupils by contributing to class outings, the Year 6 leavers event an ~~d ,~~ sports day ice lollies We raised these funds by organising events for the pupils and parents that encouraged a sense of togetherness and community, including sponsored activities, Easter disco, family summer festival, a grow-a-pond initiative, hosting a quiz night, wreath making, Christmas Hamper raffle, a summer party and school fairs and discos.

Section D Achievements and performance

Summary of the main We had a successful year despite it being challenging at times support achievements of the charity for idea creation and staffing events. We continue to adapt to changing during the year parent groups and consider feedback carefully. This year we continued with a lower number of events with a focus on more success through gathering feedback about what parents liked and didn’t like about previous events. The most successful events were again the Summer party, Summer Festival, Evening Bingo event for parents, a quiz and Christmas fair including the hamper raffle. Our other pupil events like a disco and Easter Bunny Hop raised similar amounts to the prior year. Our fundraising was focused on supplying the school with educational materials, facilities and equipment. We finished the year on 31st July 2024 with available funds of £35,700.

Section E Financial review

ALSA holds a reserve of £1,500 which enables us to cover costs of a Brief statement of the large event such as a fair and any additional small spending requests by charity’s policy on reserves the school.

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Details of any funds materially N/A in deficit

Further financial review details (Optional information)

The main sources of funds during the year were from our large events and sponsored fundraisers.

You may choose to include additional information, where relevant about:

Expenditure supported events that contributed to the collective
● the charity’s principal wellbeing and comfort of the pupils or helped to further the education
sources of funds (including of the children by paying for new chairs, and providing funding for
any fundraising); transport to and from school trips plus educational material from
● how expenditure has Read Write Inc., Twinkl and White Rose. supported the key objectives ● Chairs – £5,987 of the charity; ● Pupil experiences - £623
● investment policy and ● Educational material - £4,317 objectives including any ● Year 6 hoodies and leaver year books for pupil premium plus ethical investment policy £500 to subside year books / hoodies for rest of class and for adopted. leaver party.

Section F Other optional information

Future Plans

To focus on profitability of events and come up with fresh fundraising ideas.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Emma Bettteridge Full name(s) Clare Jones ~~ee~~ Position (eg Secretary, Chair Secretary Chair, etc) ~~ee~~ Date 29 May 2025 ~~Tt~~ 4 May 2025

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Spreadsheet version of CC16a
	The Aboyne Lodge School Association				No (if any)		CC16a
					1044678
Receipts and payments accounts
For the period from		Period start date		To	Period end date
		1st August 2023			31 July 2024

Section A Receipts and payments
Unrestricted funds		Last year
	to the nearest £	to the nearest £
A1 Receipts

Fundraising Events	29,424	33,080
Fundraising Sales	4,045	4,810
Donations	234	2,390
Cash back from commercial partners	439	936
Sponsorship		1,000
Misc. income	101	16


*Sub total(Gross income for AR*	34,243	42,233

A2 Asset and investment sales, (see table).
	0	0
	0	0
*Sub total*	0	0

*Total receipts*	34,243	42,233

A3 Payments

Cost of Fundraising events	4,884	9,470
Fundraising costs	1,730	1,516
licences	20	20
insurance	153	140
Equipment & facilities	11,612	36,328
Misc. payment	683	457
	-	-
*Sub total*	19,081.68	47,930

A4 Asset and investment purchases, (see table)
	0	0
	0	0
*Sub total*	0	0

*Total payments*	19,082	47,930

*Net of receipts/(payments)*	15,161	-5,697
A5 Transfers between funds	-	-
A6 Cash funds last year end	22,038	27,735
*Cash funds this year end*	37,199	22,038


Section B Statement of assets and liabilitie	s at the end of the period
Categories	Details	Details		Unrestricted funds		Restricted funds	Endowment funds
				to nearest £		to nearest £	to nearest £
*B1 Cash funds*	37,199	22,038				-	-
	Cash in bank			26,808		-	-
				-		-	-
	Total cash funds			26,808		-	-
(agree balances with receipts and pay	ments account(s))			OK		OK	OK
				Unrestricted funds		Restricted funds	Endowment funds
	Details			to nearest £		to nearest £	to nearest £
*B2 Other monetary assets*				-		-	-
				-		-	-
				-		-	-
				-		-	-
				-		-	-
				-		-	-

	Details			Fund to which asset belongs		Cost (optional)	Current value (optional)
B3 Investment assets						-	-
Categories	Details		Unrestricted funds Restricted funds E				ndowment funds
				to nearest £		to nearest £	to nearest £
B1 Cash funds						-	-
	Cash in bank			37,199		-	-
				-		-	-
	*Total cash funds*			37,199		-	-
	(agree balances with receipts and payments account(s))			OK		OK	OK
			Unrestricted funds Restricted funds E				ndowment funds
	Details			to nearest £		to nearest £	to nearest £
B2 Other monetary assets				-		-	-
				-		-	-

Spreadsheet version of CC16a
	The Aboyne Lodge School Association				No (if any)		CC16a
					1044678
Receipts and payments accounts
For the period from		Period start date		To	Period end date
		1st August 2023			31 July 2024

Section A Receipts and payments
Unrestricted funds		Last year
	to the nearest £	to the nearest £
A1 Receipts

Fundraising Events	29,424	33,080
Fundraising Sales	4,045	4,810
Donations	234	2,390
Cash back from commercial partners	439	936
Sponsorship		1,000
Misc. income	101	16


*Sub total(Gross income for AR*	34,243	42,233

A2 Asset and investment sales, (see table).
	0	0
	0	0
*Sub total*	0	0

*Total receipts*	34,243	42,233

A3 Payments

Cost of Fundraising events	4,884	9,470
Fundraising costs	1,730	1,516
licences	20	20
insurance	153	140
Equipment & facilities	11,612	36,328
Misc. payment	683	457
	-	-
*Sub total*	19,081.68	47,930

A4 Asset and investment purchases, (see table)
	0	0
	0	0
*Sub total*	0	0

*Total payments*	19,082	47,930

*Net of receipts/(payments)*	15,161	-5,697
A5 Transfers between funds	-	-
A6 Cash funds last year end	22,038	27,735
*Cash funds this year end*	37,199	22,038


Section B Statement of assets and liabilitie	s at the end of the period
Categories	Details	Details		Unrestricted funds		Restricted funds	Endowment funds
				to nearest £		to nearest £	to nearest £
*B1 Cash funds*	37,199	22,038				-	-
	Cash in bank			26,808		-	-
				-		-	-
	Total cash funds			26,808		-	-
(agree balances with receipts and pay	ments account(s))			OK		OK	OK
				Unrestricted funds		Restricted funds	Endowment funds
	Details			to nearest £		to nearest £	to nearest £
*B2 Other monetary assets*				-		-	-
				-		-	-
				-		-	-
				-		-	-
				-		-	-
				-		-	-

	Details			Fund to which asset belongs		Cost (optional)	Current value (optional)
B3 Investment assets						-	-
Categories	Details		Unrestricted funds Restricted funds E				ndowment funds
				to nearest £		to nearest £	to nearest £
B1 Cash funds						-	-
	Cash in bank			37,199		-	-
				-		-	-
	*Total cash funds*			37,199		-	-
	(agree balances with receipts and payments account(s))			OK		OK	OK
			Unrestricted funds Restricted funds E				ndowment funds
	Details			to nearest £		to nearest £	to nearest £
B2 Other monetary assets				-		-	-
				-		-	-

	a	a	a		-		-		-
					-		-		-
	a				-		-		-
	a a				- GG	GG	- GO	GO	-
CG a	CG			CG	CG GG	CG GG	CG GO	CG GO	CG
a	Details			Fund to which asset belongs GG			Cost (optional) GO	Current value (optional) GO
B3 Investment assets SSS a	a SSS			SSS	SSS		-		-
	a SSS			SSS	SSS		-		-
	SSS			SSS	SSS		-		-
	SSS			SSS	SSS		-		-
	SSS a			SSS	SSS GG	GG	- GG	GG	-
SSS a a	SSS a CG			SSS CG	SSS CG GG	CG GG	CG GG	CG GG	CG
a a	Details CG a DeDG			Fund to which asset belongs CG GG DG			Cost (optional) CG GG	Current value (optional) CG GG
B4 Assets retained for the charity’s own use a >	a >	De >	DG	DG ======	GG ======	GG ======	GG ======	GG ======	- ======
	a a >	De a >	DG	DG ======	======	======	======	======	- ======
	a >			======	======	======	- ======	======	- ======
	>			======	======	======	- ======	======	- ======
	>			======	======	======	- ======	======	- ======
	> a			====== a	====== a	====== a	- ====== a	====== a	- ====== a
	> a			====== a	====== a	====== a	- ====== a	====== a	- ====== a
	> a			====== a	====== a	====== a	- ====== a	====== a	- ====== a
	> a a			====== a a	====== a a	====== a a	- ====== a a	====== a a	- ====== a a
>	> a			====== a	====== a	====== a	====== a	====== a	====== a
Pe SSS	Details Pe SSS			Fund to which liability relates Amount due (optional) When due (optional) SSS
B5 Liabilities Pe SSS	Pe a SSS			SSS	SSS		-
	SSS			SSS	SSS		-
	SSS			SSS	SSS		-
	SSS			SSS	SSS		-
	SSS a			SSS	SSS		-
SSS GG	SSS GG	SSS GG	SSS GG	SSS GO	SSS GO	GO	GO
Signed by one or two trustees on behalf of all the trustees kes,	Signature kes,			Print Name kes,				Date of approval kes,
	kes,			Ben Cumming kes,				29 May 2025 kes,
kes,
kes,
	Signature			Print Name				Date of approval
Po				Emma Betteridge				29 May 25

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees

Charity Name The Aboyne Lodge School Association

On accounts for the year 31 July 2024 Charity no 1044678 ended (if any) Set out on pages Page 1 & 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07 / 2024 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records;

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 29 May 2025 Name: Wai Wun Ling Relevant professional Chartered Accountant of ICAEW qualification(s) or body (if any): Address: 21 Highview Gardens St Albans AL4 9JX

Oct 2018

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Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of No material matters of concern were found any items that the examiner wishes to disclose .

Oct 2018

IER